Catalog Refresh or: How I learned to stop worrying and love EMu Heather Curtis, Project Manager 2 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

3 Image courtesy of Columbia Pictures

US Holocaust Memorial Museum Created by Presidential Commission in 1979 Opened in April 1993 Mission: Advance and disseminate knowledge about this unprecedented tragedy Preserve the memory of those who suffered To encourage visitors to reflect upon the moral and spiritual questions raised by the events of the Holocaust as well as their own responsibilities as citizens of a democracy 4 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Office of Collections Objects (>16,385) Archives (64.6 million pages) Library (>93,132) Photo Archives (87,200) Oral History (>62,500 testimonies) Film and Video (>1,247 hours) Conservation 5 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Museum and EMu Live in February, 2008 Two databases migrated over TMS – (Objects/Collections Management) Voyager – (Objects/Archives/Oral History/Collections Management) Poor choices Few people made sweeping decisions Data migration Field usage – everyone can share! Results Data migration disaster Overwhelming frustration/distrust No plan 6 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Meanwhile… Internal Collections Search using Blacklight Exposing issues with data Claims Conference funding for cataloging objects and documents Need to commit to standards Digitization Project Inventory data residing in dcTrack 20 th Anniversary 7 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Refresh 4 goals: Create a collection level record Prioritize data clean-up What can be done with remigration and what will be done later? Better management of locations Location vs. Locations New tabs for each collecting unit Keep your eyes on your own work! 8 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

How do we do this differently? Better understanding of EMu Communication Scheduled frequent meetings with each division Web site s Every opinion counts Met with each division in every step Give each division something to react to Deadlines 9 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Goal # 1: Collection Record Type Donors tend to give collections that have multiple artifact types: Objects Documents Oral history Need to keep them together to understand the story of the collection 10 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

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Goal #2: Data cleanup 12 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Goal #3: Location 13 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Location Currently have two location tabs We have archival collection that are multiple holder boxes/multiple reels Confusing data New solution: One location tab Template to be used when we move item with component and designation Parts tab will show with color change when something is away from permanent storage 14 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Goal #4: New tabs Focus on current workflow Commit to fields Where can we prevent user error: What can be a lookup list? What can be the same lookup list as other fields? 15 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Current tabs… 16 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

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New tabs… 29 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

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32 Image courtesy of Columbia Pictures

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Bombs Away Reviewing second draft of new tabs Data migration begins next week Go live date – December 10, UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Future Narratives module for Oral History and Object Curators Move 2 more collections into EMu – 2013 Export data to OCLC Assign subject headings in OCLC and import them back into EMu PARTIES MODULE REFRESH 38 UNITED STATES HOLOCAUST MEMORIAL MUSEUM