Board on Research Data and Information Second meeting, 25 September 2009 CODATA 2009 Update and SCCID Issues Robert S. Chen Secretary-General, CODATA Director, CIESIN, Columbia University

2 Highlights of 2009 CODATA Activities Transition from GEO Task DA to GEO Data Sharing Task Force Initiation of Polar Information Commons project Organization of 2009 COMMUNIA conference Other activities Planning for CODATA 2010 Conference and General Assembly

GEO Data Sharing Task Task DA on Data Sharing Principles, led by CODATA –Data Sharing Principles White Paper Broad review of existing guidelines and data sharing barriers Peer-review version being published by the Journal of Space Law and CODATA’s Data Science Journal –Data Sharing Guidelines recommendations for data sharing implementation in GEOSS –Special session on data sharing held at 11th Global Spatial Data Infrastructure Conference in Rotterdam in June –CODATA Newsletter in May featured extensive interview with Jose Achache, Director of GEO Secretariat 3

New GEO Data Sharing Task Force New GEO Data Sharing Task Force formed in early 2009 based on open invitation to GEO members and participating organizations –First meeting in Geneva in May –Six co-chairs: China - Goufu Wang India – V. S. Hegde European Commission – Alan Edwards Japan - Chiyoshi Kawamoto USA - Linda Moodie DA Task Team – Paul Uhlir/Robert Chen/Joanne Gabrynowicz –Also members from Brazil, Cameroon, Canada, Czech Republic, France, Italy, The Netherlands, Slovenia, UK, GSDI, ICIMOD, OGC, UNEP, UNOOSA 4

GEO Data Sharing Task Force Plans Purpose: –The DSTF will support the GEO in its objective to reach a consensus at its 2010 Ministerial Summit on the practical steps to implement the GEOSS Data Sharing Principles. Major tasks: –Revise the draft implementation guidelines for consideration at the November 2009 GEO Plenary. –Interact with GEO Committees and Task Teams on their data sharing opportunities and needs and work to promote harmonization of data sharing procedures consistent with the Data Sharing Principles. –Prepare an Action Plan to implement the Data Sharing Principles and to enable the development of working procedures for data sharing within GEOSS. –Produce documentation (including assessments on the actions to be taken; some representative costs and benefits; and, responsibilities for the proposed data sharing processes) to support adoption of the Implementation Guidelines and the action plan by the 2010 GEO Ministerial Summit. –Consider possible recommendations to improve the principles for data sharing within GEOSS. 5

Polar Information Commons 2008 ICSU Grant of 30,000 euros awarded in February 2009 Core team: –Mark Parsons, NSIDC, IPY data co-chair and CODATA IPY task group co-chair –Taco de Bruin, Royal Netherlands Academy of Sciences, IPY data co-chair and CODATA IPY task group co-chair –David Carlson, IPY IPO –Kim Finney, SCAR Standing Committee on Antarctic Data Management (SCADM) –John Wilbanks and Kaitlin Thaney, Science Commons –Bob Chen and Kathleen Cass, CODATA CODATA partners: –International Arctic Science Council (IASC) –Scientific Committee on Antarctic Research (SCAR) –World Meteorological Organization (WMO) –IPY International Program Office –World Data System Transition Team –International Union of Geodesy & Geophysics (IUGG) –Royal Netherlands Academy of Sciences –Science Commons 6

What is the PIC Vision? Data and information about the polar regions are public goods that should be shared ethically and with minimal constraint. The PIC would be a shared virtual resource that parallels the “legal” commons in the Antarctic and the “shared interest” commons in the Arctic The PIC would provide both an institutional framework and a technical infrastructure to encourage sharing and preservation of polar data in the short and long term The PIC would harness the collective expertise, capabilities, and resources of the broad community of stakeholders with interest in the polar regions, expanding upon the legacy of the IPY

How Would the PIC Work? Polar data sources expose their data to the world and share them, without restriction, through open protocols on the internet, e.g., the CC0 “license”. Data are digitally labeled or branded as part of the PIC and are therefore open for use without formal restriction. Data centers monitor new PIC data and assess and acquire important data for formal archiving, curation, and access through national and global data systems. The PIC community establishes a set of norms on appropriate and ethical data use, including appropriate attribution of data, and encourages compliance through peer pressure, brand identity, involvement of science agencies, journals, etc. The PIC provides useful tools and services for PIC data quality control, search, access, documentation, attribution, persistent identifiers, notification of data use, etc.

Current PIC Status and Plans Initial planning meeting at IPY IPO in Cambridge UK, May 2009 Flyer, vision documents, web site, digital label in preparation Contributed comments to ICSU statement on “Universality of Science in Polar Regions” PIC mentioned in Nature special issue in September Presentations given or planned at: –GeoNorth, Fairbanks, Aug –6 th International Symposium on Digital Earth, Beijing, Sept –SCADM meeting, Amsterdam, Sept –International IPY Data Management mtg, Ottawa, Sept/Oct –ISPRS/DFG Data Management Workshop, Cologne, Oct –GEO-VI Plenary, Washington DC, Nov –Antarctic Treaty Summit, Washington DC, Nov/Dec –5 th International Digital Curation Conf., Washington DC, Dec –Fall AGU, San Francisco CA, Dec Target to launch PIC (prototype or real system?) by or at IPY Oslo Science Conference, June 2010

2 nd COMMUNIA Conference 2009 Theme: Global Science and the Economics of Knowledge-Sharing Institutions (G-SEKSI) Organizer: Paul David, Ecole Polytechnique & Stanford University, chair of CODATA Task Group on Global Information Commons for Science Initiative-EU Activities Held June 2009 in Torino, Italy with more than 100 participants Focused on rationale, policy support and practical feasibility of arrangements designed to emulate key public domain conditions for collaborative research Conference report and papers online at:

Other Selected CODATA Activities Membership –Belgium: High level of interest resulting in part from COMMUNIA activities –Greece: CODATA Exec. Director participating this week in the 4th International Conference on the contribution of Information Technology to Science, Economy, Society and Education (eRA-4). See: –UK: CODATA Exec. Director participated in initial UK National Committee meeting in May 2009 Working Groups –CODATA Global Roads Data Working Group very active—two pilot projects in progress, co-led by A. de Sherbinin of CIESIN and O. Cottray of ImMAP –CODATA hazards working group also planning some activities CODATA Newsletter –Interview planned with Catherine Brechignac, ICSU President 11

CODATA Conference & General Assembly nd International CODATA Conference –Venue tentatively selected in Cape Town, South Africa in October 2010 –Currently negotiating with Local Organizing Committee and NRF on local support and related issues –Program committee tentatively established –Discussions under way with World Data System-Scientific Committee on WDS assembly in conjunction with CODATA Conference –Target of 200 foreign, 200 local participants –Focus on digital divide and sustainable development issues 27th General Assembly –Follows CODATA Conference –Elections of President, 1-2 Vice Presidents, 8 Ordinary Members –Proposed new and renewed task groups –Constitutional amendments (if any) –Strategic issues 12

ICSU Ad Hoc Strategic Coordinating Committee on Information & Data Established by ICSU in May 2009; first meeting to be held in mid October 2009 Follows from the 2004 report of the ICSU Priority Area Assessment on Information and Data and the 2008 report of an ad hoc Strategic Committee on Information and Data (SCID) –Previous SCID recommended development of the World Data System, combining the previous World Data Center steering committee and the Federation of Astronomical and Geophysical Services Reports to ICSU Executive Board via the CPSR –Members appointed in their personal capacities, for 3-year terms, renewable once –Chair plus 12 members Further information: – 13

ICSU SCCID Membership Chair: Harris, Ray (United Kingdom) Members: –Andrews, Barbara (United Kingdom / Chile) –Bel Hassen, Malika (Tunisia) –Belcher, Martin (United Kingdom) –Broome, John (Canada) –Chen, Robert (USA) –Finney, Kim (Australia) –Fox, Peter (Australia) –Gruttemeier, Herbert (Germany / France) –Pauw, Johan C. (South Africa) –Ohishi, Masatoshi (Japan) –Richter, Bernd (Germany) –Tan, Tieniu (China) Ex officio member: B. Minster, chair, WDS-SC 14

ICSU SCCID Terms of Reference 1.To establish and assert a visible and effective strategic leadership role, on behalf of the global scientific community, in relation to the policies, management and stewardship of scientific data and information; 2.To provide broad expertise and advice to ICSU and to ensure proper coordination among ICSU activities in the field of scientific data and information; 3.To advise on the data needs and possible solutions for existing and new ICSU programmes and other international initiatives; 4.To develop a coordinated strategy for training and capacity enhancement in data and information stewardship with a particular focus on least developed countries and involving the activities of CODATA, ICSU WDS and other relevant Interdisciplinary Bodies. 5.To provide strategic advice, where appropriate, to guide the implementation of the new ICSU WDS structure and the continued development of CODATA; 6.To work with relevant ICSU bodies and key partners to promote international discussions on current and evolving key data and information issues including global access; and 7.To develop a sustainability plan for maintaining the established strategic coordination and leadership role of ICSU for consideration by the General Assembly in

Possible BRDI Inputs to First SCCID Meeting Key international science data issues that the SCCID, and ICSU more generally, should consider tackling Specific roles or activities that the SCCID should take on—or avoid Role of SCCID relative to other ICSU interdisciplinary bodies such as CODATA and Union activities, especially in the long term US and BRDI priorities on above, and willingness to help support SCCID activities 16