Simple Finance – the finance transformation at La Trobe University Greg Hill Director, Enterprise Applications

La Trobe University is a leading Australian university with metropolitan & regional campuses across Victoria and partnerships across Asia Pacific Global reach with over 35,000 students and 3,000 staff Asset base of $1.5B and annual revenue of $600M Future Ready Implementation Integrated and coordinated planning with measurement of performance across the University Direct financial and human resources to agreed institutional priorities Clearly defined measurable targets for each priority Support clear management accountability La Trobe University - Overview

Excellence and creativity in the key world issues Attracting and retaining outstanding students and exceptional staff Digitally connected campuses Game changing partners Global ‘Top 500’ university Sustainability - intellectual, physical and financial resources La Trobe University objectives

La Trobe Future Ready - Four Key Pillars Brilliant Basics Graduate Employability Enhanced Student Experience Ranked in Top 500 External Factors Higher Education Reform Proposal Increasingly competitive marketplace Domestic and International Demand

History of LTU SAP 4.0b implementation in 1999 (subsequent upgrades to 4.6, 4.7 and ECC6.0) FICO, Assets, HCM & Payroll Further rollouts of ESS / MSS, PS, GRC, SLcM Reporting – BO (incl. BPC, SSM), BW, PCM, Fiori apps

The need for change Complex customisations progressively hindering improvements Over-reliance on Funds Management LTU Organisational Change Interdependency with other systems projects Month-end and reporting improvements needed New COA (Desire to use New GL) Infrastructure refresh Staff development

ICT Vision In the next two years… Establish trusted partners Deduplication and simplification Focus on the application of IT, not the implementation Implement Digital/Cloud first strategy Move away from managing assets to managing information and people with a strong focus on innovation and integration

Institutional ICT Caught in the Middle Challenge: Filling the area between consumer innovation, business responsibility and diverse range of researcher and teaching and learning requirements … blending institutional uniqueness Institution Demands  Compliance  HA/DR Strategies  Security  IP Protection  Robustness  Backup and Recovery  HR Integration Student & Staff Demands “Dropbox is easy and it’s free …” “I’m going to do it whether you support it or not...” “Why can’t I …” “Fine - I’ll use XYZ”

ICT Planning Principles Develop value adding strategic partnerships across, industries, suppliers and institutions Interactive immersive real time video Collaboration supports cross campus federation Tectonic Shift Mobility, Big Data Analytic, Cloud, Social ERP in the CLOUD AGILE is the new NORMAL STRATEGY determines STRUCTURE Ubiquitous WIRELESS coverage

ICT Strategy based on creating time Research Student First Digital Future Cloud Provide integrated systems to support student experience For eg: Student portal Social Media Monitoring and Engagement Tool delivery Accelerated connectedness Mobile First Create time through simplification of business processes Enable trust for researchers to manage their own environment Leverage collaborative solutions eResearch enabled Support T&L digital strategy through administrative and research projects Support student success strategies (ie: AEWS) Focus shift from implementation to IT to application of IT Be bold, fail fast Delivery of meaningful information and decision support tools to the end user Managed services Enable and support staff & students to BYOD Tectonic shift

The journey so far… Simple Finance Global pilot FI, CO, AA, PS, MM, integrated with BPC and BW (Analysis for Office) Transition to NWBC for all users Integration to PO (Process Orchestration) SAP Learning Hub for LTU ICT team Best practice & transformational Drive quality & consistency Simple & efficient process Post it once Post it right Simplified security Self service reporting Standardise where possible Eliminate customised rpts Principles Benefits Growth with flexibility Simplified & meaningful

Overall… Exposure to HANA Cloud (incl. uptime) ✔ SFIN delivers business needs ✔ Business uptake of new solution ✔ Supports LTU strategy ✔ Integration back to on-premise ✔ Staff development ✔ Data Migration ✗ Initial Environmental setup ✗ (was) ✔ (is) Roles & Responsibilities ✗ moving to ✔ Reporting ✗ moving to ✔

Greg Hill Director, Enterprise Applications La Trobe University