Strategic Compensation BFKAward® Payout Process Overview August 8, 2012

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Learn about the BFKAward® Solution and how it will support the TIF Year 1 Award Payout Process  Review the Year 1 Award Payout Timeline  Learn about communication and supports  Preview what is in front of us now and begin data collection Learning Objectives

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  A solution designed to help districts calculate and deliver award-related information for strategic compensation programs  The only web-based solution of its kind  A solution that can be personalized to align with a district’s strategic vision and varying program needs What is BFKAward?

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Calculates award amounts  Visualizes award information for both principals and teachers  Explains eligibility and model requirements Features of BFKAward  Allows administrators to correct errors and omissions  Monitors employee award inquiries and deliver resolutions through our inquiry/response system

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. BFKAward Overview – Concept

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Defined overall goals of Compensation Models  Identified main components  Created draft compensation models  Eligibility criteria  Categorization  Award elements  Consulted with BFK to adjust compensation model  Conducted risk analysis  Identified and analyzed data sources  Conducted technical feasibility analysis  Began initial build of online BFKAward solution to accommodate TIF models What has been done so far….

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback Year 1 Award Payout Process

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Translate compensation models from paper to BFKAward  Identify data collection strategy  Identify data sources (e.g. ODE, districts, etc.)  Deliver data templates  Update system for some data capture  Configure BFKAward online solution  Update list of buildings, principals and teachers  Receive data via secure FTP, verify and load to BFKAward Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Define inquiry and support process  Two-part inquiry process during both review periods 1. Internal support to handle discrepancies filed and critical to be addressed based on local knowledge Teachers provide feedback/raise questions to principals Principals can submit inquiries to TIF Coordinators TIF Coordinators can process overrides 2. BFK technical support desk for technical needs or issues  BFK will provide training and resources on inquiry and support process Prepare and Train Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. Review Eligibility and Categorization TIF Coordinators Review preliminary results Process overrides Principals Publish for principal review Submit inquiries Teachers Publish for teacher review Teachers provide feedback Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. Principal Eligibility and Categorization Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Review each eligibility flag and the evidence provided for any ineligible flags Teacher Eligibility Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Review categorization details  Categorized as a core 3-5 teacher who teaches science, social studies, math, and reading. Each subject will account for 25% of the total award. Teacher Categorization Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. Review Award Amounts TIF Coordinators Review preliminary results Process overrides Principals Publish for principal review Submit inquiries Teachers Publish for teacher review Teachers provide feedback Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. Principal Award Amount Review Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. Teacher Award Amount Review Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. Teacher Award Notice Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Prepare final BFKAward sign-off report  Summary of schools, principals and teacher participation  Summary payout file that includes total amounts per Building Award component  Upon approval  Districts receive final detailed payout file (secure FTP transfer)  Principal and teacher award notices converted to final Sign-Off and Feedback Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback

Copyright ©2009. Battelle for Kids. Review Year 1 Award Payout Process and Timeline Build Solution and Collect Data Prepare and Train Review Eligibility and Categorization Review Award Amounts Sign-Off and Feedback Eligibility and Categorization templates due to BFK August 17. TIF Coordinators define and learn inquiry/support process early September. TIF Coordinator Review Sept. 4-7 Principal Review Sept Teacher Review Sept Override requests made in response to inquiries. TIF Coordinator Review Sept. 4-7 Principal Review Sept Teacher Review Sept Override requests made in response to inquiries. TIF Coordinator Review Sept. 20-Oct. 2 Principal Review Oct Teacher Review Oct. 22-Nov. 2 Override requests made in response to inquiries. TIF Coordinator Review Sept. 20-Oct. 2 Principal Review Oct Teacher Review Oct. 22-Nov. 2 Override requests made in response to inquiries. Award Payout November 2012 Feedback to inform process next year Award Payout November 2012 Feedback to inform process next year

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Communications and Support Plan  Templates Available  PowerPoint Template for districts to use at back-to- school meetings  copy for superintendents to send out following staff presentations  Other Resources Available  BFKAward Frequently Asked Questions  More to come as we move through the process…. Communications and Supports

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  Eligibility & Categorization data collection  BFK will send instructions and pre-populated spreadsheet templates for each  TIF Coordinators & Data Managers will complete by August 17 and upload to BFK via secure FTP  Benchmark data relative to model metrics will be requested upon availability (Value-Added, e.g.)  Year 1 Section G review  Model components and available data  Any model revisions have been updated What is in front of us now….

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. Eligibility Data Template - Sample

Copyright ©2012. Battelle for Kids. Proprietary and Confidential. Categorization Data Template - Sample

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.  PowerPoint & webinar recording  Communication support plan and templates  Eligibility & Categorization data collection instructions and templates  Receipt confirmation needed  Individual calls can be scheduled if needed  For assistance with data collection, please Leslie Damron or Joanne Geiler After this meeting, you will receive:

Copyright ©2012. Battelle for Kids. Proprietary and Confidential.

(614)