UHH 1 AARHUS UNIVERSITY RESEARCH MANAGEMENT AND RESEARCH SUPPORT

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 A SINGLE UNIFIED MANAGEMENT WHERE DEANS HAVE THREE RESPONSIBILITIES

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 THE NEW RESEARCH COMMITTEE  Management Group  Dean of Science and Technology as chair  Four vice-deans for research  Director of Research Support  Secretary  Meetings every two weeks  Mission  Handling of all strategic/political university issues (including national/international issues)  Deal with interdisciplinary issues  Selection and funding of interdisciplinary centres  Preparation of items for university management board

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 STRATEGIC WORK  Internal funding: Interdisciplinary centers, ideas programme  Research strategy: Funding, Research Management, Excellence, Visbility, Research Environment  Support strategy for researchers  AU Research Forum  Funding initiatives and links to (international) recruitment

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 STRATEGIC WORK MATRIX Research Strategy Parties CategoriesPresident and research dean Research Committee as coordinator PIsAdministrative support Research policyHigh level meetings Position papers, appoint represen- tatives, coordinate across schools Representatives in expert groups after briefing Screening and analysis of political documents, drafting position papers etc. Visibility and lobbyNetwork meetingsExternal meetings, encourage PIs, lobby Representatives in expert groups after briefing Identify crucial players, analysis and dissemination of information Internal mappingMapping of aca- demic strengths, facilitate interdisc., manage working groups Participate in local, disciplinary and interdisciplinary networks Screen for relevant funding and future possibilities, manage networks

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 HORIZON 2020 EXAMPLE 6 expert groups were established a year ago in a bottom-up process reflecting the societal challenges Group chairs report to Research Committee Mapping of expertise Selection of AU members in committees in Ministry of Research etc. Supported by staff in strategy team and pre award Direct contacts to mapped staff (have declared EU interest) Direct link between briefing in general and targeted information

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 BUILDING INTERDISCIPLINARY EXPERT GROUPS Dialogue with heads of departments, deans, vice deans, president Analysis of external grants Detailed bibliometric analysis Open call for invitation to all researchers – all were welcome to join

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 HORIZON 2020 PATHWAYS AU Research Community Horizon 2020 Expert groups TG Horizon 2020 RGM Brussels office AG RG Research Committee EIP JPI PC AU Strategy Team R & T O.G. EC DG EPCouncil EP: European Parliament EIP: European innovation Partnership JPI: Joint Programming Initiative TG: Task group RGM: Reference Group Member O.G. : Other Groups AG: Advisory Group RG: Reference Group PC: Programme Committee

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 EXAMPLE: AU RESEARCH AND TALENT Administrative Center, AR Administrative Center, ST Administrative Center, HE Administrative Center, BSS Back-office: Research Support Back-office: Talent Development Back-office: International Center

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 RESEARCH SUPPORT Director (1 AU/AUH) IT/library (3 AUH) Secretary (1 AUH) Strategy (3 AU) Post Award (5 AU) Manager of Pre Award (1 AU/AUH) HEALTH (4 AUH/2 AU) ARTS + BSS (5 AU) Science & Technology (3 AU/1 AUH)

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 FACTS ABOUT RESEARCH SUPPORT  Started April 2002 with one person and focus on pre award  29 staff servicing the university and hospitals and including strategy and complex post award  External funding level: 15% of total university budget – 40-50% of total research budget  FP7: +260 projects, 29 ERC grants, success rates – 20% ERC, 40% cooperation, 50% Marie Curie  Strategic focus from the start on ERC  Attracts 25-30% of all national funding

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 PRE AND POST AWARD MATRIX Category 1 projectsCategory 2 projectsCategory 3 projects Proj. examplesMajor infrastructuresComplex national/international multi partner projects Standard research council, private foundations IdeaProject team set up by president and research committee Committee encourages applicants Applicant decides at department level Pre awardPre award team supports process Maximum service from pre award team, internal peer review Full support by pre award team to junior PIs. Senior PIs only get help with budgeting Post awardProject management offered Finance and secretaries assist PIs

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 PRE AWARD WORK  Funding opportunities (database)  Application strategy  Brain storming with researcher  Proof reading and helping with proposal  Forms  Budgets  Dialogue with funders  Handling partners  Templates

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 POST AWARD WORK  Handling funder  Handling partners  Budget control  Reporting  Homepages  Advisor to coordinator  Coordination with other administrative units

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER 2013 SUCCESS FACTORS  Heavy focus on users – RSO seen as team member  Training of young and experienced staff  Pro-active contact to researchers  Experienced and highly professional staff  Knowledge of local expertise  Focusing of application effort – fewer proposals and more grants  Close link between strategy, proposal and project management (project life cycle) – kind of one-stop-shop

DIRECTOR OF RESEARCH SUPPORT JOHN WESTENSEE DECEMBER THANK YOU FOR YOUR ATTENTION John Westensee, Director, AU Talent and Research, Research Support