2011 Flotilla / Division Leadership Course Honor Respect Devotion to Duty DIVISION STAFFING Garrison Bromwell – DSO-MT, PDCR 02 Harry Ota – DSO-MS, VCDR 01

WHAT YOU WILL LEARN Appointment of Division Staff Officers (SOs) The recruiting process Difference between internal and external functions Mentoring and training How the staff works together 2011 FDLC – Division Staffing 2

APPOINTING THE STAFF DCDR appoints the Flotilla Staff VCDR runs the staff Brief staff on their duties and responsibilities. Your delegation of authority to a staff officer does not relieve you from any responsibility. 3 FDLC – Division Staffing

APPOINTMENT CONSIDERATIONS Staff officers serve at the elected officer’s pleasure. Should be a member for 1 year. Can hold elected and appointed positions simultaneously 2011 FDLC – Division Staffing 4

STAFF APPOINTMENTS The Division Commander (DCDR) is to appoint an SO in each of the internal functions. Additionally, an SO should to be appointed in programs of the Division 2011 FDLC – Division Staffing 5

STAFF APPOINTMENTS DCDR should appoint staff in: o FN..Finance o MA..Materials o HR..Human Resources o IS..Information Services o PA..Public Affairs o PB..Publications o SR..Secretary of Records o CS..Computer Systems 2011 FDLC – Division Staffing 6

STAFF APPOINTMENTS Operations and Marine Safety Functions: o NS..Navigation Systems o MS..Marine Safety o OP..Operations o CM..Communications 2011 FDLC – Division Staffing 7

STAFF APPOINTMENTS Recreational Boating Safety Functions: o PE..Public Education o VE..Vessel Exams o PV..Program Visitors 2011 FDLC – Division Staffing 8

STAFF APPOINTMENTS Holding multiple offices? Combining offices and/or functions? Vice Division Commander – “read the mail” 2011 FDLC – Division Staffing 9

RECRUITING STAFF The positions that your Division NEEDS to accomplish your goals These are supervisory positions Some “activity” – e.g. SO-PB vets Flotilla Pubs The best “doer” might not make the best “supervisor” or “manager” 2011 FDLC – Division Staffing 10

SELECTING THE STAFF What position do you need to fill? What qualifications are you looking for? Who do you know with those quals? What organizations are formed around these interests? How complicated is the position? Could an assistant help? FDLC – Division Staffing

INTERVIEWING FOR THE STAFF What is the level of interest? What is the prospective member looking for... Social or Service? What has the member done so far o In the Auxiliary? o In other organizations or work? Be sure to outline 'The next step’! FDLC – Division Staffing

APPOINTING THE STAFF Do a formal appointment – letter – job description Source of job descriptions Notify the DSO of the new staff officer Update AUXDATA via ANSC 7006 Annual officer reports ANSC 7007 Conduct a swearing in ceremony 13 FDLC – Division Staffing

DEVELOPING THE STAFF Do not hand SOs their job descriptions and expect them to take off! Explain the job Discuss the expectations Explain the paperwork Explain the goals FDLC – Division Staffing

DEVELOPING THE STAFF Help them get the training they need Use available resources such as o District officers o Other Divisions o C Schools (Mandatory for IS) o Past officers o Web resources FDLC – Division Staffing

DEVELOPING THE STAFF REVIEW the effectiveness of the staff DCDR and VDCR should do routinely Ask for input – FCs, FSOs & DSOs Work with less than effective staff Replace if necessary Praise jobs well done FDLC – Division Staffing

Honor Respect Devotion to Duty How the staff works together GAME TIME!

Honor Respect Devotion to Duty End of Staffing Session