Mail Merge for Educators Susan Silverman www.susansilverman.com www.susansilverman.com.

Slides:

Advertisements

Similar presentations

Created 11/06/2006 Revised 10/3/2014SPS Technology Department Mail Merge Using MS WORD and EXCEL 2010.

Advertisements

INTRODUCTORY MICROSOFT ACCESS Lesson 6 – Integrating Access

With Microsoft Access 2010© 2011 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Access.

Subject: Electronic Document Preparation and Management Presenter Ms. Reid.

Reviewing  Go to Help / Microsoft Word Help / What’s New and select some text and paste into a new document (File / New)  Make five spelling and punctuation.

Mail Merge. What is a mail merge? One letter that you want to send to lots of different people.

Microsoft Access Exporting Access Data and Mail Merging.

Preforming Mail Merges Lesson 11 © 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word Microsoft Word 2013.

Pasewark & Pasewark 1 Access Lesson 6 Integrating Access Microsoft Office 2007: Introductory.

1 Access Lesson 6 Integrating Access Microsoft Office 2010 Introductory Pasewark & Pasewark.

Microsoft Office Word 2013 Expert Microsoft Office Word 2013 Expert Courseware # 3251 Lesson 4: Working with Forms.

Working with Mail Merge

FIRST COURSE Integration Tutorial 3 Integrating Word, Excel, Access, and PowerPoint.

Create Mailing Labels (Word 2007) Word 2007 using the Mail Merge function and an Excel spreadsheet Create mailing labels from Member Rosters in.

Copyright ©: SAMSUNG & Samsung Hope for Youth. All rights reserved Tutorials Software: Word processing Suitable for: Beginner Improver Advanced.

® Microsoft Office 2010 Word Tutorial 4 Desktop Publishing and Mail Merge.

What is an Merge? Regular mail merge: Write one letter Make a database with individual info The merge automatically personalizes a letter for each.

AO4 - Select & use tools & facilities in word processing/DTP software to produce business documents To achieve a pass grade: Create straightforward business.

MAIL MERGE Designing Documents with. Terms Mail Merge: A process that inserts variable information into a standardized document to produce a personalized.

3.01 – Understand Business Documents Mail Merge. Administration Congratulations in order! Objective 3.01 Business Documents Test –Test Wednesday –Review.

Mail Merge Basics. Use Mail Merge to: Create mass mailings Form letters Envelopes Can Print directly to the envelope Graduation announcements Christmas.

MS Word – Mail Merge Basic Steps Create Letter/Labels general information Create Excel File with variable Data Link Files through Mail Merge in Word Print.

Copyright 2002 Microsoft Word-Advanced Professor Robert Sandberg Charter College of Education California State University - Los Angeles.

Microsoft Word: Mail Merge Basics Presenter: Jolanta Soltis.

Microsoft Access Get a green book. Page AC 2 Define Access Define database.

 Because I don’t understand it!! By Jon Lehman.  Mail merge is a useful tool that will allow you to easily produce multiple letters, labels, envelopes,

To enhance learning, service, and research through an advanced information technology environment. Our Mission:To enhance learning, service,and research.

MAIL MERGING IN MICROSOFT PUBLISHER CREATING LABELS AND DOCUMENTS FOR MULTIPLE PEOPLE AT ONCE.

Publisher 2003 Vickie Calvin Jennifer L. House Kelly Pate ETEC 562 April 28, 2005.

MS Excel Introduction Short Course Warilla High School April 2008.

Microsoft Word 2010 Lesson 10 Brandy Frazier – Southern Nash High School – Nash County.

MAIL MERGE IN WORD 2010 Created by: Jennifer Tyndall, Spring Creek High School.

Relational Databases (MS Access)

Microsoft Access Database Software.

Common Application Software. MS Word Some advanced use : Mail-merge Self-made Templates Macro (recording and running)

CREATING A LABEL MAIL MERGE IN WORD. TERMS FIELDS RECORDS MERGE CODES.

 Decide on the information needed, and create column headings. (See picture below.)

CCS – Mail Merge Mail Merge This presentation is incomplete without the associated discussion 1 Coloma Community Schools In-service 21 March 2014.

©M Robinson (All Saints College) Replace this with your full name OCR Unit 1 ICT Skills for Business b1 AO4 Select and use tools and facilities in word.

BCIS 1 FINAL EXAM REVIEW SPRING SEMESTER J. Flowers.

Integrate, check and share documents Module 3.3. Integrate, check and share documents Module 3.3.

Exploring Microsoft Word

Microsoft Office XP Illustrated Introductory, Enhanced Word, Excel, and Access Integrating.

Li Cho Faat 5D (4) INDEX  About About  Usage Usage  Video Video  simple steps simple steps.

Producing a Mail Merged Letter Step 1 Create an Access database for Names and Addresses you can use the ‘Customers’ template in Group Work. Enter the necessary.

Mail merge I: Use mail merge for mass mailings How it works In any mail merge, you’ll deal with three different elements. Understanding these elements.

MS WORD 2010: CUSTOM Ally Short Desktop Instructor.

Microsoft Word 2010 Lesson 10 Brandy Frazier – Southern Nash High School – Nash County.

To create text styles click on Home >> Tab under Change Styles

Lesson 17 Mail Merge. Overview Create a main document. Create a data source. Insert merge fields into a main document. Perform a mail merge. Use data.

Microsoft Word Mail Merge Versions Mail Merge Follow this tutorial exactly to produce a merge using data from a Word table and the business letter.

1 CA201 Word Application Creating Form Letters and Labels Week # 11 By Tariq Ibn Aziz Dammam Community college.

Step 1: Prepare data in Excel for mail merge

Mail Merge in Word 2010.

For Letters, Labels or s Mail Merge For Letters, Labels or s.

European Computer Driving Licence

Source file containing the data (Spreadsheet or Database)

Quarterly Training Meeting

Performing Mail Merges

Access Lesson 14 Import and Export Data

Page Layout Header & Footer Font Styles Image wrapping List Styles

Exporting and Importing

Mail Merge a letter for Integration Office 2016

Word Processing.

Mail Merge in Word 2016 © EIT, Author Gay Robertson, 2017.

Mail Merge April 1, 2004.

European Computer Driving Licence

Integrating Office 2013 Programs

Presentation transcript:

Mail Merge for Educators Susan Silverman

Jan Do you ever send …  Permission Slips  Progress Reports  Class Supply Letters  Certificates  Letters to Parents  Class Events Information  Requests for Parent Volunteers

Jan How is it done without mail merge? Dear _________, _______’s class will be having an end of the year picnic on June 15. We would appreciate it if you would contribute ______. Please have _____ bring this to school the morning of our picnic. Sincerely yours, Mrs. Teacher Compose letter Run off many copies Check records for names of parents Fill in the details Time Consuming!

Jan There’s An Easier Way! Dear [Parent], [Student First]’s class will be having an end of the year picnic on June 15. We would appreciate if you would contribute [Picnic Item]. Please have [Student First] bring it to school the morning of our picnic. Sincerely yours, Mrs. Teacher ParentStudent FirstPicnic Item Mr. and Mrs. JonesAlicepaper cups Ms. WhiteJamesketchup Mr. ReynoldsKathy1 watermelon Mr. and Mrs. ScottEvanhamburger rolls Microsoft Word Document (master)Microsoft Excel Spreadsheet (database) Customized Letters MASTER + DATABASE (with Mail Merge) = Placeholder

Jan What is a Database?  A structured collection of information.  Fields in Columns  Records in Rows  Can be in many file formats, e.g.  Text File (comma separated values) Text File  Word Table Word Table  Access Database Access Database  Excel Spreadsheet Excel Spreadsheet

Jan The Process - Step 1  Compose a letter in Microsoft Word  Create a placeholder for “Merged Fields”  Watch This! Watch This!

Jan The Process - Step 2  Create a spreadsheet with information you need for the letter.  Each “placeholder” in your form letter needs to be a column in the spreadsheet. These are called “merge fields.”  Each “row” has the data for a custom letter.  Let’s see an example.example

Jan The Process - Step 3  Go back to your document  Follow the steps in the mail merge wizard  Open the database  Select recipients  Replace placeholders with fields  Print Letters

Jan What You’ve Just Seen  Power Point was used for a non-linear presentation  Active Engagement  More Interesting  Use of a customized master  Students will know this was created specially for them!

Jan WalkThrough Time  Create a certificate and use the mail merge tool  A certificate is nothing more than a word document with clip art, word art and borders.