U:/msu/course/cse/103 Day 04, Slide 1 CSE students: Do not log in yet. Computers are SLOW today! Review days 13 and 15 in the textbook. Others: Please save your work and log out. Class begins at 10:20.

U:/msu/course/cse/103 Day 04, Slide 2 Mail Merge What is a main document? What is a data source? What are merge fields? What is the output of the mail merge operation?

U:/msu/course/cse/103 Day 04, Slide 3 Mail Merge Main DocumentData Source Processing Merged Document

U:/msu/course/cse/103 Day 04, Slide 4 Mail Merge Exercise Copy the files Customer Gift.doc and CustList.doc from the course Day 04 AFS space to your personal AFS space Copy the files Customer Gift.doc and CustList.doc from the course Day 04 AFS space to your personal AFS space Follow most of the directions in the text starting on page 13-4: –When you get to the bottom, do NOT create a new data source. Choose to OPEN the CustList.doc file –Then skip to (stop at bottom of 13-12) Partners should check each other’s work

U:/msu/course/cse/103 Day 04, Slide 5 Mail Merge Steps 1. Open the main document, select Mail Merge from the Tools menu, then Create your main document, and Form Letters. 2. Set up the data source. –Choose Open Data Source, rather than Create Data Source, to use an existing file. 3. Add merge fields via Edit Main Document. 4. Merge the documents, then save this merged document in a new separate file.

U:/msu/course/cse/103 Day 04, Slide 6 Catalogs Can be created similarly to form letters No page breaks in the merged document Every piece of text in the main document is repeated for each record in the data source Non-repeated items must be typed into a separate document, then copied and pasted with the catalog AFTER the merge. –See, for example, MusicIntro.doc in the Day 04 course AFS space

U:/msu/course/cse/103 Day 04, Slide 7 1 st Music Catalog Use the file BeatlesAlbums.doc (copied from the Day 04 AFS space) as the data source for your catalog Use Word’s HELP on how to make a catalog Each catalog entry should include –Album title, year, number of tracks, and number of discs Save main document MusicCatalogMain.doc Do the merge! After you have created the catalog, edit (do not merge) the form letter MusicIntro.doc so that it includes the catalog, and save it as a new main document. –Goal: a new main document so we can send form letters, each of which has a copy of our catalog (but we won’t actually do the 2 nd merge that would be needed)

U:/msu/course/cse/103 Day 04, Slide 8 2 nd Music Catalog Use the musicdemo01.mdb file from Day 1 –Consult Word’s HELP to learn how to use an Access db as a data source (construct/save query in Access) Merge with MusicCatalogMain from before to produce a catalog that contains all of the They Might Be Giants albums produced between 1976 and 2001 listed in chronological order (hint: use SQL BETWEEN) –Query has: Title, #Discs, #Tracks, Year –TMBG is artist ID 44 You should have 7 records

U:/msu/course/cse/103 Day 04, Slide 9 Debrief Catalog Exercise Why can't we just copy the results of the query into Word and do the mail merge using the resulting Word document? Why can't we just copy the results of the query into Word and do the mail merge using the resulting Word document? What are the advantages and disadvantages of pasting the data into Word to make the data source document? How did you restrict the albums to be included in the catalog?

U:/msu/course/cse/103 Day 04, Slide 10 Updated catalog Now produce a catalog ordered by album title rather than chronologically What changes are necessary to effect this change?

U:/msu/course/cse/103 Day 04, Slide 11 Calculated fields Calculated fields are easiest to create when working in SQL view. –Setup as much as possible in design view, then switch We can use parentheses for ordering and the 4 basic operators (+ - * /) with field names and constants. For example, to compute the total cost of of a particular item with 6% sales tax: –SELECT Description, 1.06*Price FROM tbl_Items

U:/msu/course/cse/103 Day 04, Slide 12 Aliases with Calculated Fields Calculated Fields in Access default to Expr1, Expr2, etc. when displayed What is an SQL alias and how can we use it with calculated fields? What SQL keyword is necessary in order to designate an alias?

U:/msu/course/cse/103 Day 04, Slide 13 Aliases with Calculated Fields: SQL AS SQL Keyword: AS –Example: SELECT Description, 1.06*Price AS TotalCost FROM tbl_Items Note: –Usually can’t reuse field aliases. MUST reuse table aliases (including the SELECT line, even though the table alias is in the FROM line!)

U:/msu/course/cse/103 Day 04, Slide 14 Calculated Fields Exercise Construct queries for MyCompany scenarios: Copy the database from the Day04 folder to your personal space Create a listing that includes the name of all items and the total price with 6% MI state sales tax. (qry_day04_salesTax) [25] [Office Chair, ] To ship items, you need the girth : the distance around the object –Compute the girth as twice the (depth + width) for each product –List the product name and number, as well as the girth (in a column labelled “Girth”), for all products with a girth over 84 inches. (qry_day04_girth) [18] [98209, 2 Drawer Cabinet, 136] A customer wants to purchase 4 of every item you make in White –For each qualifying product, display the product number, the current quantity and the quantity left after selling one such suite. –Sort the list so that the remaining quantities appear ordered from least to most. (qry_day04_white) [4] [Metal Desk, 15, 11] –Is there enough stock on hand?

U:/msu/course/cse/103 Day 04, Slide 15 Online Bridge Tasks Same system as CSE 101 First BT is in-class on Day 5 Your Lead and Assistant will not be in your classroom that day Another Lead will proctor your BT You must have a Picture ID to take BT Each student’s BT is unique BTs are given with special software

U:/msu/course/cse/103 Day 04, Slide 16 BT Authentication During regular BTs, the Proctor must authenticate you at this screen. You must have a picture ID to be authorized

U:/msu/course/cse/103 Day 04, Slide 17 Handin Program BTs require you to use this program to hand in your BT files electronically You must hand in: –All files specified in the BT –Files from the correct folder specified in the BT If you do not use the Handin Program correctly or fail to hand in all required BT files from the correct folders, you will automatically fail the BT. No exceptions.

U:/msu/course/cse/103 Day 04, Slide 18 Practice Read How to Use Handin link on today’s CSE 103 classwork Web page Start Bridge Task Software and Practice with Sample BT are in the Day 4 folder of the CSE 103 AFS space

U:/msu/course/cse/103 Day 04, Slide 19 Bridge Task 1.0 INDIVIDUAL, not group work Use a computer to solve problems Demonstrate mastery of material Synthesize concepts to solve problems Retake BT if you don't pass (next week after BT) No penalty for multiple attempts, but there is a maximum of 12 BT opportunities If you fall behind scheduled BTs (see calendar) –You can take make-up BTs to catch up –You may run out of time at the end of the semester See the link Rules for Student Conduct During Bridge Tasks on today’s Web page

U:/msu/course/cse/103 Day 04, Slide 20 Bridge Task 1.0 Covers all the material from Days 1-4 –including today’s in-class work and homework –Be sure homework is all done Make sure you have copies of the databases we have used in class and homework Bring any books, notes, etc. you feel might be helpful You will use Handin on the BT