August 15, 2011 WELCOME IOWA’S EDUCATIONAL SERVICES FOR THE BLIND AND VISUALLY IMPAIRED

AGENDA-AUGUST 15, 2011 Welcome and introductions including the introduction of new staff Personnel changes Update on the Vinton campus Strategic Initiatives including the Board of Regents study committee recommendations Changes and additions to policies and procedures Extended learning opportunities Student data management system Use of Outlook and shared calendar program Professional development updates and plans Collaboration with the AEAs and local districts

AGENDA ITEMS Welcome and introductions including the introduction of new staff Thank you to all of the past employees who have recently left the Iowa Braille School. We are grateful for their many years of service and we wish them the best in their future endeavors:

Ann Abernathy – Houseparent II Nancy Albert – Library Assistant III Barbara Beau – Para-Educator Heather Eldridge – Para-Educator Rebecca Fisher – RN Marlene Grimm – Para-Educator Patricia Hendryx – Houseparent I Carol Henkel – LPN Karen Hiemstra – Para-Educator Ida Higgins – Para-Educator Robin Hoffman – School Bus Driver James Hutton – Groundskeeper I John Justice – Residential Programmer

Cynthia Krempges – LPN Ronna Krueger – Para-Educator Jeannette McCarty – Human Resources Specialist LaDonna Pettit – LPN Clyde Renn – Painter Linda Renn – Cook II Becki Richart – Houseparent I Melissa Sadler – Residential Programmer Ruth Scott-Becker – Custodian I Paul Shaffer – Para-Educator Gene Stueck – School Bus Driver Dianne Utsinger – Director of Human Resources Donna Walker – Custodian I Terry Walker – School Bus Driver Kelly West – Para-Educator

AGENDA ITEM Update on the Vinton campus

AGENDA ITEM Strategic Initiatives including the Board of Regents study committee recommendations Reference - (Goal 5 worksheet)

BOARD OF REGENTS STUDY COMMITTEE RECOMMENDATIONS

POLICY AND PROCEDURE UPDATES Time on the IEP/IFSP Consultation for Students with a Visual Impairment as a Support or Related Service on the IEP (see procedure) 3.21 Travel Policy IFSP Timelines to determine eligibility Meeting the Service Needs of Students who are Blind or Visually Impaired in Iowa (see procedure) 3.7 Use of School Property – Cell Phone Usage Business procedures

POLICIES AND PROCEDURES Time on the IEP/IFSP Procedure

CONSULTATION FOR STUDENTS WITH A VISUAL IMPAIRMENT AS A SUPPORT OR RELATED SERVICE ON THE IEP Procedure is posted on the web site Rationale Timeline

3.21 Travel Policy Safety first including cell phone use For safety, professionalism, confidentiality and potential liability, employees are not to travel with family members or friends when traveling for work purposes in a personal car or employee assigned vehicle. Any exception for an emergency need to be reported to the supervisor and special activities require prior approval of the supervisor.

IFSP TIMELINE %20Determination- Comprehensive%20Identification%20Procedures-- Section%202.pdf %20Determination- Comprehensive%20Identification%20Procedures-- Section%202.pdf Section 2: Eligibility Determination/Comprehensive Identification Procedures 45 day timeline Summer services

MEETING THE SERVICE NEEDS OF STUDENTS WHO ARE BLIND OR VISUALLY IMPAIRED IN IOWA (SEE PROCEDURE) Referrals for Residential Services

POLICY UPDATE Use of School Property – Cell Phone Usage

BUSINESS PROCEDURES * Turning in mileage logs monthly * Turning in time sheets biweekly * Turning in expense reimbursement monthly

AGENDA ITEM Extended learning opportunities

AGENDA ITEM Student data management system Purpose and expectation Demonstration Training sessions and support

AGENDA ITEM Use of Outlook and shared calendar program 1.Overview rationale and expectations – Patrick 2.Procedures and timelines – Gwen and Kay 3.Demonstration and training schedule - Sam

AGENDA ITEM Professional development updates and plans 2.25(b) Supplemental Educational Assistance Allowance - Justin

AGENDA ITEM Collaboration with the AEAs and local districts

MAY YOU ALL HAVE A PRODUCTIVE AND ENJOYABLE SCHOOL YEAR Western and Eastern State Vision meetings resume by ICN at 1:00 Consultant meeting in room 132 at 1:00