SEP Enhancement – Phase II (1) Data Sharing (DS) (P. 107 – 114 of Operation Manual)  provides functions for EMB and schools respectively to generate and disseminate questionnaire survey set(s) online to target respondents / a group of schools and gather survey results into a centralized system  cross-group or cross-school comparison reports can be generated from the collected responses

SEP Enhancement – Phase II (2) Knowledge Management (KM) (P. 114 – 121 of Operation Manual)  provides a simple means for EMB / schools to monitor ITEd progress  schools may administer KM survey(s) at any time and review the results by means of the KM reports  schools may on request administer the KM survey and return the data to EMB

DS - Overview EMB or DS Host DS Client DS Questionnaire Local Target User(s) Published Questionnaire Responses Cross-school, Cross-group Comparison Reports Responses from DS Client

DS – Properties any SEP server can act as a host (DS HOST) to prepare a survey and collect data other SEP servers may act as clients (DS CLIENT) to administer a survey DS survey consists of ONE questionnaire only the questionnaire is prepared by DS Host and should be distributed to DS clients DS Clients should administer the survey and return the survey results back to the DS Host ONLY some survey groups can be pre-defined for the questionnaire to facilitate subsequent data analysis DS Clients are responsible for assigning users to the pre- defined groups properly

DS – Data Submission EMB DS Host DS Client Response Data File (e.g. ) Online Submission

DS – DS Host (1) Create questionnaire from SIB or Scratch

DS – DS Host (2) Create DS Questionnaire

DS – DS Host (3) Support 2 types of target groups: 1.Any Group 2.Special Group - Form Level - Others

DS – DS Host (4) Protect DS Questionnaire with password Upload Target School List 1.For submission status checking 2.For cross-school comparison

DS – DS Host (5) Export DS Questionnaire File

DS Host can disseminate the DS Questionnaire File to DS client(s) via different means   FTP  URL  Zip and encrypt the file, if necessary DS – DS Host & DS Client

DS – DS Client (1) ESDA Registration Key DS / KM Registration Key School 1.Enable DS Client Feature 2.Define School Sector 3.Confirm School Identity for Data Submission Registration 1 2

DS – DS Client (2) Import DS Questionnaire File and enter password

DS – DS Client (3) Select target user(s) according to the pre- defined target group(s) e.g. P1(Primary) and P2(Primary)

DS – DS Client (4) Export Responses to Response Data File Online Submission to EMB

DS – DS Host (6) Select a target school and upload the data file

DS – DS Host (7) Overall Report

DS – DS Host (8) Cross-group / Cross-school Comparison Report 1.Compare by Target Group 2.Compare by School

DS – DS Host (9) Cross-group Comparison Report

DS - Demonstration DS Host 1. Prepare a DS questionnaire 2. Select target class levels 3. Prepare a target school list 4. Export a DS questionnaire file 9. Import a DS response file 10. View reports DS Client 5. Import a DS questionnaire file 6. Publish a DS questionnaire 7. Do a published questionnaire 8. Export responses to a DS response file

Knowledge Management (KM) The objective of school KM feature is to provide a simple means to schools to monitor ITEd progress  KM Survey(s) consists of set(s) of questionnaire(s) prepared by EMB  specific KM reports can be generated based on a pre-set framework  schools may administer KM survey(s) at any time and review the results of the KM reports  schools may on request administer the KM survey and return the data to EMB (via WebSAMS CDS or other means)

KM - Overview EMB School KM Questionnaire Set with specific reports Local Target User(s) Published Questionnaire Responses Cross-school, Cross-group Comparison Reports Responses from Schools Data Collection Requirement File 2. School KM Reports Responses

 a set of questionnaires is prepared by EMB in EMB SEP and exported as a KM questionnaire file  schools can download the questionnaire file and import it into School SEP and are free to publish the questionnaires within the KM questionnaire set  the questionnaires are designed with a pre-set framework and a set of special reports can be generated in the report generator  a data collection requirement file is decided for KM data collection KM - Properties

KM - Dissemination of related files KM questionnaire set and data collection requirement file are disseminated to schools through :-  SEP Homepage  *  * WebSAMS CDS * Target for specific schools

KM – Import KM Questionnaire Set (1) Import KM Questionnaire Set The KM file is available at “School SEP Package Download” of SEP homepage.

KM – Import KM Questionnaire Set (2) Publish KM Questionnaire(s)

KM – Import Data Collection Requirement File (1) Import Data Collection Requirement File The requirement file may be made available at “School SEP Package Download” of SEP homepage.

KM – Import Data Collection Requirement File (2) Publish KM Questionnaire(s) based on the requirement file

KM – Export Responses Export Responses based on the requirement file -To export response data file, all questionnaires defined in the requirement file must be published. -Only questionnaire data that fall within specific date range / class level(s) as stored in the data collection requirement file will be extracted to a response file.

KM – Data Submission EMB KM Engine School Response Data File (e.g. ) WebSAMS CDS

KM – Reports Results Summary Self-Evaluation Rubric Stakeholders’ Questionnaire Attributed Questionnaire Item

Results Summary

Self-Evaluation Rubric

Stakeholders ’ Questionnaire

Attributed Questionnaire Item