The KB e-Depot Deposit practice for electronic journals Erik Oltmans, Head Acquisitions & Processing UK Serials Group June 7, 2005

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Overview: Organisation and Policy Facts and Figures Workflow Customers and Access

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Organisation and Policy

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Expert Services & Collections Division Expert Services Information & Collections Collection Care User Services Division Front Office Stacks Management Acquisitions and Processing Division Acquisitions Cataloguing & Metadata e-Depot R & D Division (Inter)national Programmes Innovative Projects Digital Preservation Director-General Deputy Director-General ICT Finances Human Resources Communication

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Mission of the e-Depot: Mission of the Koninklijke Bibliotheek: Ensuring permanent availability of information and knowledge This yields: Long-term preservation and accessibility of electronic publications Safeguarding authenticity & integrity (once in the archive, never deleted or changed) Development of ever changing preservation and accessibility toolbox To become a dedicated institution, providing permanent access

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Facts & Figures

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot What is the e-Depot? Electronic version traditional depository Developed in collaboration with IBM Technical heart: DIAS (OAIS-compliant) Integrated with other library modules Ingest of online journal articles, e-books, and CD-roms (installables) Operational since March 17, 2003

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot What is new? Libraries used to license access to electronic information The KB now builds up a physical collection of e-journals Not only access, but also focus on collection management The KB e-Depot is an archive, dedicated to both Usage (although limited), and Preservation No competition to publishers

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot (Legal) Deposit? There is no legal deposit in The Netherlands Archiving contracts and bilateral agreements Electronic publishing is an international issue How “Dutch” is Elsevier? Archiving electronic publications is a matter of collaboration Collaborative research to digital preservation Collaboration with other libraries and publishers

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Some numbers: Current holdings 2005: 4 Terabyte on line journals electronic publications Processing capacity depends of the input: on average to even publications per day

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Workflow

IAAIAA End User Metadata (Identifier) D I A S Catalogue Storage Publisher Post office Metadata Content Submission Information Package Error Recovery

Batch Requester Batch Processor ESPSDO3 KLAOAS3 GENLDR1 Buffered Accepted Processing Distributing Cleaning Submitted Erroneous ESPSDO3 KLAOAS3 GENLDR1 ESPSDO3 KLAOAS3 GENLDR1 Retriever Area Preload Area SIP Error Area Storage Access Manager Catalogue End User Batch Dispatcher Download Area Identifier Post office Work Error Recovery

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Customers and Access

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Customers of the KB Individual end users Have access to the e-Depot on site (within the premises of the library) Pass holders or walk-in users Also remote access if allowed by publishers Publishers Archiving agreements determine conditions, terms, and duties The use of the documents is allowed under restrictions Retrieval, access, printing, downloading for private use only Systematic reproduction is not allowed

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Current Archiving agreements: General agreement with Dutch Publishers Association Individual archiving agreements with (inter)national publishers: Elsevier Science Kluwer Academic  Springer BioMed Central Blackwell Publishers Oxford University Press Taylor & Francis Publishing Exploratory talks with several other (international) publishers

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Conditions for archiving agreements: Publishers deposit publications free of charge Publishers allow: On site access for KB visitors Interlibrary loan supply in the Netherlands Access for any licensee in case publishers cannot meet obligations (calamities, bankruptcy) Copyright remains with publishers Access conditions restrict interference with commercial interests Real-time monitoring of user behaviour

Restricted Remote Unknown What do you want to access? Where are you? Who are you? LDAP Identification NBNs Open Access On-site Trusted “Please visit the KB in Den Haag” Access Policy Implicit question Explicit question IP check USER CATALOGUE with URL

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Summary KB preserves authentic digital publications in the e-Depot Deposit practice: building a collection rather than licensing access The e-Depot is an archive dedicated to Access, both on site and remote Digital Preservation Access conditions restrict interference with publishers’ commercial interests The KB e-Depot as “safe place” of the digital cultural heritage

Koninklijke Bibliotheek – National Library of the Netherlands The KB e-Depot Questions…?