© 2008 Public Sector Software © 2004 ACNielsen 1 Public Sector Software

© 2008 Public Sector Software Who Are PSS? >Public Sector Software was founded in 1989 to deliver unique software solutions at affordable prices to the public sector >We are a small firm who pride ourselves on our ability to be: > proactive in the marketplace utilising new technologies as they become available, and >reactive to customer requests for developments to functionality to meet changing needs.

© 2008 Public Sector Software What Can We Offer? >PSS provides software solutions for asset and inspections management: >PlaySafe is the UK’s leading software system for managing the inspections and maintenance for equipped play sites and open spaces. >StaySafe follows the same management process - managing for a broader range of Local Authority owned assets.

© 2008 Public Sector Software Key Benefits >Paperless inspections complement your workflow through increased process efficiencies >Designed in conjunction with like-minded authorities ensuring your needs and processes are understood >Detailed inventory enabling storage of information, images and related documents >Intelligent software solution providing access to industry standards to aid best practice.

© 2008 Public Sector Software Features & Benefits >Standardised drop down lists of findings and tasks cross referenced to assets providing intelligently populated database >Pre-formatted finding and tasks lists for ease and simplicity of inspections capture >Peace of mind provided by direct links to items requiring action via automated To Do list >Web based upgrades offering instant access to all the latest features.

© 2008 Public Sector Software Asset Management Process >Inventory items requires regular inspections to maintain standards >Inspections result in Findings (defects) being recorded >Findings require Tasks (actions/maintenance) in order to resolve them >Tasks need to be done by someone who will require a works instruction to action them. A variety of methods for issuing instruction are available. >Works orders can be sent out to notify the contractor that the works are required to be done. >Budget needs to be allocated when work is carried out as works require labour and parts to be purchased. >When items are completed the dates automatically apply themselves to all relevant stages of the process.

© 2008 Public Sector Software 3 Key Sections >Inventory Management >Knowing what assets you have and where they are >Inspections Management >Maintaining a regular schedule of inspections >Maintenance Management >Ensuring maintenance is completed in a timely fashion and who is responsible for seeing it through to completion

© 2008 Public Sector Software INVENTORY MANAGEMENT

© 2008 Public Sector Software Inventory Storage >Simple MS outlook style navigation > Inventory view provides summary of asset register information. >View filters enable ease of searching for specific data. >Drag and drop functionality to manage column views.

© 2008 Public Sector Software Site & Asset Properties >Site and Asset properties allow the detailed population of your inventory >Functionality to link related documents, webpages, notes and photos creates portal style tool. >Asset properties specific to asset type e.g. playground items include play value, play criteria, DDA, free height of fall.

© 2008 Public Sector Software Configuration >Input details of users, inspectors, contractors, manufacturers and routes. >Personalised inspection types can be included and classified. >Local checks can be included and defined. >Inspection scheduling is available >Budgets codes and allocations can be included. Spending can be tracked >System configurable to only show items that you require

© 2008 Public Sector Software INSPECTIONS MANAGEMENT

© 2008 Public Sector Software We Provide: >Asset specific checklists with Finding specific Tasks covering all aspects of assets management based on standards and common sense checklists including: >EN1176/7 Playground equipment >EN15312 Outdoor multi-sports equipment >EN14974 Wheeled sport >BS8300 Disability Discrimination Act >BS8409 Soft indoor play areas >Maintenance >Trees >Community Safety >Water Safety >Buildings Management

© 2008 Public Sector Software Paperless Inspections Using PDA >Use PlaySafe/StaySafe on a pocket pc to provide paperless inspection records. >Inspections can then be uploaded to the office system (wireless options available) to allow for maintenance planning >PDA software enables recording of inspections, completion of maintenance tasks, editing and updating of asset register.

© 2008 Public Sector Software Field Inspection Recording >Findings can be recorded into the PDA via a series of drop down menus. >Existing Findings show on the PDA to eliminate repeat reporting of issues. >Linking photos to findings is available on some PDA units with camera functionality

© 2008 Public Sector Software On-Site Task Completion >Suggested tasks are linked to every finding within database. >Task Monitoring can be used where items need to be reviewed at a later date. >Completion dates and times are automatically marked once the item has been resolved.

© 2008 Public Sector Software MAINTENANCE MANAGEMENT

© 2008 Public Sector Software Automated To-Do List >The To-Do list is updated by the inspections information input into the system. >It provides you with an immediate view of priorities and items requiring action. >The views within the system will automatically filter to only show the information you select

© 2008 Public Sector Software Import/Export Tool >Import/Export Facility ensures paperwork is kept to an absolute minimum when 3 rd party agents are required to carry out independent inspections on your assets. >Database information can be exported to excel for further manipulation.

© 2008 Public Sector Software Tenancy Module >Input information relating to: >Tenant records (both current and previous) >Payment histories >Responsibilities for maintenance >Licence details >Produce reports to show tenant or property specific information

© 2008 Public Sector Software GIS Viewer >Provides an analytical tool for viewing database information with the basic functionality of a GIS application >Enables the display of assets for accurate location positioning on a map format >Works in conjunction with map data from OS Master Map Files, provided locally, which have been configured to work with MapInfo and ESRI. >Use the site hierarchy tool from PlaySafe/StaySafe to aid navigation >Site and asset property information, pulled in via your PlaySafe/StaySafe database, can be viewed, edited and updated

© 2008 Public Sector Software Stock Management Module >Keep an accurate record of all stock held >Manage all goods in and out >Update stock records with new products (stock takes) >Record unit price of all stock >Transfer the cost of labour to tasks >Transfer the cost of materials to tasks >Add invoices from external contractors to tasks

© 2008 Public Sector Software Costs >Annual Licence per Department - £3000 >Includes phone support, upgrades, standards updates, account management including user group meetings, customer newsletter, access to website >Other service areas >Data Entry - POA >Configuration - £850 >Training – packages from £850 >Installation - £850 (including server installation) >PDAs – from £400

© 2008 Public Sector Software Summary > A completely paperless inspections and maintenance management tool. >Enables you to meet the requirements set out by the Freedom of Information Act and the E-government directive. >Provides complete peace of mind in relation to your local authorities requirement to meet their duty of care for council owned assets.