Office IT equipment Module 3 - Purchasing recommendations European Commission GPP Training Toolkit

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 2 Scope Office IT equipment covers three sets of products: –Computers - covering both PCs and notebooks –Monitors –Imaging equipment - covering copiers, printers, scanners, faxes, and MFDs

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 3 Accompanying information The following documents may also be referred to: –Product Sheet on Office IT equipment, containing a slightly expanded version of the information in these slidesProduct Sheet –Background Product Report on Office IT equipment, providing more detailed background information on how these purchasing recommendations have been developedBackground Product Report For the full GPP Training Toolkit please visit:

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 4 Key environmental impacts

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 5 Purchasing criteria For PCs, notebooks and monitors: The Core GPP criteria focus on: –Energy consumption specifications (based on ENERGY STAR requirements), and some simple, easy to understand (and verify) criteria addressing the lifetime of products. These lifetime criteria have been selected so that the European Ecolabel, Blue Angel and Nordic Swan may all demonstrate compliance. The Comprehensive GPP criteria focus additionally on: –Noise emissions, the use of mercury in LCD monitor backlighting, the disassembly of equipment and the use of flame retardants with certain risk-phrases (carcinogenic, mutagenic or harmful to reproduction) in plastic parts.

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 6 Purchasing criteria For imaging equipment: The Core GPP criteria focus on: –The requirement of a duplexing function (where the device has a printing function), energy consumption, and the availability of spare parts. The duplexing criteria are taken from the Nordic Swan and Blue Angel ecolabels. Energy consumption is based on either the ENERGY STAR or the Blue Angel requirements. The Comprehensive GPP criteria focus additionally on: –Noise emissions, the disassembly of equipment, and the use of flame retardants with certain risk-phrases (carcinogenic, mutagenic or harmful to reproduction) in plastic parts. These additional criteria have been designed so that both the Nordic Swan and Blue Angel may be used to prove compliance.

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 7 PCs, notebooks and monitors - Core GPP criteria PCs, notebooks and monitors - Core GPP Criteria - Note: For implementation notes see the notes page

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 8 Purchase of energy efficient [PCs/notebooks/monitors]. Subject matter All products must meet the latest ENERGY STAR standards for energy performance, available at Verification: All products carrying the ENERGY STAR label will be deemed to comply. Any other appropriate means of proof, such as a technical dossier of the manufacturer or a test report from a recognised body demonstrating that the criteria are met will also be accepted. Specifications PCs, notebooks and monitors - Core GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 9 PCs must be designed so that: –The memory is readily accessible and can be changed. –The hard disk and, if available, the CD drive and/or DVD drive, can be changed. Verification: All products carrying the European Ecolabel, Nordic Swan or Blue Angel labels will be deemed to comply. Other appropriate means of proof will also be accepted. Notebooks must be designed so that the memory is easily accessible and can be changed. Verification: All products carrying the European Ecolabel, Nordic Swan or Blue Angel labels will be deemed to comply. Other appropriate means of proof will also be accepted. Specifications (cont.) PCs, notebooks and monitors - Core GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 10 Specifications (cont.) For notebooks the availability of compatible batteries and power supplies and of the keyboard and its parts shall be guaranteed for at least 3 years from the time that production ceases. Verification: All products carrying the European Ecolabel, Nordic Swan or Blue Angel labels will be deemed to comply. Alternatively the bidder must provide a written guarantee that this criterion will be met. PCs, notebooks and monitors - Core GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 11 PCs, notebooks and monitors - Comprehensive GPP Criteria - Note: For implementation notes see the notes page PCs, notebooks and monitors - Comprehensive GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 12 Purchase of [PCs/notebooks/monitors] with low environmental impacts throughout the lifecycle. Subject matter All products must meet the latest ENERGY STAR standards for energy performance, available at Verification: All products carrying the ENERGY STAR label will be deemed to comply. Any other appropriate means of proof, such as a technical dossier of the manufacturer or a test report from a recognised body demonstrating that the criteria are met will also be accepted. Specifications PCs, notebooks and monitors - Comprehensive GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 13 PCs must be designed so that: –The memory is readily accessible and can be changed. –The hard disk, and if available the CD drive and/or DVD drive, can be changed. Verification: All products carrying the European Ecolabel, Nordic Swan or Blue Angel labels will be deemed to comply. Other appropriate means of proof will also be accepted. Notebooks must be designed so that the memory is easily accessible and can be changed. Verification: All products carrying the European Ecolabel, Nordic Swan or Blue Angel labels will be deemed to comply. Other appropriate means of proof will also be accepted. Specifications (cont.) PCs, notebooks and monitors - Comprehensive GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 14 For notebooks the availability of compatible batteries and power supplies and of the keyboard and its parts shall be guaranteed for at least 3 years from the time that production ceases. Verification: All products carrying the European Ecolabel, Nordic Swan or Blue Angel labels will be deemed to comply. Alternatively the bidder must provide a written guarantee that this criterion will be met. The background lighting of LCD monitors shall not contain more than 3.5 mg of mercury on average per lamp. Verification: All products carrying the European Ecolabel, Nordic Swan or Blue Angel labels will be deemed to comply. Other appropriate means of proof will also be accepted. Specifications (cont.) PCs, notebooks and monitors - Comprehensive GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 15 The Declared A-weighted Sound Power Level (re 1 pW) of PCs or notebooks, according to paragraph of ISO 9296, measured in accordance with ISO 7779, shall not exceed: For PCs: –4.0 B(A) in the idle operating mode (equivalent to 40 dB(A)). –4.5 B(A) when accessing a hard-disk drive (equivalent to 45 dB(A)). Verification: All products carrying the European Ecolabel, Nordic Swan, Blue Angel or TCO 05 labels will be deemed to comply. Other appropriate means of proof will also be accepted. PCs, notebooks and monitors - Comprehensive GPP criteria Specifications (cont.)

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 16 For notebooks: –3.5 B(A) in the idle operating mode (equivalent to 35 dB(A)). –4.0 B(A) when accessing a hard-disk drive (equivalent to 40 dB(A)). Verification: All products carrying the European Ecolabel, Nordic Swan or TCO 05 labels will be deemed to comply. Other appropriate means of proof will also be accepted. PCs, notebooks and monitors - Comprehensive GPP criteria Specifications (cont.)

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 17 Additional points will be awarded for: Easy of disassembly: –One qualified person alone shall be able to dismantle it. –Connections are easy to find, accessible with commonly available tools, and as standardised as possible. –Plastic parts heavier than 25g shall have a permanent marking identifying the material, in conformity with ISO 11469: Excluded from this criterion are extruded plastic materials and the light-guide of flat panel displays. –Plastic parts shall be of one polymer or compatible polymers, except for the cover, which shall consist of no more than two types of polymer, which are separable. Verification: All products carrying the European Ecolabel, Nordic Swan or Blue Angel labels will be deemed to comply. Alternatively the bidder must provide a written guarantee that this criterion will be met. Award criteria PCs, notebooks and monitors - Comprehensive GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 18 Substances in plastic parts hazardous to health: Plastic parts heavier than 25g do not contain flame retardant substances or preparations that are assigned any of the following risk phrases as defined in Council Directive 67/548/EEC: –R45 (may cause cancer). –R46 (may cause heritable genetic damage). –R60 (may impair fertility). –R61 (may cause harm to the unborn child). Verification: All products carrying the European Ecolabel, Nordic Swan, Blue Angel or TCO 05 labels will be deemed to comply. Other appropriate means of proof will also be accepted. PCs, notebooks and monitors - Comprehensive GPP criteria Award criteria (cont.)

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 19 Imaging equipment - Core GPP criteria Imaging equipment - Core GPP Criteria -

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 20 Appliances [with a printing function] with a maximum operating speed of more than 45 sheets per minute for A4 size paper must be equipped with automatic double-sided copying (a duplex-unit). All other devices with a lower maximum operating speed must at least offer a manual option (copiers) or an extra software-based option (printers, multifunction devices) for double-sided printing on A4 size paper. Purchase of energy efficient [printers, copiers, MFDs, scanners]. Subject matter Specifications Imaging equipment - Core GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 21 All products must meet either the latest ENERGY STAR (available at energystar.org), or the latest Blue Angel (available at standards for energy performance. energystar.orgwww.blauer-engel.de Verification: All products carrying the ENERGY STAR, Blue Angel, or Nordic Swan labels will be deemed to comply. Any other appropriate means of proof, such as a technical dossier of the manufacturer or a test report from a recognised body demonstrating that the criteria are met will also be accepted. The bidder must guarantee the availability of spare parts for at least 3 years from the time that production ceases. Verification: All products carrying the Nordic Swan or Blue Angel labels will be deemed to comply. Alternatively the bidder must provide a written guarantee that this criterion will be met. Specifications (cont.) Imaging equipment - Core GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 22 Imaging equipment - Comprehensive GPP Criteria - Imaging equipment - Comprehensive GPP criteria Note: For implementation notes see the notes page

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 23 Appliances [with a printing function] with a maximum operating speed of more than 45 sheets per minute for A4 size paper must be equipped with automatic double-sided copying (a duplex-unit). All other devices with a lower maximum operating speed must at least offer a manual option (copiers) or an extra software-based option (printers, multifunction devices) for double-sided printing on A4 size paper. Purchase of [printers, copiers, MFDs, scanners] with low environmental impacts throughout the lifecycle. Subject matter Specifications Imaging equipment - Comprehensive GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 24 All products must meet either the latest ENERGY STAR (available at energystar.org), or the latest Blue Angel (available at standards for energy performance. energystar.orgwww.blauer-engel.de Verification: All products carrying the ENERGY STAR, Blue Angel, or Nordic Swan labels will be deemed to comply. Any other appropriate means of proof, such as a technical dossier of the manufacturer or a test report from a recognised body demonstrating that the criteria are met will also be accepted. The bidder must guarantee the availability of spare parts for at least 3 years from the time that production ceases. Verification: All products carrying the Nordic Swan or Blue Angel labels will be deemed to comply. Alternatively the bidder must provide a written guarantee that this criterion will be met. Specifications (cont.) Imaging equipment - Comprehensive GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 25 For devices with a printing function the Declared A-weighted Sound Level (L WAd ) according to ISO 9296, measured in accordance with ISO 7779, shall not exceed the limits set by the following formula: –L WAd : x CPM (B) Where CPM = Copies per minute. The devices shall additionally not exceed 7.5 (B) L WAd except for devices with a CPM >71. Verification: All products carrying the Nordic Swan or Blue Angel labels will be deemed to comply. Other appropriate means of proof will also be accepted. Imaging equipment - Comprehensive GPP criteria Specifications (cont.)

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 26 Additional points will be awarded for: Easy of disassembly: –Plastic parts heavier than 25g shall have a permanent marking identifying the material, in conformity with ISO 11469: –Plastic parts shall be of one polymer or compatible polymers, except for casings. Verification: All products carrying the Nordic Swan or Blue Angel labels will be deemed to comply. Alternatively the bidder must provide a written guarantee that this criterion will be met. Award criteria Imaging equipment - Comprehensive GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 27 Substances in plastic parts hazardous to health: Plastic parts heavier than 25g do not contain flame retardant substances or preparations that are assigned any of the following risk phrases as defined in Council Directive 67/548/EEC: –R45 (may cause cancer). –R46 (may cause heritable genetic damage). –R60 (may impair fertility). –R61 (may cause harm to the unborn child). Verification: All products carrying the Nordic Swan or Blue Angel labels will be deemed to comply. Other appropriate means of proof will also be accepted. Award criteria (cont.) Imaging equipment - Comprehensive GPP criteria

European Commission GPP Training Toolkit Module 3: Purchasing recommendations for office IT equipment 28 Further information For the full GPP Training Toolkit please visit: Toolkit developed for the European Commission by ICLEI - Local Governments for Sustainability, 2008 Owner, Editor: European Commission, DG Environment-G2, B-1049, Bruxelles Disclaimer: The European Commission accepts no responsibility or liability whatsoever with regard to the information presented in this document Pictures courtesy of Peter Defranceschi (slide 1), Aure Adell (s. 11) and StockXchng: Stefanie L. (s. 2), Mark Altamero (s. 7), Davide Guglielmo (s. 19), Marcin Barlowski (s. 22)