Emergency Management Task Force (EMTF) Overview Dr. Sandra Flake Provost, University of West Florida Chair, EMTF Board of Governors State University System of Florida June 22, 2006

Task Force Charge & Activities Hurricanes Other Emergencies  Pandemic  Acts of Terrorism  Natural Disasters  Technological Disaster/Failures Board of Governors, State University System of Florida

Task Force Membership Ms. Betsy Bowers Associate VP Internal Auditing & Management Consulting – UWF Mr. Larry Conrad Associate VP of Technology Integration &Chief Information Officer – FSU Mr. Tom Donaudy Associate VP & University Architect – FAU Mr. Bob Donley Chief of Operations – BOG Board of Governors, State University System of Florida Mr. Bill Edmonds Director of Communications – BOG Dr. Deborah Ford Vice President Student Affairs – UWF Dr. Kenneth A. Jessell Vice President for Financial Affairs – FAU Mr. Bill King Chief, FIU Public Safety – FIU Mr. Richard Paradise Director, Physical Plant – UCF Dr. Sandra Flake Task Force Chair Provost, Academic Affairs - UWF Ms. Jennifer Mwaisela, CBCP Task Force Vice Chair Assistant VP, Emergency Management - FIU

SUS State of Preparedness Emergency Operations Plans Continuity of Operations Plans National Incident Management System (NIMS) Compliance Board of Governors, State University System of Florida

Recommendations Under Consideration Procurement Agreements Across the SUS Full Time Emergency Management Position Per Institution Off-site Information Technology Management Property Self-Insurance Program Evaluation An Emergency Management Trust Fund Board of Governors, State University System of Florida

Procurement Agreements Across the SUS Master contracts for post-storm activities will ensure best price (avoid price gouging) and service, i.e., debris removal, roofing, drywall, hazard mitigation and after storm assessment. Board of Governors, State University System of Florida

Full-time Emergency Management Position A fulltime position at each university dedicated to emergency management is needed due to:  the increased demand to anticipate and respond to emergencies;  to better ensure the safety and welfare of the university community and its facilities; and;  additional requirements at federal, state and local levels to better coordinate responses to emergencies. Board of Governors, State University System of Florida

Off-site Information Technology Management The backup of critical operational data will be housed at designated locations beyond the regional location of the universities. Board of Governors, State University System of Florida

A SUS Emergency Preparedness Toolkit The toolkit can consist of:  Examples of needed post-emergency documentation  Examples of mutual agreements for cooperative activity such as debris removal  Checklists for needed activity  Listing of emergency points of contacts Board of Governors, State University System of Florida

Property Self-Insurance Program Evaluation 2004 & 2005 Hurricane Season Weeks until Payment Total Impact $47.2 million $4.9 Million Appropriation to UWF not shown One year

Florida Department of Risk Management (Self Insurance) Timeline Board of Governors, State University System of Florida

2004 & 2005 Hurricane Season Financial Impact - $47.2 Million Board of Governors, State University System of Florida $28.2 Million $3.2 Million $10.8 Million $4.9 Million

Emergency Management Trust Fund Allowing universities to access funds immediately and get damaged facilities up and running. Universities will return funds upon receipt of insurance funds, including Federal Emergency Management Agency (FEMA) disbursements. Board of Governors, State University System of Florida