Inaugural Meeting of the Planning Council for a Geneva Study and Research Abroad Program 5 February 2009, 10:00 EST

Introductions Robert Megginson Myron Campbell Homer Neal Steven Goldfarb Robert Samors Council Members Present

Summary of Developments since Washington, DC Meeting of 1 June 2009 Funding and budget issues Meeting with CERN Director General Discussions with PWC officials Meeting with representatives of UM Flint-Geneva program Discussion with Boston University colleagues (Myron Campbell) (Homer Neal) (Bob Megginson) (Steve Goldfarb)

Boston University Geneva Program (S. Goldfarb) BU Office of International Programs – Contributes Organization, Resources, Selects Students – Half of all Juniors at BU participate in Study Abroad programs Geneva Physics Program: Studies & Research – QM I and EM II Courses Offered by University of Geneva – ROOT and C++ Courses Offered at CERN or on Campus – Projects Solicited Through BU Programs on LHC – Around 5-6 Students 14/28 expressed interest Half could not participate because of required electives A few more could not for financial reasons (work/study) Further Discussions – Meeting planned in coming week with Larry Sulak

Proposed Strategy for Initiative (H. Neal) Launch Study – Identify all parameters requiring attention for a long range strategic solution; spell out topics requiring further analysis, make initial cost estimates, identify consortia, lay out roadmap Plan Pilot Program – starting in Fall 2010; Council should determine scope and implementation plans. Experience with Pilot should inform plans for larger program

Student Needs: Elements of the Master Planning Document (S. Goldfarb) Introduction Description of the Need Student Recruitment – Profile & Qualifications – Diversity Physical Structure – Housing, Food – Study & Seminar Rooms – Staffing Plans – Security and Emergency Provisions Study Program – Class Requirements – Physics Lectures, Labs – Electives – Additional Possibilities at CERN Research Program – Mentor/Project Solicitation – Follow-up & Evaluation – Documentation Communication – Linkage to Research Groups – Linkage to U.S. Classes – Networking & Collaborative Tools Add-Ons – Language Training – Cultural Enrichment Financial Concerns – Work/Study Students – Scholarship Students – Cost of Living

Local Course Options and Credit Repatriation Agreements (Robert Megginson) Cooperation agreement with local universities Cooperative agreement guidelines developed using existing consortia—U-M Flint examples and others Panel to approve selected courses Local in-house instruction by CERN-based physicists

Budgetary Arrangements—A Model (Robert Megginson) University contributions Student contributions Agency contributions Private contributions

Communication with Partners (H. Neal) CERN Research groups USLHC Agencies DPF USATLAS USCMS U Geneve

Congressional Activity (Myron Campbell)

Evaluation and Auditing Cognizant university consortium Auditing Company

Assignments Build interim consortium Complete budget/staffing plan (long-range plus Pilot) Write long-range planning document Write Pilot proposal Identify ~ 3 long-term Geneva sites Identify space and budget for ~ 10 Pilot students for Fall 2010 Monitor Simon and related bills Explore WHO and UN opportunities Sustain contacts with agencies and foundations Keep community informed of status of effort

AOB and Summary …….