SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Overview Impact Guidelines Timeline SHPE Jr. Chapter Charter Application SHPE Jr. Chapter Report

Impact Through funding received from the Naval Sea Systems Command (NAVSEA), the SHPE Foundation is extending 50 SHPE university and professional chapters an award to start a SHPE Jr. Chapter in a local high school. Your SHPE chapter will be making an impact on young Hispanic students by introducing them to STEM and setting them up for an exciting STEM education and career. Your chapter will be directly contributing to the success of SHPE’s Strategic Goal 1: Economic & Technological Position.

Guidelines

The award provides $ to support the new SHPE Jr. Chapter in targeted states in Regions 1, 3, 4, 5 and 6. This funding can be used for food, activities, or other approved items to facilitate the Jr. Chapter. In order to qualify for funding the target high school cannot already have a SHPE Jr. Chapter in place. The SHPE Foundation will provide the sponsoring university or professional SHPE Chapter with monthly activities for the SHPE Jr. Chapter meetings and additional support as needed.

Additionally, the NAVSEA funding will support a SHPE Jr. Chapter Advisor, who is a teacher at the high school. The SHPE Jr. Chapter Advisor will receive a $300 stipend for serving as an advisor during the first year of implementation of the SHPE Jr. Chapter. Name Phone Number Address Mailing Address Guidelines

Timeline

Nov 9, 2012: Jr. Chapter Proposal Due* (availability will remain open until all 50 chapters have been confirmed) Nov 23, 2012: First Disbursement of Award ($102.50) Sent to SHPE Chapter Nov 23, 2012: SHPE Jr. Chapter Advisor (teacher at high school) Confirmed* Nov 30, 2012: Stipends Sent to SHPE Jr. Chapter Advisors Present to May 2013: SHPE Jr. Chapter Meetings Conducted** * indicates to be submitted by SHPE university or professional chapter. ** indicates to be submitted by SHPE university or professional chapter and SHPE Jr. Chapter advisor.

Jan 11, 2013: SHPE Jr. Chapter Charter Application Due** Jan 23, 2013: SHPE Jr. Chapter Final Report Due** Jan 30, 2013: Second Disbursement of Award ($102.50) Sent to SHPE Chapter Feb 6, 2013: Total Receipt of Funds Due (letter from SHPE Chapters confirming receipt of $205)** * indicates to be submitted by SHPE university or professional chapter. ** indicates to be submitted by SHPE university or professional chapter and SHPE Jr. Chapter advisor. Timeline

SHPE Jr. Chapter Charter Application

Why the Charter is Important By completing the charter the SHPE Foundation will recognize the high school as an official affiliation of SHPE

Jr. Chapter Charter Application Basic information will be required High School Name & Address Your chapter information and the SHPE representative from your chapter for the high school High school advisor’s contact information

The SHPE Jr. Chapter board must be determined prior to submission of the SHPE Jr. Chapter Charter application 4 students with a 3.0 or above GPA President Vice-President Secretary Treasurer Jr. Chapter Charter Application

Student Demographic Form Demographic information form will be required for each member Age, grade, family information, classes taken, GPA…

Membership Application Form A membership application form must be submitted for each member Must be signed by the parent/guardian if student is a minor

Liability Release / Photographic Consent Liability release and photographic consent form must be completed by student (and parent if student is a minor) Sample letter to parents and guardians is included in the application

Sample Hosting SHPE Chapter Sponsor Letter Letter to be completed by your chapter to the SHPE Foundation stating your support for the high school’s SHPE Jr. Chapter

SHPE Jr. Chapter Charter Application Application Student Forms (10 students minimum) Student Demographic Form Membership Application Form Liability Release / Photographic Consent Host SHPE Chapter Sponsor Letter

SHPE Jr. Chapter Report

Program Information Request for general information Sponsor SHPE Chapter High School Program Start Date

Program Information Project Activity Description What did your chapters do? Keep a log to track attendance and activities completed

Program Information

Workshops will be available online Graduates Ready for Tasking Financial Aid

Program Information List collaborators List any volunteers who have contributed to the chapter Include photos!

Budget Include a list of expenses Food Trips Materials Insight into average cost of sponsoring a SHPE Jr. Chapter

Jr. Chapter Highlights