CICS Executive Board Meeting June 11, University Research Court, Suite 4102 University of Maryland College Park, MD A G E N D A 10:00AM – 4:00PM Welcome and Introductions – Bernstein, Arkin Welcome and Introductions – Bernstein, Arkin Approval of Minutes from Previous Meeting Approval of Minutes from Previous Meeting Status Update Status Update Outstanding Issues - all Outstanding Issues - all Discussion - all Discussion - all Executive Session (if needed) Executive Session (if needed) Board Advice to the Directors Board Advice to the Directors Next Meeting Next Meeting

Status Update a.Memorandum of Agreement – Powell b.Project funding and implementation – Arkin, Brown c.Reporting – Arkin d.Cooperative Agreement(s) – Brown, Arkin, Hausman e.Adding partners to the CICS Consortium – Arkin, Brown f.Foster engagement between CICS Consortium and NOAA: CICS Science Meeting – Arkin, Brown g.Council of Fellows – Arkin h.Communications – Arkin, Brown i.Relationship of CICS to NOAA Climate Service – Halperin and others

Memorandum of Agreement Originally, MOA to be signed by January 2010 Language changed in response to Grants Online submission so that work on MOA must begin (not be completed) by Jan 2010 – Dec 2009 Initial draft by Chris Brown (STAR/CORP/SCSB) with input from Arkin and Brown – September 2009 Following internal NOAA discussions and CICS EB meeting, it was decided to have MOA signed only by UMCP and NOAA ( from Al Powell, Feb 2010) From Ingrid Guch on April 22: Upon Al's OK the MOA will be sent to NCDC leadership and the NOAA CI Subcommittee for approval to move to the next steps (a final review by the VP of Research at University of Maryland or equivalent; a final review by the CICS Executive Board; approval by NOAA lawyers and University of Maryland lawyers; approval by NESDIS AA; approval by NEP/NEC; Signature by NOAA and University of Maryland leadership).

Project funding and implementation FY 2009 submissions – 21 (26 tasks) for $4,389,540 FY 2009 submissions – 21 (26 tasks) for $4,389,540 Some of this was included in the old award Some of this was included in the old award FY 2010 submissions – 56 (71 tasks) for $14,070,288 FY 2010 submissions – 56 (71 tasks) for $14,070,288 NCSU – 8 submissions for $7,562,057 NCSU – 8 submissions for $7,562,057 A number of imbedded subcontracts A number of imbedded subcontracts CCNY – 12 tasks for $484,100 CCNY – 12 tasks for $484,100 Princeton/UC Irvine submitted to “end of year” opportunity Princeton/UC Irvine submitted to “end of year” opportunity Time “cost” of UMCP/STAR steps appears to be order 4 weeks; administrative burden on UMCP is not a problem Time “cost” of UMCP/STAR steps appears to be order 4 weeks; administrative burden on UMCP is not a problem

Reporting First annual report covered July 1, 2009 – March 31, 2010 First annual report covered July 1, 2009 – March 31, 2010 Submitted on April 22, 2010 Submitted on April 22, 2010 Available on CICS web site – climateandsatellites.org Available on CICS web site – climateandsatellites.org

Cooperative Agreements Issue: whether CICS requires a second Cooperative Agreement to facilitate awards from NCDC to NC State Issue: whether CICS requires a second Cooperative Agreement to facilitate awards from NCDC to NC State Action: Phil and Otis to prepare a flowchart and 1-page summary. Want to make sure CICS does look like a single unified and coherent Cooperative Institute. Action: Phil and Otis to prepare a flowchart and 1-page summary. Want to make sure CICS does look like a single unified and coherent Cooperative Institute. Processing a single action: Processing a single action: Define requirement (NCDC, CICS-NC) Define requirement (NCDC, CICS-NC) Prepare proposal (CICS-NC) Prepare proposal (CICS-NC) Submit proposal to UMCP (NCSU) Submit proposal to UMCP (NCSU) Submit proposal to NOAA (UMCP) Submit proposal to NOAA (UMCP) NOAA processing: review, accounting info, submit to GMD (STAR, NCDC) NOAA processing: review, accounting info, submit to GMD (STAR, NCDC) Award (GMD) Award (GMD) Accept award/letter of credit, transmit funds to NCSU (UMCP) Accept award/letter of credit, transmit funds to NCSU (UMCP)

Adding partners to the CICS Consortium Issue: whether institutions can be added to the CICS Consortium Issue: whether institutions can be added to the CICS Consortium Consortium not well defined: Consortium not well defined: Home institutions of individuals who agreed to provide letters of commitment for proposal Home institutions of individuals who agreed to provide letters of commitment for proposal NOAA General Counsel appears to have taken the position that Consortium is those institutions (as long non-profit) and no others NOAA General Counsel appears to have taken the position that Consortium is those institutions (as long non-profit) and no others Possible actions: Possible actions: Add no members Add no members Have Arkin/Brown propose a process and submit to EB Have Arkin/Brown propose a process and submit to EB Ask institutions that are members to participate in a process to more fully define the Consortium and related processes Ask institutions that are members to participate in a process to more fully define the Consortium and related processes

Foster engagement among CICS Consortium and NOAA CICS Science Meeting planned for August 4-5, 2010 CICS Science Meeting planned for August 4-5, 2010 Brief presentations of ongoing CICS research from funded projects Brief presentations of ongoing CICS research from funded projects Presentations from NOAA sponsors and potential sponsors explaining the opportunities and the roles for CICS Consortium scientists Presentations from NOAA sponsors and potential sponsors explaining the opportunities and the roles for CICS Consortium scientists Discussion to identify strategies and approaches that will optimize CICS support Discussion to identify strategies and approaches that will optimize CICS support

Council of Fellows NOAA requires CIs to establish a Council NOAA requires CIs to establish a Council Three potential models/roles: Three potential models/roles: Representative body – includes someone from each Consortium member Representative body – includes someone from each Consortium member Advisory – to advise on scientific strategies and related issues Advisory – to advise on scientific strategies and related issues Honorary Honorary May use Science Meeting to hold initial Council meeting May use Science Meeting to hold initial Council meeting Council may be helpful in deciding nature of Consortium – e.g. whether and how to add members Council may be helpful in deciding nature of Consortium – e.g. whether and how to add members

Communications EB: “CICS needs a communication plan” EB: “CICS needs a communication plan” “Action: Need to create a logo for CICS (2 logos? CICS-NC and CICS-MD) - Phil/Otis” “Action: Need to create a logo for CICS (2 logos? CICS-NC and CICS-MD) - Phil/Otis” CICS logo drafted (see above) – still fluid CICS logo drafted (see above) – still fluid CICS-MD and CICS-NC logos somewhat different – see sites CICS-MD and CICS-NC logos somewhat different – see sites “Action: Single website, single logo – Phil/Otis” “Action: Single website, single logo – Phil/Otis” Website for CICS as a whole: climateandsatellites.org – initial version in place Website for CICS as a whole: climateandsatellites.org – initial version in place CICS-MD site based on legacy CICS site with some changes – modernizing in progress with summer intern CICS-MD site based on legacy CICS site with some changes – modernizing in progress with summer intern CICS-NC website created early this year – live as of Feb. 24, 2010 CICS-NC website created early this year – live as of Feb. 24, 2010 Questions: Questions: Can CICS-MD and CICS-NC use separate logos (some heritage especially for MD)? Can CICS-MD and CICS-NC use separate logos (some heritage especially for MD)? How much homogenization is necessary for CICS-MD and CICS-NC sites? How much homogenization is necessary for CICS-MD and CICS-NC sites?

CICS and the NOAA Climate Service CICS proposal stated “ The broad CICS consortium constitutes a first step toward the implementation of the infrastructure required to support a National Climate Service…” CICS proposal stated “ The broad CICS consortium constitutes a first step toward the implementation of the infrastructure required to support a National Climate Service…” NOAA in process of defining Climate Service (and “climate services”) NOAA in process of defining Climate Service (and “climate services”) NCDC will be critical element in NCS NCDC will be critical element in NCS

CICS Executive Board Meeting June 11, University Research Court, Suite 4102 University of Maryland College Park, MD A G E N D A 10:00AM – 4:00PM Welcome and Introductions – Bernstein, Arkin Welcome and Introductions – Bernstein, Arkin Approval of Minutes from Previous Meeting Approval of Minutes from Previous Meeting Status Update Status Update Outstanding Issues - all Outstanding Issues - all Discussion - all Discussion - all Executive Session (if needed) Executive Session (if needed) Board Advice to the Directors Board Advice to the Directors Next Meeting Next Meeting

Board advice from December meeting NOAA acknowledges that this new consortium is the largest Cooperative Institute they have funded; they are nervous about the oversight (prime to sub). NOAA acknowledges that this new consortium is the largest Cooperative Institute they have funded; they are nervous about the oversight (prime to sub). The Executive Board was pleased with Phil Arkin’s overall leadership and, together with Otis Brown the work they have done so far to bring the consortium together. The Executive Board was pleased with Phil Arkin’s overall leadership and, together with Otis Brown the work they have done so far to bring the consortium together. The CICS MOA should show a unified Cooperative Institute, led by Phil Arkin as Executive Director, with two principal components, CICS-MD and CICS-NC, and a broad consortium of contributing scientists from diverse institutions. The CICS MOA should show a unified Cooperative Institute, led by Phil Arkin as Executive Director, with two principal components, CICS-MD and CICS-NC, and a broad consortium of contributing scientists from diverse institutions. The Executive Board should meet again in six months. The next meeting will be hosted at UMD The Executive Board should meet again in six months. The next meeting will be hosted at UMD