GNET TECHNICAL WRITING 3

GNET REPORTS

GNET INTRODUCTION

GNET Introduction You may be told to: Summarize a meeting,

GNET Introduction Discuss choosing a toxic waste clean-up plan for single family houses,

GNET Introduction Explain the cheapest way to provide utilities,

GNET Introduction Explain a pump design that will remove 500 gallons of water per hour from a golf course.

GNET FORMAT FOR FORMAL REPORTS

GNET Format Formal reports include the following elements: Transmittal letter,

GNET Format Title page,

GNET Format Abstract,

GNET Format Purpose of the report,

GNET Format Scope of the report,

GNET Format Body,

GNET Format Glossary, and

GNET Format Appendices, if needed.

GNET LIABILITY

GNET Liability All reports: Carry legal responsibility, and…

GNET Liability Can be used as legal instruments.

GNET Liability You are legally responsible for any costs incurred as a result of your reports.

GNET Liability Revise reports to avoid any misinterpretation.

GNET PROPOSALS

GNET INTRODUCTION

GNET Introduction A proposal is an offer to provide a service or a product in exchange for money. PROPOSAL $$$$$

GNET Introduction Proposals are either: Solicited, or…

GNET Introduction Unsolicited.

GNET Introduction The solicited proposal begins with an organization needing work done in response to a specific problem.

GNET Introduction This description of work to be done is called: a request for a proposal (RFP), or…

GNET Introduction a statement of work (SOW).

GNET Introduction If the soliciting organization describes the needed work and invites interested firms to submit only their qualifications…

GNET Introduction This is a request for qualifications (RFQ).

GNET Introduction Many soliciting organizations require finalists to give an oral version of the proposal.

GNET THE DOCUMENT

GNET Document A proposal describes the: work that will be done,

GNET Document reasons it should be done, and…

GNET Document methods to be used to accomplish the work.

GNET Document Most RFPs require proposals be submitted by a deadline.

GNET Document RFPs often indicate the maximum pages.

GNET Document An editor, principal investigator or proposal writer will compile the final document.

GNET PROPOSAL’S APPEARANCE

GNET Appearance The title page should be tasteful.

GNET Appearance The type should be of high quality.

GNET STYLE & TONE

GNET Style & Tone The style should: be authoritative,

GNET Style & Tone be positive,

GNET Style & Tone suggest the proposer’s competence,

GNET Style & Tone include only facts, and…

GNET Style & Tone stress positive solutions.

GNET LEGAL DOCUMENT

GNET Legal Document Once submitted, the proposal becomes legally binding.

GNET Legal Document The proposing company must do what is described in the proposal: at the cost stated, and…

GNET Legal Document within the time limit stated.

GNET PROPOSAL OUTLINE

GNET Outline Suggested Proposal's outline: Abstract,

GNET Outline Objectives,

GNET Outline Introduction,

GNET Outline Rationale,

GNET Outline Scope,

GNET Outline Review of Literature,

GNET Outline Plan of work,

GNET Outline Conclusion,

GNET Outline Facilities and Equipment,

GNET Outline Personnel,

GNET Outline Management,

GNET Outline Budget,

GNET Outline Legal Responsibility, and…

GNET Outline Appendices.

GNET PROPOSAL STRUCTURE

GNET PROPOSAL ABSTRACT

GNET Abstract The abstract should be a concise version of the proposal.

GNET PROPOSAL OBJECTIVES

GNET Objectives The proposal's objectives are what will be achieved.

GNET PROPOSAL INTRODUCTION

GNET Introduction The introduction explains: what you are proposing, and…

GNET Introduction why you are proposing this idea.

GNET PROPOSAL RATIONALE

GNET Rationale The rationale makes it clear that you have analyzed and defined the needs.

GNET PROPOSAL SCOPE

GNET Scope The scope includes the limits (geography, time, cost, personnel, facilities) for what you are proposing.

GNET PROPOSAL LITERATURE REVIEW

GNET Review The review of literature is a historical review of the problem.

GNET PROPOSAL PLAN OF WORK

GNET Plan of Work Specify what you will do in what order.

GNET Plan of Work Divide your work into specific tasks.

GNET Plan of Work State the time allotted for each task.

GNET Plan of Work Explain the expected results.

GNET Plan of Work Describe the benefits of your proposed solution.

GNET Plan of Work Remember - a flawed work plan will destroy your credibility.

GNET PROPOSAL CONCLUSION

GNET Conclusion The conclusion states the expected results when the project is complete.

GNET PROPOSAL FACILITIES & EQUIPMENT

GNET Facilities State that your company has the facilities and equipment to do the proposed work.

GNET PROPOSAL PERSONNEL

GNET Personnel Focus on the investigator’s: Educational background,

GNET Personnel Previous projects successfully undertaken, and…

GNET Personnel Published research on the topic.

GNET PROPOSAL MANAGEMENT

GNET Management Explain who will be in charge, and that person’s qualifications.

GNET PROPOSAL BUDGET

GNET Budget The budget: is for the length of the proposal period,

GNET Budget explains how much the project will cost, and…

GNET Budget explains how the cost is determined.

GNET PROPOSAL APPENDICES

GNET Appendices Appendices may include resumes of: Principal Investigators,

GNET Appendices Managers, and/ or…

GNET Appendices Researchers.

GNET PROPOSAL LEGALITY

GNET Legality You have a legal obligation to make clear, in the proposal, the limits of your responsibility.

GNET CLASS ASSIGNMENT

GNET Assignment A member of the Engineering Technology Faculty has graciously agreed to present a proposal to this class.

GNET Assignment This will be an oral presentation with a copy of the written proposal.

GNET Assignment Review the information regarding design of proposals previously addressed in class. X X

GNET Assignment Keep detailed notes of the professor’s background.

GNET Assignment You are NOT to evaluate the professor, … but the proposal.

GNET