OFFICE OF THE CHIEF FINANCIAL OFFICER CFO PeopleSoft nVision - Overview Finance Network Chuck Axthelm March 16, 2006
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 2 What is nVision nVision is PeopleSoft reporting tool Excel add-in Extracts cost, lien & effort data from FMS tables Inserts this data into a pre-formatted Excel spreadsheet Most divisions are using nVision to generate standard financial reports
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 3 Advantages Provides timely, accurate data No re-keying of FMS data into Excel Downloads complete quickly Report formats easily edited and can be saved, updated and reused Excel formats and formulas are applied to downloaded data
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 4 Disadvantages Can only access data in FMS Funding and budget data must be manually entered and maintained in Excel report layouts nVision “language” can appear cryptic & hard to interpret User must make and save format/formula changes in the layout not in the output Not recommended for “on the fly” reports
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 5 nVision Reporting 3-Step Process 1. Modify & Save Format 2. Update Report Request 3. Run Report FMS QuerynVision Layout nVision Report RequestReport Output
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 6 nVision Home Page
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 7 nVision Process Components FMS Query: Specifies generic financial data & related dimensions Contain very little restrictive criteria Layout contains: Excel logic: Formats and formulas nVision logic of what data to download and where to insert it Non-FMS data such as budgets and funding Report Request specifies: Name of Report Output Name of the Layout to use “As of” date for financial information
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 8 How it Works nVision criteria added to an Excel spreadsheet transforms it into an nVision report layout Note: Only 1 layout per Workbook Cell A1 typically specifies the source FMS query – applies to entire layout Costs, liens or hours are retrieved at the intersection of row and column criteria
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 9 Getting Started with nVision Must have installed the client version of PS nVision (contact Aurora Pecoraro) All users copy and modify existing nVision layouts Very few create layouts from scratch Dive in and try it Worse thing that can happen is you don’t get the results you want
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 10 Public nVision Layouts & How To Go To: OCFO Website/Financial Policy and Training/Training Materials Note: Save layouts to your desktop
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO nVision Overview Reference Materials
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 12 Decoding nVision Criteria % - designates the start of an nVision command ATT, – designates that a description field to be inserted; column is resized for longest value C – query results column (Resource Amount, Resource Quantity, or Lien Amount) F – what follows in the data source field name N – what follows is a specific tree node Q – what follows is the source query name S – what follows designates a time span; eg year to data, period 1, etc. T – what follows is an FMS tree name V – what follows is the specific value of the source field (multiple values can be listed separated by commas and each preceded with the V prefix)
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 13 Time Span Codes YTD Current fiscal year thru the last hard close PER1, PER2,…PER12 Fiscal accounting period where PER1 represents October ALLYEAR-1 Total of 12 months from prior fiscal year
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 14 Query: nvZW_PC_RU_RC Used for Project One-Line Layout Fields Project ID Project Status B&R Resource Category Fiscal Year Accounting Period Resource Amount & Effort Hours Criteria Analysis Type = ACT
OFFICE OF THE CHIEF FINANCIAL OFFICER CFO 15 Query: UK_BUDGET_MANAGEMENT_COSTS Used for BMR Layout Fields Resource Category* Resource Amount & Effort Hours Criteria Analysis type = ACT * Note: The layout summarizes res cats using the FMS res cat hierarchy