Open Sesame: From Student Success Towards Faculty Research Contributions in Institutional Repositories

Introduction How do we… Engage faculty to have a positive experience with the IR? Build on ETD Experience and Graduate Student Successes Educate about OA & IP Negotiate Campus Politics Implement Campus IR Policies Create Incentives for Faculty

Importance of Grey Literature, ETDs & Open Access Often reveals the latest research findings Offers rich detail often not available in published articles OA, ETD & IR programs provide immediate access

Background and Support Top down support Student programs success History of collaboration Create expectation of IR submission IR is work in progress

WVU 2010 Strategic Plan “A University that understands the nature of permeable boundaries looks simultaneously inward and outward as it considers ways to foster a vital intellectual climate. Permeable boundaries value the influx of new ideas and new people, invite collaboration across disciplines, and extend knowledge and ideas beyond the walls of the institution. Such sharing and exchange of ideas and the people who possess them are important to advance learning and foster innovation.”

WVU Collaboration University Libraries Office of Academic Affairs and Research / Provost Office of Graduate Education Office of Extended Learning Office of Information Technology Office for Institutional Advancement Office of Technology Transfer Honors College ETD / IR Task Force NDLTD Consortium WVU Faculty, Students and Staff

Electronic Institutional Document Repository Theses & Dissertations (eTD Program) Graduate Research Honors Theses (eHT Program) Undergraduate Research Electronic Scholarly Resources Archive (eSRA) Faculty Research, Administrative Reports, Student Programs West Virginia University Institutional Repository - University Libraries -

Electronic Theses and Dissertations (eTD) Required electronic submission since 1998 Over 8 million ETDs served (1.2 million hits average / year) Over 100 countries access WVU research ETDs are accessed 1,000s times more than print documents Over 3,800 documents in the collection (500 / year) 83% of the collection is available without restriction Most popular ETD accessed over 37,000 times Excellent promotional tool for students and departments

Electronic Honor’s Theses (eHT) Undergraduate senior projects, technical reports, capstone experiences Over 900 students in WVU Honors College Required open access e-thesis submission required as of Fall 2005 eHT program will use online submission process to create digital collection Excellent promotional tool for students and departments

Electronic Scholarly Resources Archive (eSRA) Faculty technical reports / white papers, pre-prints, post- prints Conference / Symposium proceedings Departmental Showcase Venue E-Portfolios Administrative Reports Excellent promotional tool for faculty and departments Electronic Scholarly Resources Archive

WVU Institutional Repository

The Future Migration and implementation on commercial based system –Standards compliance –Avoid over-dependency on in-house operation and key personnel

Campus-Wide IR Integration Effective public relations & marketing campaign Promote ETD successes Engage faculty with educational forums Build the momentum Ride the wave

Justification and Goals SCOPE (S cholarly C ommunications O utreach P rogram for E -Documents ) Promote enhanced scholarly communication –Information Literacy / Marketing Strategies Enhance record-keeping & accountability Provide infrastructure for integrated approach to digital collections on campus

Research & Economic Impact Generate & disseminate new knowledge, techniques, scholarly & creative works Promote economic development through technology transfer

Let us promote your academic career! Electronic Scholarly Resources Archive - We’ve made it…

Academia can be a real jungle! Electronic Scholarly Resources Archive - With our help, you can be a…

IR WVU Open Access Journal Memberships –PLOS –BioMed Central Legal Compliance –NIH Mandate Models –Harvard, Berkeley, Humanities OA Press

New IR WVU Hit Counters mapped out to scholar’s collection / document / collection / department / college / institution Citation Tracking Administrative Tracking Tools for Promotion & Tenure Documentation

Education Student Successes with ETDs Open Access Intellectual Property Rights –New Publishing Options and Models

Profiles in ETD WVU Overall STEM Humanities Arts Multimedia Innovation Award Winners

Open Access Creative Writing Sara Pritchard’s “Cabbage Over Wine” open access M.F.A. thesis

Creative Writing & ETDs AWP: Paper or Campus Restricted ETD WVU Case Study –½ filed open access / ½ filed campus access –69% of OA students were more successful in publishing & career endeavors –ETD submission is graduation requirement / ETD is examination document –ETD as cultural history –Policy Recommendation: ETD requirement enforced

ETD Multimedia Innovation Award Winners from WVU 2008: –Aaron Steele – Ph.D. Physics (Particle Interaction) –Ana Torres – M.F.A. Art (Interactive Theater) 2007: Tomasz Kosalka: M.S. Industrial Engineering (Simulation Models) 2006: Tim Broadwater: M.F.A. Art (Video Game Design) 2005: Rachel Gurvitch: Ed.D. Physical Education (Interactive Pedagogy) 2004: Hilary Attfield: Ph.D. English Literature (John Brown / American Civil War Online)

Open Access… “And by the year 2000, I predict that it’s going to arrive. People suddenly are going to understand the meaning of what they need to do. This means they are going to share information freely with one another. People who are now holding information to themselves[…] they’re going to give it all because other people are looking for that information so that something can be developed to heal our world.” - Chief Jake Swamp, Mohawk Nation (from Schein, Anna M., ed. White Pine Spirit of Peace: The WVU Peace Tree, 73)

Self-Acknowledged Archiving of Research = 2 to 5 Times + Increased Scholarly Citations

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Intellectual Property Author rights Copyright law Fair use Alternatives to copyright

Creative Commons defines the spectrum of possibilities between full copyright — all rights reserved — and the public domain — no rights reserved. Our licenses help you keep your copyright while inviting certain uses of your work — a "some rights reserved" copyright.

Institute on Scholarly Communications

Recommendations Survey the Landscape - Work with your system Initial voluntary phase –Information Literacy Campaign on Scholarly Communications –Faculty Champions in Departments Set the expectation of open access IR submissions; work toward eventual required submission policy for P&T Web 2.0 & beyond {semantic Web} Listen to what they want –Each discipline has their own traditions Engage faculty with useful resources

ETD & Institutional Repository Program Resources SPARC NDLTD WVU ETD Program

Spreading the Light…

Presented by John H. Hagen, WVU Libraries ETD 2008 Symposium Robert Gordon University, Aberdeen, Scotland 5 June 2008