Multiple Cases Access Utilities1 Access Database Administration Introduction P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities2 Orange Coast Database Associates Loose association of local University instructors and IT Professionals. Started in 1996 Training Open Enrollment (public classes in San Juan Capistrano using standardized material) On-site (custom classes for groups) Private desk side training for individuals Consulting & Programming (incl. offshore)

Multiple Cases Access Utilities3 ADB201 Access Database Administration Introduction (s) Facilities Course Packet Student Questionnaire Curriculum overview Syllabus List of Useful Books PowerPoint handouts for all sessions Laminated Reference Guide to Access Evaluation form in back Training certificate

Multiple Cases Access Utilities4

Multiple Cases Access Utilities5 MS Access Introductory (100 Level) Curriculum AIN100 AIA101 AMP110 Macros AIN104 Reports & Forms AIN102 Queries AIN100T

Multiple Cases Access Utilities6 ADB201 – Access Database Administration Quick pace for experienced windows users Assumes good prior knowledge of Access Oriented towards those charged with administering the database

Multiple Cases Access Utilities7 2 Sessions Lecture Demo Student “hands-on” - by the end of the class the student will have worked through all the Access Utilities and secured a database Exercises are cumulative – later examples build on objects created earlier Course Format: ADB201 – Access Database Administration

Multiple Cases Access Utilities8 Session 1 ODBC Access Utilities Session 2 Security Course Schedule (3 hour sessions): ADB201 – Access Database Administration

Multiple Cases Access Utilities9 Rocky2 DSN now available Note: the rocky2 DSN is available for all applications that can use ODBC, not just Access

Multiple Cases Access Utilities10 Link Tables (Use created DSN; still in second scenario) We will now go through an abbreviated series of slides showing how the new DSN can used.

Multiple Cases Access Utilities11 Launch Link Tables Dialogue (Use created DSN; still in second scenario)

Multiple Cases Access Utilities12 Select New Rocky2 Data Source

Multiple Cases Access Utilities13 Select Tables

Multiple Cases Access Utilities14 New Bookstore Database with Linked Tables via rocky2 DSN

Multiple Cases Access Utilities15 Launch Link Tables Dialogue (Existing DSN third scenario)

Multiple Cases Access Utilities16 Admissions Database (for Relink example)

Multiple Cases Access Utilities17 Launch Linked Table Manager

Multiple Cases Access Utilities18 Linked Tables & Locations

Multiple Cases Access Utilities19 Select Table to Relink

Multiple Cases Access Utilities20 Locate Database or File (for Text, Excel,Etc.)

Multiple Cases Access Utilities21 Table Relinked Successfully

Multiple Cases Access Utilities22 Access Utilities Database Splitter P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities23 Database Splitter Splits an Access database into two components A new “back end” database with “_be” appended to the original database name. This database has the tables The original database with the tables replaced by table links to the tables in the new back end database

Multiple Cases Access Utilities24 Why Split a Database? Pro Can improve performance Allows front end to be changed or overlaid without disturbing the back end data Con May complicate maintenance, esp. by end- users

Multiple Cases Access Utilities25 Admissions Database

Multiple Cases Access Utilities26 Launch Database Splitter

Multiple Cases Access Utilities27 Start the Split

Multiple Cases Access Utilities28 Create Back End Database

Multiple Cases Access Utilities29 Original Database (Front End)

Multiple Cases Access Utilities30 Linked Table Manager Connections

Multiple Cases Access Utilities31 New Back End Database

Multiple Cases Access Utilities32 Access Utilities Switchboard Manager – Covered in Access Introductory Courses P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities33 Access Utilities Upsizing Wizard P.O. Box 6142 Laguna Niguel, CA

Multiple Cases Access Utilities34 Upsizing an Access Database Upsizes to MS SQL Server only Several approaches Create tables in SQL Server only Create tables in SQL Server and add table links to existing Access database (we will use this approach) Create a “project” file (.adp). Deprecated in Access 2007.

Multiple Cases Access Utilities35 Factory 2000 Database

Multiple Cases Access Utilities36 Launch Upsizing Wizard

Multiple Cases Access Utilities37 Select Database Type

Multiple Cases Access Utilities38 Select Server and Database Name

Multiple Cases Access Utilities39 Select Tables

Multiple Cases Access Utilities40 Select Attributes

Multiple Cases Access Utilities41 Specify Application Approach

Multiple Cases Access Utilities42 Upsize!

Multiple Cases Access Utilities43 Print Upsizing Report

Multiple Cases Access Utilities44 DB Window with Linked Tables

Multiple Cases Access Utilities45 Using Linked Tables Linked tables can be manipulated as if they were regular tables, subject to certain restrictions. Can be used in queries, reports, forms Data can be modified But… table structure cannot be altered via Access

Multiple Cases Access Utilities46 Linked Table Manager Connections

Multiple Cases Access Utilities47 SQL Server Database