Creating a Document with a Title Page, Lists, Tables, and a Watermark Microsoft Word 2013 Chapter 4 Creating a Document with a Title Page, Lists, Tables, and a Watermark

Objectives Border a paragraph Change paragraph indentation Insert and format a SmartArt graphic Apply character effects Insert a section break Insert a Word document in an open document Insert formatted headers and footers Creating a Document with a Title Page, Lists, Tables, and a Watermark

Objectives Sort paragraphs and tables Use the format painter Add picture bullets to a list Create a multilevel list Modify and format Word tables Sum columns in a table Create a watermark Change theme fonts Creating a Document with a Title Page, Lists, Tables, and a Watermark

Project – Sales Proposal Creating a Document with a Title Page, Lists, Tables, and a Watermark

Project – Sales Proposal Creating a Document with a Title Page, Lists, Tables, and a Watermark

Parts of a Proposal Title Page--A title page is a separate cover page that contains, at a minimum, the title of a document Body of the proposal Creating a Document with a Title Page, Lists, Tables, and a Watermark

How to Design an Eye-Catching Title Page Use concise, descriptive text—may include a theme or slogan, no page number on this page Identify appropriate fonts, font sizes, and colors for the text—use fonts that are easy to read; avoid using more than three difference fonts; use larger fonts to add impact; title should be larger than any other text on the title page Use graphics to reinforce the goal—select simple graphics (shapes, pictures, logos) that clearly communicate the fundamental nature of the proposal Use colors that complement text colors—too many graphics and colors can be distracting Creating a Document with a Title Page, Lists, Tables, and a Watermark

Removing a Border To remove an existing border from a paragraph, click the Borders arrow and then click No Border in the Borders gallery If you do not want a border style to carry forward each time the ENTER key is pressed you need to clear the formatting Creating a Document with a Title Page, Lists, Tables, and a Watermark

Bordering a Paragraph Creating a Document with a Title Page, Lists, Tables, and a Watermark

SmartArt Graphics SmartArt graphics are visual representations of information Some examples are List, Process, Cycle, Hierarchy, Relationship, Matrix, Picture, and Pyramid Creating a Document with a Title Page, Lists, Tables, and a Watermark

Adding Text to Shapes in a SmartArt Graphic The placeholder text in a shape indicates where text can be typed in the shape Creating a Document with a Title Page, Lists, Tables, and a Watermark

Modifying Character Spacing and Formatting Characters Using the Font Dialog Box Small caps are letters that look like capital letters but are not as tall as a typical capital letter Creating a Document with a Title Page, Lists, Tables, and a Watermark

Modifying Character Spacing and Formatting Characters Using the Font Dialog Box You may also want extra space between each character so that the text spans the width of the page. To apply the small caps effect and expanded spacing, use the Font dialog box Creating a Document with a Title Page, Lists, Tables, and a Watermark

Saving an Active Document with a New Name To save an active document with a new file name, click FILE on the ribbon to open the Backstage view and then click the Save As tab Creating a Document with a Title Page, Lists, Tables, and a Watermark

Section Breaks All Word documents have at least one section A Word document can be divided into any number of sections. You will create a new section if you need to change the top margin, bottom margin, page alignment, paper size, page orientation, page number position, or contents or position of headers, footers, or footnotes in just a portion of the document Creating a Document with a Title Page, Lists, Tables, and a Watermark

Inserting a Next Page Section Break A next page section break instructs Word to begin a new section on a new page in the document Creating a Document with a Title Page, Lists, Tables, and a Watermark

Inserting a Word Document in an Open Document To insert a document into an open Word document, click the Object arrow on the INSERT tab. The location of your insertion point will be the location that the new document gets inserted Creating a Document with a Title Page, Lists, Tables, and a Watermark

Elements to Include in the Body of a Sales Proposal An introduction, body, and conclusion—The introduction should contain the subject, purpose, statement of problem, need, background, or scope. The body may include costs, benefits, supporting documentation, available or required facilities, feasibility, methods, timetable, materials, or equipment. The conclusion summarizes key points or requests an action. Headers and footers—help to identify every page; a page number should be in either the header or the footer Creating a Document with a Title Page, Lists, Tables, and a Watermark

Styles Word has many built-in, or predefined, styles that you can use to format text Creating a Document with a Title Page, Lists, Tables, and a Watermark

Headers and Footers A header is text that prints at the top of every page in the document A footer is text that prints at the bottom of each page There are several built-in preformatted header/footer designs that can be inserted into your document Creating a Document with a Title Page, Lists, Tables, and a Watermark

Headers and Footers A content control is an object that contains sample text or instructions for filling in text and graphics Creating a Document with a Title Page, Lists, Tables, and a Watermark

Inserting a Formatted Header Different from the Previous Header To have a header/footer continue in all sections of the document, leave the Link to Previous button selected on the Header and Footer Design tab If the Link to Previous button is not selected, Word does not copy the typed header/footer into the previous section Creating a Document with a Title Page, Lists, Tables, and a Watermark

Formatting Page Numbers to Start at a Different Number When inserting a page number, by default Word will begin with the number 1 Creating a Document with a Title Page, Lists, Tables, and a Watermark

Using the Format Painter Button The format painter lets you copy the format from one word to other words instead of requiring you to select and format each word one at a time When you click the format painter once Word will copy the format to only one other location If you double click the button, the feature remains active until you turn it off You can tell that the format painter is active because the pointer has a paintbrush attached to it Creating a Document with a Title Page, Lists, Tables, and a Watermark

Using the Format Painter Button Creating a Document with a Title Page, Lists, Tables, and a Watermark

Creating a Multilevel Numbered List A multilevel list is a list that contains several levels of list items, with each lower level displaying a different numeric, alphabetic, or bullet character The first level is displayed at the left edge of the list and subsequent levels are indented To demote a current-level list item to a lower-level list item, press the TAB key Creating a Document with a Title Page, Lists, Tables, and a Watermark

Creating a Multilevel Numbered List Creating a Document with a Title Page, Lists, Tables, and a Watermark

Changing Column Width To change the column width in a table, drag the column’s boundary Creating a Document with a Title Page, Lists, Tables, and a Watermark

Selecting Nonadjacent Items To select nonadjacent text (which are items such as text, cells, or graphics that are not next to each other) in a table, select the first item, hold the CTRL key, and then select subsequent items Creating a Document with a Title Page, Lists, Tables, and a Watermark

Splitting Cells To create two cells from one in a table, use the Split Cells button on the TABLE TOOLS LAYOUT tab Creating a Document with a Title Page, Lists, Tables, and a Watermark

Merging Cells To create a single cell that spans across several rows in a table, use the Merge Cells button on the TABLE TOOLS LAYOUT tab Creating a Document with a Title Page, Lists, Tables, and a Watermark

Displaying Text in a Cell Vertically To display text vertically in a cell, use the Text Direction button on the TABLE TOOLS LAYOUT tab Creating a Document with a Title Page, Lists, Tables, and a Watermark

Summing Columns in a Table Word can calculate the totals of rows and columns. An example of a formula to total a column is =SUM(ABOVE) Creating a Document with a Title Page, Lists, Tables, and a Watermark

Moving a Table To move a table to a new location, click in the table to display the table move handle in the upper-left corner of the table and then drag the table move handle to move the entire table to a new location Creating a Document with a Title Page, Lists, Tables, and a Watermark

Drawing a Table The Draw Table tool is used if you want to draw the boundary, rows, and columns of a table After you click the Draw Table command in the Add a Table gallery, the mouse pointer changes to a pencil Creating a Document with a Title Page, Lists, Tables, and a Watermark

Creating a Watermark A watermark is text or a graphic that is displayed on top of or behind the text in a document To create a watermark, click the Watermark button on the DESIGN tab Creating a Document with a Title Page, Lists, Tables, and a Watermark

Creating a Watermark Creating a Document with a Title Page, Lists, Tables, and a Watermark