Sysoft eRFP Group Decision Support System

eRFP is flexible and productive Every RFP is different Agencies have somewhat different processes Procurement officials are busy professionals

eRFP Elements Configurator Main Engine Report Generator Underlying Database

A typical RFP Many proposals Many evaluators Many criteria

eRFP Configurator eRFP Engine eRFP Evaluator Interface eRFP Report Generator Process Template Library

Advantages Track the progress of each evaluator Ability to easily identify the “best qualified” firm or proposal Realize cost savings by having projects completed on time and within budget Assess the strengths and weaknesses of evaluators Helps identify evaluators who require additional training

Advantages software guides each evaluator through an organized set of on-line forms with pre- defined evaluation criteria and standards Evaluators have access to the relevant sections of the RFP that was issued for the project without having to revert to a paper copy of the RFP. Evaluators can record strengths, weaknesses, deficiencies, and statements regarding their rating of each evaluation criteria.

Advantages More objective evaluation process by having the evaluators complete the evaluation with no knowledge of the scoring formulas, and by asking for comments in relation to each rating they assign

Advantages When all of the evaluators assigned to a project have completed their evaluations, rating scores and comments are automatically consolidated into a detailed summary report that is used during a caucus meeting to develop a short list of the best proposals for further consideration

Advantages After each oral presentation is completed, evaluators log back onto the eRFP system to score and provide comments on the oral presentation. At this time the evaluators also complete the Risk Assessment of each of the short-listed proposals

Advantages The final evaluation report combines the scores of the written proposal evaluation, the oral presentation evaluation, and the risk assessment evaluation.

Advantages

Advantages software documents the entire evaluation process, from project set-up and the selection of evaluation criteria, to the final award recommendation. software captures all notes generated during the evaluation process

Advantages The documentation helps justify the selection of the most qualified firm or proposal, especially when the cost is higher than other proposals

Advantages Reduce the time and cost of proposal evaluations Reduce the subjectiveness of evaluations Provide a complete audit trail Eliminate paper intensive processes Increase evaluator efficiency