General Programme Solidarity & Management of Migration Flows European Return Fund (RF). the European Fund for the Integration of Third Country Nationals (EIF), European Refugee Fund (ERF) Co-financing rate: 75% EU Fund; 25% Beneficiary Funds Sustainable Management of Migration Flows Annexes to the Application Form

Initials on every page Application for Project Proposals

Signed in blue ink and signature must be original NOT scanned Signature of Permanent Secretary in case of Government Entities Application for Project Proposals

Applications must be submitted in Word and Excel formats 5 Spiral-bound copies have to be submitted Soft copy of Project Application

All project activities must be listed here Log Frame of Project Implementation

Must be signed by the Bank Representative Financial Identification Form and Bank Details

Partner organisation is only the one which will be providing a co-financing rate Declaration by Partner Organisation

Detailed Budget Estimate Report

Detailed Budget Estimate Report cont.

The Workshop: Detailed Budget Estimate Report

Example 1 – Staff Costs Assignment of a projects officer to be paid an hourly rate of 10€ for 50hrs Recruitment of a projects manager to be paid a monthly salary of €1500 for 1 year.

Answer for Example 1

Example 2 – Travel Costs 4 Delegates will be coming to Malta on 1 st March and will leave 5 th March having a per diem rate of 205€ The flight of each delegate costs €300

Answer for Example 2

Example 3: Sub- Contracting & Equipment Procurement of a venue for a total cost of €1,000 excl. VAT. Cost includes food items for the value of €500 excl. VAT. Cost also includes the cost of a projector for the value of €100 excl. VAT Procurement of a laptop for the use of the project for a total cost of €800 incl. VAT.

Answer for Example 3

Must be signed Legal Entity Form

Has to be filled in by VAT Department VAT Department Declaration

Applicable only for partners Operational Grant Declaration

A COPY OF THIS MUST BE SUBMITTED Deed of Foundation/Statute/Articles of Association Not required in case of government bodies Required at the application stage in case of: Voluntary Organisations Non Governmental Organisations Private Entities Also applicable for partners

AUDITED ACCOUNTS FOR 2012 MUST BE SUBMITTED Proof of Co-Financing In case these are not available, the organisation should submit: Audited accounts for 2011 Management accounts for 2012 Not required in case of government bodies Required at the application stage in case of: Voluntary Organisations Non Governmental Organisations Private Entities Also applicable for partners who are co-financing project and are not government bodies

JOINT DECLARATION BY: EXECUTIVE/HEAD & TREASURER/FINANCIAL CONTROLLER STATING THAT THEY HAVE SUFFICIENT FUNDS TO COVER THE CO-FINANCING SHARE Proof of Co-Financing Required at the application stage in case of: Voluntary Organisations Non Governmental Organisations Private Entities Also applicable for partners who are co-financing project and are not government bodies

Applicants must submit one of the following: Certificate of Enrolment/Application/Exemption Required at the application stage in case of: Voluntary Organisations Non Governmental Organisations Private Entities Copy of enrolment certificate as a voluntary organisation OR a copy of application and acknowledgement OR Exemption from the relevant authorities Not required in case of government bodies Also applicable for partners

EUROPASS CV OF PROJECT LEADER REQUIRED AT APPLICATION STAGE Europass CV of Project Leader and Organigram CV of legal representative is required in case: Project Leader had not been recruited Project Leader will be appointed at application stage Organigram/Organisation Chart of the Administration Structure of the proposed project required at application stage

Thank you General Programme Solidarity & Management of Migration Flows European Refugee Fund (ERF), European Return Fund (RF) and the European Fund for the Integration of Third Country Nationals (EIF) Co-financing rate: 75% EU Fund; 25% Beneficiary Funds Sustainable Management of Migration Flows European Refugee Fund/ European Return Fund / European Fund for the Integration of Third Country Nationals