Supplemental Educational Services Through Regional Offices of Education Supplemental Educational Services Through Regional Offices of Education

Monroe-Randolph Regional Office of Education | | Welcome!   Personnel   Kelton Davis Assistant Superintendent ROE 45   Dave Prouhet Program Data Management   Jerre Parsons Great Source   Deb Greaney Area 5 LTC Lead Trainer   Some ground rules for your comfort   Take care of yourself   Cell phones on vibrate   One voice in the air at a time   Questions-Please!   Personnel   Kelton Davis Assistant Superintendent ROE 45   Dave Prouhet Program Data Management   Jerre Parsons Great Source   Deb Greaney Area 5 LTC Lead Trainer   Some ground rules for your comfort   Take care of yourself   Cell phones on vibrate   One voice in the air at a time   Questions-Please!

Monroe-Randolph Regional Office of Education | | Objectives   Provide program overview   Costs/funding   Responsibilities   Familiarize ROE personnel with SES and Maidez presentation/informational materials   Train ROE personnel to:  Promote the program  Recruit and train instructors  Manage & monitor program   Provide program overview   Costs/funding   Responsibilities   Familiarize ROE personnel with SES and Maidez presentation/informational materials   Train ROE personnel to:  Promote the program  Recruit and train instructors  Manage & monitor program

Monroe-Randolph Regional Office of Education | | Training Content   Review of SES   Maidez program   Website   Data entry   Ordering   Reporting   Review of SES   Maidez program   Website   Data entry   Ordering   Reporting   Curriculum   Afterschool Achievers   Reading   Math   PASeries Testing

Monroe-Randolph Regional Office of Education | | Agenda   Day 1   Informational materials   Maidez Program   Overview   Funding   ROE responsibilities   School contact   District contracts   Instructor Recruitment   Maidez website   Sites added   Instructor accounts   Afterschool Achievers curriculum   Day 1   Informational materials   Maidez Program   Overview   Funding   ROE responsibilities   School contact   District contracts   Instructor Recruitment   Maidez website   Sites added   Instructor accounts   Afterschool Achievers curriculum

Monroe-Randolph Regional Office of Education | | Agenda   Day 2   Lead instructor training   Classes created   Maidez website   Classes added   Student enrollment   PASeries testing   Instructor Training   Afterschool Achievers Assessment   Maidez website   Daily data entry   PASeries testing   Reporting   Day 2   Lead instructor training   Classes created   Maidez website   Classes added   Student enrollment   PASeries testing   Instructor Training   Afterschool Achievers Assessment   Maidez website   Daily data entry   PASeries testing   Reporting

Monroe-Randolph Regional Office of Education | | Maidez Center  History  Funding  Philosophy  Research  History  Funding  Philosophy  Research

Monroe-Randolph Regional Office of Education | | ROE Responsibilities  Contact SES schools  SES overview PPT  Forms  SES Provider Fair  Maidez PPT  Forms  Contact SES schools  SES overview PPT  Forms  SES Provider Fair  Maidez PPT  Forms

Monroe-Randolph Regional Office of Education | | ROE- District Contract  Provider will be Maidez Center  Districts will have a contract for each different building  Maidez Center will enter contracts into website  Contract number will be RCDTS code plus 4 digits  Contract description will be school name plus ROE number  ROE may view contracts on website  Districts will be billed monthly based on actual hours of instruction delivered by Maidez Program  Provider will be Maidez Center  Districts will have a contract for each different building  Maidez Center will enter contracts into website  Contract number will be RCDTS code plus 4 digits  Contract description will be school name plus ROE number  ROE may view contracts on website  Districts will be billed monthly based on actual hours of instruction delivered by Maidez Program

Monroe-Randolph Regional Office of Education | | ROE – District Contract  Maidez notification of new district contract  Contract faxed to (618)  Mailed to Regional Office of Education Attn: Maidez Center 107 East Mill St. Waterloo, IL  notification to  Maidez notification of new district contract  Contract faxed to (618)  Mailed to Regional Office of Education Attn: Maidez Center 107 East Mill St. Waterloo, IL  notification to

Monroe-Randolph Regional Office of Education | | ROE Responsibilities  Recruit instructors and get instructor contracts signed  Instructor applications  Job descriptions  Employment screening form  Compensation  Recruit instructors and get instructor contracts signed  Instructor applications  Job descriptions  Employment screening form  Compensation

Monroe-Randolph Regional Office of Education | | Compensation  All Instructors  Paid for the class taught at $5.00 per hour per student based on actual minutes of attendance  Lead Instructor  Paid for additional duties at $.17 per student per hour of instruction delivered in program at school site based on actual minutes of attendance $.17 x [(# students x # possible session hours) – missed session hours]  Example: $.17 x [(30 x 30) – 2.75] = $  The program can only pay for actual minutes of instruction per SES guidelines.  If a student is tardy, leaves early or misses a session and does not make it up, the teacher will not be paid for that time  All Instructors  Paid for the class taught at $5.00 per hour per student based on actual minutes of attendance  Lead Instructor  Paid for additional duties at $.17 per student per hour of instruction delivered in program at school site based on actual minutes of attendance $.17 x [(# students x # possible session hours) – missed session hours]  Example: $.17 x [(30 x 30) – 2.75] = $  The program can only pay for actual minutes of instruction per SES guidelines.  If a student is tardy, leaves early or misses a session and does not make it up, the teacher will not be paid for that time

Monroe-Randolph Regional Office of Education | | ROE Responsibilities  Instructor accounts created  Maidez Website  PASeries  Use information from teacher applications  Instructor accounts created  Maidez Website  PASeries  Use information from teacher applications

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  Step 1: Add a site  Log in  Click on the link Site Information  Step 1: Add a site  Log in  Click on the link Site Information

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  You can view sites already added  Click on Add Site  You can view sites already added  Click on Add Site

Monroe-Randolph Regional Office of Education | | Adding Site Screen  Site name = School Name  Contact name/ info = Lead Instructor  Facility type = School Campus  Operating hours = 8:00 AM – 6:00 PM  Instruction hours = 2:00 PM – 6:00 PM

Monroe-Randolph Regional Office of Education | | Completed Site Screen

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  Step 2: Add user  Click on  Click on User Information  Step 2: Add user  Click on  Click on User Information

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  Use drop down box to select user type  Lead Instructor or Instructor  Use drop down box to select user type  Lead Instructor or Instructor

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  The Site drop down box appears  Select the Site you to which you wish to add a user  The Site drop down box appears  Select the Site you to which you wish to add a user

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  Click Add User

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  Fill in required fields and click Save  Username = first 4 letters of last name and first 2 letters of first name  Debra Greaney username: greade  Password = last 6 digits of SS#  Fill in required fields and click Save  Username = first 4 letters of last name and first 2 letters of first name  Debra Greaney username: greade  Password = last 6 digits of SS#

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  Step 3: Add Staff Information  Click on  Click on Staff Information  Step 3: Add Staff Information  Click on  Click on Staff Information

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  Click Add Staff

Monroe-Randolph Regional Office of Education | | Maidez Instructor Accounts  Fill in all required fields  Scheduled work days and instruction days will be the same and can be copied (District Contract)  Fill in all required fields  Scheduled work days and instruction days will be the same and can be copied (District Contract)

Monroe-Randolph Regional Office of Education | | ROE Responsibilities  Lead Instructor training  Responsibilities  Student grouping  Ordering materials  Maidez website data entry  Adding classes  Enrolling students  PAseries testing prep  PASeries testing management  Lead Instructor training  Responsibilities  Student grouping  Ordering materials  Maidez website data entry  Adding classes  Enrolling students  PAseries testing prep  PASeries testing management

Monroe-Randolph Regional Office of Education | | Lead Instructor  There is one Lead Instructor for each school site  Lead Instructors  Teach a class of students  Completes additional duties  There is one Lead Instructor for each school site  Lead Instructors  Teach a class of students  Completes additional duties

Monroe-Randolph Regional Office of Education | | Lead Instructor Additional Duties  Student grouping  Ordering materials  Maidez website data entry  Adding classes  Enrolling students  PAseries testing prep  PASeries testing management  Student grouping  Ordering materials  Maidez website data entry  Adding classes  Enrolling students  PAseries testing prep  PASeries testing management

Monroe-Randolph Regional Office of Education | | Student Grouping  Students will be placed in classes based on their Afterschool Achievers pre-test scores  Class names will be assigned using the following format: Grade level #- Subject-Instructor last name Example: 5 Reading Smith (If two instructors have same last name, add first name initials as needed)  Students will be placed in classes based on their Afterschool Achievers pre-test scores  Class names will be assigned using the following format: Grade level #- Subject-Instructor last name Example: 5 Reading Smith (If two instructors have same last name, add first name initials as needed)

Monroe-Randolph Regional Office of Education | | Ordering Materials  Lead Instructor places order based on class groupings.  Once the order shipment is received, the Lead Instructor must confirm receipt  Lead Instructor places order based on class groupings.  Once the order shipment is received, the Lead Instructor must confirm receipt

Monroe-Randolph Regional Office of Education | | Maidez Website  Adding classes  Each student enrolled in two classes  AA pre/post test class  Instructional group  Make up sessions are viewed as an additional class  Adding classes  Each student enrolled in two classes  AA pre/post test class  Instructional group  Make up sessions are viewed as an additional class

Monroe-Randolph Regional Office of Education | | Maidez Website  Go to and log in  Username: first 4 digits of last name and first two of first name  Example - Sally Teacher username: teacsa  Password: Last 6 digits of SS#  Go to and log in  Username: first 4 digits of last name and first two of first name  Example - Sally Teacher username: teacsa  Password: Last 6 digits of SS#

Monroe-Randolph Regional Office of Education | | Maidez Website  Click on Classes

Monroe-Randolph Regional Office of Education | | ROE Responsibilities  Instructor training  Responsibilities  AfterSchool Achievers pre-testing/posttesting  PASeries screener and progress testing  Maidez website data entry  AA pre-test scores  Attendance  Daily activity report  Make up sessions  Individual Learning Plans (ILP)  Reports  Parents  School/district  Instructor training  Responsibilities  AfterSchool Achievers pre-testing/posttesting  PASeries screener and progress testing  Maidez website data entry  AA pre-test scores  Attendance  Daily activity report  Make up sessions  Individual Learning Plans (ILP)  Reports  Parents  School/district

Monroe-Randolph Regional Office of Education | | Maidez Website  Data entry  Required timeline for completion  AA pre-test scores  Attendance  Daily activity report  Make up sessions  Data entry  Required timeline for completion  AA pre-test scores  Attendance  Daily activity report  Make up sessions

Monroe-Randolph Regional Office of Education | | Individual Learning Plans (ILP)

Monroe-Randolph Regional Office of Education | | Reports

Curriculum Delivery  Student folders  Student Activity Sheets  Completed activities from Afterschool Achievers curriculum  Copies of ILP forms  Record keeping  Daily Activity Chart  Daily entry on website  Student folders  Student Activity Sheets  Completed activities from Afterschool Achievers curriculum  Copies of ILP forms  Record keeping  Daily Activity Chart  Daily entry on website

Monroe-Randolph Regional Office of Education | | Curriculum Delivery  Session calendar  Session one: Afterschool Achievers Pretest  Students will be in actual grade level groups of 4-6  Session two: PASeries Test tutorial and warm-up activity  Session three:PASeries Screener test  Students will have been grouped by ability level based on AA pre-test scores  Session four: Instruction in Afterschool Achievers curriculum begins  Session calendar  Session one: Afterschool Achievers Pretest  Students will be in actual grade level groups of 4-6  Session two: PASeries Test tutorial and warm-up activity  Session three:PASeries Screener test  Students will have been grouped by ability level based on AA pre-test scores  Session four: Instruction in Afterschool Achievers curriculum begins

Monroe-Randolph Regional Office of Education | | Maidez Center Monroe-Randolph Regional Office of Education Honorable Marc L. Kiehna, Ph.D. 107 East Mill Waterloo IL Director: Kelton Davis Phone: (618) Fax: (618) Web: Monroe-Randolph Regional Office of Education Honorable Marc L. Kiehna, Ph.D. 107 East Mill Waterloo IL Director: Kelton Davis Phone: (618) Fax: (618) Web: