CitiDirect Allocation Guide

Cardholder * Allocation

Click Account Activity

Click Account Activity and select Transaction Summary

Click and Select Reporting Cycle and then click search Click and Select Reporting Cycle and then click search

Transaction Summary Search Results: To view or update the accounting codes (FAMIS account) and object code, click on expand all or click on the “Accounting Detail” icon. The Accounting Detail icon will pull up the accounting detail for just one transaction and the “Expand All” pulls up the detail for all transactions. CitiDirect Allocation Guide

Accounting Detail: After clicking either the expand all or the Accounting Detail icon it will provide the below view. In this view you can edit any of the fields in the Accounting Codes section by clicking on the Edit Accounting Codes. Edit Accounting Codes: Click on this tab to change the Accounting Code, Object Code and Expense Description Edit Accounting Codes: Click on this tab to change the Accounting Code, Object Code and Expense Description CitiDirect Allocation Guide

P Card Requirements: 1. Expense Description, 2. Accounting Code (Account number), 3. Object code Dept/Sub-Dept: Edit Mode Icon CitiDirect Allocation Guide

Travel Site Allocation: All functions related to the CitiDirect travel site operate exactly the same. All searches, transaction summary, advanced transaction maintenance, transaction view, card information view, reports, etc. operate the exact same as the payment card site. Accounting Code and object code are required just as in the payment card site, the only difference in the travel card site is that Traveler Last Name and Traveler First Name are also required along with other fields. CitiDirect Allocation Guide

Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it tries to complete the rest of the account for you. Select the account. CitiDirect Allocation Guide

Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete the rest of the account for you. Select the appropriate object code. CitiDirect Allocation Guide

Transaction Splits: To split a transaction, under the Account Summary transaction search, click on the Split Transaction icon shown below CitiDirect Allocation Guide

Account Code and Object Code: After selecting the appropriate account code and object code click the “Save” button. CitiDirect Allocation Guide

Cardholder * Expense Report

Click Account Activity and select Schedule Report

Select Expense Report

Select Next

Check Include Splits Type a Report Description Click on Next Check Include Splits Type a Report Description Click on Next

Check “Include Splits” Type a Description Select Next Check “Include Splits” Type a Description Select Next Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Click Save

1. Report will go to Scheduled Reports showing in process 2. When done an notification will go to your and the report will go to Completed Reports 3. Click on the completed Expense Report

Select Download

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Level Manager * Allocation

CitiDirect Home Page: Financial: Under the financial tab there are two options for reallocating transactions; Account Summary and Advanced Transaction Maintenance. Using Account Summary the end user can view each transaction and allocate each individual transaction. Financial: Under the financial tab there are two options for reallocating transactions; Account Summary and Advanced Transaction Maintenance. Using Account Summary the end user can view each transaction and allocate each individual transaction. CitiDirect Allocation Guide

Financial Account Summary: After clicking on the Account Summary link under the Financial tab it will bring the end user to the Search Reporting Structure page. There are several search options and are shown below. Search Criteria/Search By: This drop down box is the most efficient way to get to a particular account. Hierarch Tree: This view was shown in more detail in the Navigation Guide. This allows an end user to click their way through the departments and sub departments until getting to the lowest level (which are the accounts or cards in a department/sub department). Hierarch Tree: This view was shown in more detail in the Navigation Guide. This allows an end user to click their way through the departments and sub departments until getting to the lowest level (which are the accounts or cards in a department/sub department). Select a Quick Link: “Recently Viewed” CitiDirect Allocation Guide

Search Criteria/Search By: After selecting the search criteria “Account Name (starts with)”, begin typing the first letters of the account name (requires at least 4 letters). For a card in an individual’s name this will be the first name CitiDirect Allocation Guide

Search Criteria/Search By: After clicking Search the account will appear at the bottom of the screen. If it is the correct account, click on the “Cardholder Name 1” field. This will take the end user to the Transaction Summary search page. CitiDirect Allocation Guide

Select a Quick Link: Use the “Recently Viewed” drop down and select an account recently viewed. CitiDirect Allocation Guide

After selecting the account you will be directed to the Transaction Summary Reporting Cycle: To search by reporting cycle, select the button next to “Reporting Cycle:” Then select the drop down button to select the reporting month. Advance Search: This button can be clicked to search on a particular transaction or transactions by Merchant Name or Transaction Amount. Advance Search: This button can be clicked to search on a particular transaction or transactions by Merchant Name or Transaction Amount. CitiDirect Allocation Guide

Transaction Summary Search: Once selecting Reporting Cycle as the search criteria, then select the appropriate Reporting Cycle month using the drop down. Once the reporting cycle month has been selected, click the search button. CitiDirect Allocation Guide

Accounting Detail: The first field is Expense Description and is a required field. PCard Ex: Lab supplies, copy paper, toner, etc… IBCP Travel Card Ex: Lodging, airfare, fuel, meals, shuttle, taxi, etc… Accounting Detail: The first field is Expense Description and is a required field. PCard Ex: Lab supplies, copy paper, toner, etc… IBCP Travel Card Ex: Lodging, airfare, fuel, meals, shuttle, taxi, etc… Dept/Sub-Dept: Default Accounting Code and Object Code: Edit Mode Icon CitiDirect Allocation Guide

Accounting Code: The accounting code field has an auto-complete feature, so as you begin to type in the account number it tries to complete the rest of the account for you. Select the account. CitiDirect Allocation Guide

Object Code: The object code field has an auto-complete feature, so as you begin to type in the object code it tries to complete the rest of the account for you. Select the appropriate object code. CitiDirect Allocation Guide

Account Code and Object Code: After selecting the appropriate account code and object code click the “Save” button. CitiDirect Allocation Guide

Level Manager * Expense Report

Click Reports and select Schedule Report

Select Expense Report

1. Select Account Tab Type in first name Click on Search 1. Select Account Tab Type in first name Click on Search 2.Name(s) will appear here Select Blue Link 2.Name(s) will appear here Select Blue Link

Select Next

Check Include Splits Type a Report Description Click on Next Check Include Splits Type a Report Description Click on Next

Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 1. Select dates that coincide with Citibank Cycle Cut Off Schedule, this is useful when running a report before the cycle dates have ended *When inputing the “To Date” select the day prior or yesterday’s date, not the current day or it will schedule the report after the day is over Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Option 2. (Preferred) Select Reporting Cycle Use this one when Cycle dates have ended, dates already shown *If you use the Reporting Cycle before the cycle has ended it will schedule your report the following day after the cycle has ended Click Save

1. Report will go to Scheduled Reports showing in process 2. When done an notification will go to your and the report will go to Completed Reports 3. Click on the completed Expense Report

Select Download

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