Case Management and Record Keeping Dallas, TX January 30, 2008 Introduce Rochelle, Denise, audience (front-line staff, supervisors, managers,... Who else?)

AGENDA Part 1 Record Keeping Part 2 Shared Vision for Youth Training Tools Serving the Neediest Youth

Record Keeping What FPO’s look for... What monitors look for... Case Files/ Case Notes 2. Case files should be kept secured. 3. Case files should encompass, at a minimum, youth demographic information including: • residence, address and telephone number • emergency contact person(s) • copies of documents supporting eligibility • assessment results • an updated copy of the youth’s Individual Service Strategy • correspondence • copies of certificates or diplomas • verification of placements (job, training, or education) • documentation of short and long-term goal completion • attendance records as applicable • case notes • other information pertinent to the enrollee.

Shared Vision for Youth http://www.doleta.gov/ryf Strategic vision to serve at-risk youth. Response to the 2003 White House Taskforce Report on Disadvantaged Youth. Report recommended need to increase collaboration among youth-serving federal agencies to better coordinate how their programs serve the neediest youth. The following Resource Materials for the Shared Youth Vision are available at www.doleta.gov/ryf • Shared Youth Vision Overview • Shared Youth Vision PowerPoint Presentation that can be adapted for State, Tribe and local use • Training and Employment Guidance Letter (TEGL) 28-05 • Executive Summary: White House Taskforce Report on Disadvantaged Youth • Federal Funding Matrix • Shared Youth Vision Assessment Tool • Shared Youth Vision Indicators • Workforce Investment Area (WIA) State Planning Guidance Training • Key Federal Partners Contact List • Contact List for Regional and State Representatives

The Youth Vision Federal Collaborative U.S. Department of Labor U.S. Department of Education U.S. Department of Justice U.S. Department of Health and Human Services U.S. Department of Housing and Urban Development U.S. Department of Transportation Social Security Administration Corporation for National and Community Service

Co-enrollment with WIA system YouthBuild participants can be co-enrolled in other types of funded programs including WIA, AmeriCorps, etc. Funding cannot be used for the exact same service, but services could be augmented and coordinated. What organizations/ agencies are people partnering with?

Web-based Training Tools Improving Services and Performance: Toolkit for Effective Front-line Services to Youth: Guide and Training tools http://www.doleta.gov/youth_services/Toolkit-improve.cfm WIA/ One-Stop System For an overview of WIA youth programs and common measures, training tools have been created by Social Policy Research Associates in collaboration with Public/Private Ventures. http://www.spra.com/PEP/youth.shtml Casey Family Programs has easy to use tools to help young people prepare for adulthood. http://www.caseylifeskills.org/index.htm

Improving Services and Performance: Toolkit for Effective Front-line Services to Youth: Guide and Training tools

Improving Services and Performance: Toolkit for Effective Front-line Services to Youth Guide Table of Contents Ch.1 Recruitment, Intake, and Enrollment Ch.2 Assessment and Development of an Individual Services Strategy (ISS) Ch.3 Meeting the Needs of the Labor Market Ch.4 Implementing the Case Plan/ ISS and Monitoring Outcomes Ch.5 Follow-up Ch.6 Documentation Ch.7 Evaluation/ Measuring Outcomes Ch.8 Engaging Employers: Making the Connection Bibliography and Resource List Appendices

Improving Services and Performance: Toolkit for Effective Front-line Services to Youth: Training Tools/ Modules Training Methodology Time Materials PowerPoint Slides Suggested Training Outline Introduction Objectives Module Slides Notes for each slide Additional Resources (handouts)

WIA/ One-Stop System Training Tools Social Policy Research Associates Tutorials: Adults & Dislocated Workers  •Older & Younger Youth  •Wagner-Peyser/ VETS employment services  Webinars•Shared Youth Vision •Performance Enhancement: MI/MO  •Common Measures: WY   Tools •Earnings Calculator

Life Skills Assessments, Customized Learning Plans and other Resources Casey Family Programs Home > Resources Casey Life Skills These free, online tools allow youth to assess and develop their strengths in life skills including money management, work and study habits, self-care, and readiness for seeking a job and housing. Casey Foster Family Assessments These free, online tools allow foster parent applicants to self report on their strengths and training needs in areas of foster child development, caring for challenging children, worker and agency challenges, co-parenting, and more. It’s My Life: An Integrated Practice Framework for Transition Services, and Accompanying Guides outlines practice guidelines and ways to measure outcomes in transition services.. A Roadmap for Learning Endless Dreams Better Together Powerful Families Knowing Who You Are

“Neediest Youth” Useful Web-sites Youth in Foster Care Children of Prisoners Youth Offenders Migrant/Seasonal Farmworker Youth Youth with Disabilities Homeless Youth Drop-outs View handout together

Other Web-based Resources Any favorites from audience?