Welcome to the Minnesota SharePoint User Group October 8 th, 2008 SharePoint 2007 Administration Brian Caauwe Meeting # 48

Agenda Introductions SharePoint Terminology Backup and Recovery Break Disaster Recovery Scenarios Moving SharePoint Content Drawings !!

User Group Goal / Objectives Develop and support a local community focused on Microsoft SharePoint Technologies Educate user group members about SharePoint Technologies Transfer knowledge within the community Communicate best practices Introduce new products / solutions

Introductions – MNSPUG Sponsors Inetium ( Technology consulting company Microsoft Gold Certified Partner Practice area focused on SharePoint New Horizons – Minnesota ( Microsoft Gold Certified Partner Training on many technologies Microsoft (

Website for user group SharePoint resource documents SharePoint resource links RSS Feeds Meeting Schedule Past User Group Presentations

Upcoming Schedule Next Meeting November 12 th 9:00 AM to 11:30 AM Topic: Social Networking Check for updates! Ongoing Schedule 2 nd Wednesday of every month 9:00 to 11:30 am Microsoft’s Bloomington Office

Other Events Minneapolis Office Developer Interest Group (MODIG) Code Access Security Tuesday October 28 th – 3500 American Blvd W, Bloomington, MN More information at: Conferences DevConnections – November 10-13, Las Vegas, NV

Blogs Microsoft SharePoint Team Blog August Cumulative Update for WSS 3.0 & MOSS update-for-office-sharepoint-server-2007-and-windows-sharepoint-services-3-0.aspx update-for-office-sharepoint-server-2007-and-windows-sharepoint-services-3-0.aspx Microsoft SharePoint Designer Team Blog Declarative Workflows and User Context user-context.aspx user-context.aspx Joel Oleson SharePoint Performance Optimization Whitepaper Hits the Nail on the Head

SharePoint Terminology

SharePoint Terminology – Administration SharePoint is a platform that is both wide and deep. Not only do administrators need to know the concepts of SharePoint, but also the surrounding technologies that it utilizes. SharePoint Administrators are more than just site administrators, they are ultimately responsible for the health of the platform, so understanding of core concepts of the platform is necessary. Community Resources Training, Training, Training SharePoint Terminology

Lots of Terms!! – Get everyone on the same page – How do objects relate to each other – Different versions have different terms Architecture Building Blocks – Microsoft.SharePoint.Administration – Microsoft.SharePoint Much Much More – Microsoft.SharePoint.Deployment – Microsoft.SharePoint.Search – Microsoft.SharePoint.Workflow SharePoint Terminology

Farm Site Collections Sites / Webs Lists & Libraries Items SPFarm farm = SPFarm.Local; SPServerCollection servers = farm.Servers; SPWebService service = farm.Services.GetValue (""); SPWebApplicationCollection webApps = service.WebApplications; SPContentDatabaseCollection contentDBs = webApp.ContentDatabases; Microsoft.SharePoint.Administration Microsoft.SharePoint SPSite site = new SPSite(" SPWeb web = site.OpenWeb(); SPListCollection lists = web.Lists; SPListItemCollection items = list.Items; Servers Web Applications Content Databases SPWebApplication webApp = site.WebApplication; SharePoint Terminology

Backup and Recovery

Disaster Recovery – Small Disaster / Catastrophic – Planning / Testing Business Continuity – Service Level Agreements (SLA’s) – High Availability Development / Staging / Production Methods – Central Administration – STSADM – SharePoint Designer – SQL – 3 rd Party Utilities – MS IT Site Delete Capture (Site Recycle Bin) Backup and Recovery

Backup and Recovery – Central Administration What do you get – Single backup / restore operations (NO SCHEDULE) – Entire Farm, Web Application, Content Database, Shared Services Provider (MOSS Only) Where is it – Central Administration > Operations Who can use it – Farm Administrators Where should I backup to – UNC path (i.e. \\server\backup) NOT local path (i.e. E:\backup)\\server\backup What permissions are needed – Farm account and SQL account need write access to backup location – Remember both Security AND Share permissions Backup and Recovery

Backup and Recovery – Central Administration User Interface - Backup Backup and Recovery

Backup and Recovery – Central Administration User Interface - Recovery Backup and Recovery

Backup and Recovery – STSADM What do you get – Backup / restore operations (SCRIPTABLE) – Entire Farm, Web Application, Content Database, Shared Services Provider (MOSS Only) Where is it – SharePoint Server – C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\bin Who can use it – Farm Administrators Where should I backup to – UNC path (i.e. \\server\backup) NOT local path (i.e. E:\backup)\\server\backup What permissions are needed – Farm account and SQL account need write access to backup location Backup and Recovery

Backup and Recovery – STSADM Backup – stsadm -o backup – Site Collection – Catastrophic Restore – stsadm -o restore – Site Collection – Catastrophic Backup and Recovery

Backup and Recovery – STSADM Backup Location – Site Collection – Catastrophic Backup and Recovery

Backup and Recovery – STSADM Scheduled Tasks Backup and Recovery

Backup and Recovery – SharePoint Designer User Interface - Backup Backup and Recovery

Backup and Recovery – SharePoint Designer User Interface - Restore Backup and Recovery

Backup and Recovery – SQL Backups Which databases – Content Databases – Shared Service Provider Databases – Configuration Database Backup Methods – Simple vs. Full Maintenance Plans – Truncate Transaction Logs – Don’t rebuild indexes Compress Backups – New option in SQL 2008 What do I NOT get with SQL backups – SharePoint Features – Manual file modifications – IIS modifications / bindings / certificates Backup and Recovery

Backup and Recovery – 3 rd Party Tools AvePoint – DocAve – Backup and Recovery CommVault – Microsoft – Data Protection Manager – Neverfail – Quest – Recovery Manager –

Backup and Recovery – MS IT Site Delete Capture Site Recycle Bin How does it work – Uses Feature Stapling – Stapled to all out-of-the-box site definitions – When user deletes a site, processes a backup/export before deleted – Stores site in a flat file When installed, NOT activated on existing sites CodePlex – Backup and Recovery

Break 5 – 10 minutes

Disaster Recovery Scenarios

Disaster Recovery Scenarios – Catastrophic All Servers (WFE’s, APP and SQL are gone) Communication is KEY Determine what backups you have Get SQL back online and start restoring databases if you have them Get your box that will run Central Administration installed with the SharePoint bits Get the remaining SharePoint boxes online and install all SharePoint updates to match your backups If you have the configuration database, connect… if not, start recreating your farm Start all services needed Restore content STSADM -o restore (from SharePoint backup) STSADM -o restoressp (from SQL backups) STSADM -o addcontentdb (from SQL backups) Disaster Recovery Scenarios

Disaster Recovery Scenarios – Site Collection Individual site collection was deleted by site administrator Determine what backups you have Restore content database containing site collection into a temporary location (SP) – STSADM -o restore Restore content database containing site collection into a temporary location (SQL) – STSADM -o addcontentdb Backup site collection from temporary location – STSADM -o backup Restore site collection to permanent location – STSADM -o restore Disaster Recovery Scenarios

Disaster Recovery Scenarios – Dev / Stage / Prod Moving content between environments Backup content databases in SQL Restore content database to separate environment in SQL Attach content databases to separate environment in SharePoint – STSADM -o addcontentdb Disaster Recovery Scenarios

Moving SharePoint Content

When – Migrations – Maintenance – Organization modifications Why – Re-parent Lists & Libraries – Remove tie to custom site definitions – Managing Content Databases How – STSADM (Export / Import & MergeContentDBs – SharePoint Designer – Content Deployment Wizard What – Sites & Webs – Lists & Libraries – Items & Files

Moving SharePoint Content – STSADM (Export / Import) What do you get – Webs – Lists & Libraries – Items & Files What do you NOT get – Workflow Associations – Workflow History – Alerts – Recycle Bin – Audit Trail Other issues – Content Type Workflow Associations become broken – Difference in importing list items rather than documents Moving SharePoint Content

Moving SharePoint Content – STSADM (Export / Import) Export Import Moving SharePoint Content

Moving SharePoint Content – STSADM (MergeContentDbs) New Command included in Service Pack 1 Allows administrators to move site collections between content databases Also utilizes stsadm -o enumsites Moving SharePoint Content

Moving SharePoint Content – SharePoint Designer What do you get – Lists & Libraries – Site structure What do you NOT get – Alerts – Audit Trail – List or Library Data – Recycle Bin – Security Permissions – Subwebs – Workflow Associations – Workflow History Moving SharePoint Content

Moving SharePoint Content – SharePoint Designer Export Import Moving SharePoint Content

Moving SharePoint Content – Content Deployment Wizard A tool for SharePoint 2007 which provides the means to deploy the following content: - site collections - webs - lists - folders - list items (including files) Uses the Content Deployment API Must be installed and run on the SharePoint server Version 1.1 released September 22 nd Moving SharePoint Content

Moving SharePoint Content – Content Deployment Wizard Moving SharePoint Content

Demo Moving SharePoint Content

References Back up, Restore, or move a SharePoint site CodePlex – MS IT Site Delete (Site Recycle Bin) CodePlex – SharePoint Content Deployment Wizard SQL Maintenance Plans for SharePoint databases My Blog This slideshow!

Q & A / Drawings

Thanks for coming!