FIRST COURSE Managing Your Files

XP New Perspectives on Microsoft Office 2007: Windows XP Edition2 Objectives Create, name, copy, move, and delete folders Name, copy, move, and delete files Work with compressed files

XP New Perspectives on Microsoft Office 2007: Windows XP Edition3 Files and Folders A file, or document, is a collection of data that has a name and is stored in a computer Organize files by storing them in folders Many places to store folders and files: – Flash drives – USB drives – Compact discs (CDs) – floppy disks – Hard disks

XP New Perspectives on Microsoft Office 2007: Windows XP Edition4 Organizing Files and Folders

XP New Perspectives on Microsoft Office 2007: Windows XP Edition5 Organizing Files and Folders Windows stores important files it needs to turn on the computer in its root directory Folders stored within other folders are called subfolders

XP New Perspectives on Microsoft Office 2007: Windows XP Edition6 Understanding the Need for Organizing Files and Folders

XP New Perspectives on Microsoft Office 2007: Windows XP Edition7 Organizing Files and Folders My Documents folder My Computer shows the drives Do a backup, or duplicate copy, of important files

XP New Perspectives on Microsoft Office 2007: Windows XP Edition8 Organizing Files-Levels

XP New Perspectives on Microsoft Office 2007: Windows XP Edition9 Exploring Files and Folders

XP New Perspectives on Microsoft Office 2007: Windows XP Edition10 Exploring Files and Folders

XP New Perspectives on Microsoft Office 2007: Windows XP Edition11 Using Windows Explorer My Documents folder

XP New Perspectives on Microsoft Office 2007: Windows XP Edition12 Getting to Your Data Files The file path is a notation that indicates a file’s location on your computer F:\FM\Tutorial\Holiday.bmp – F: is the drive name – FM is the top-level folder on drive F – Tutorial is a subfolder in the FM folder – Holiday.bmp is the full filename with the file extension

XP New Perspectives on Microsoft Office 2007: Windows XP Edition13 Working with Folders and Files Naming and Renaming Files – File names contain: Main part of the filename Dot File extension – A file extension identifies file type and indicates program in which file was created Example: resume.doc

XP New Perspectives on Microsoft Office 2007: Windows XP Edition14 Getting to Your Data Files

XP New Perspectives on Microsoft Office 2007: Windows XP Edition15 Working with Folders and Files Creating Folders 1) File 2) New 3) Folder

XP New Perspectives on Microsoft Office 2007: Windows XP Edition16 Working with Folders and Files Moving and Copying Files – Moving a file removes it from its current location and puts it in a new location – Copying places the file in both locations

XP New Perspectives on Microsoft Office 2007: Windows XP Edition17 Working with Folders and Files Deleting Files and Folders – Recycle Bin holds deleted files until you remove them permanently by turning off your computer.

XP New Perspectives on Microsoft Office 2007: Windows XP Edition18 Working with Compressed Files Files stored in a compressed (zipped) folder – take up less disk space – allows you to transfer files more quickly Extracting a file creates an uncompressed copy of the file (unzipped) in a folder you specify, while original file remains in the compressed folder Examples: – WinZip – PKZip