GFWC FLORIDA Reporting 2015

The history is in reporting…….

GFWC Florida needs you….

Reveal your club through Reporting GFWC clubs and clubwomen are the fabric that binds not only the Federation, but the communities in which they live and work. By Living the Volunteer Spirit, GFWC clubwomen transform lives each day, not simply with monetary donations, but with hands-on tangible projects that provide immediate impact. With a grassroots approach that often thinks locally but impacts globally, GFWC, its clubs and members remain committed to serving as a force for global good, as it has done since its formation 125 years ago. With nearly 100,000 members in affiliated clubs in every state, the District of Columbia, and more than a dozen countries, GFWC members work in their own communities to support the arts, preserve natural resources, advance education, promote healthy lifestyles, encourage civic involvement, and work toward world peace and understanding.

What is your clubs goal?

Reporting is hard and confusing…… It changes every year. It is new to us. We don’t know where to start. It is not fun. It is too much work.

Why should clubs report?

The reason we report….. GFWC FLORIDA 8,972 members 152 clubs 1,257,309 Volunteer Hours $1,069,201 In Kind Donations $1,282,997 Financial Donations 11,332 Documented Projects

Just think if every Woman’s Club reported? We received 80 Reports. About 53% of our clubs reported what they did in the potential we have as Volunteers.

Who We Are GFWC Nearly 100,000 members strong, the General Federation of Women's Clubs is united in its dedication to volunteer community service. While diverse in age, interests, and experiences, all clubwomen are united by a desire to create positive change in their communities By The Numbers Total Projects: 99,658 Volunteer Hours: 4,501,491.2 Dollars Donated: $13,880, In-Kind Donations: $10,915,295.90

Where do we begin?

Who needs to help with club reports? Newsletter or Social Media Chairman Reporting Chairman All Club Chairmen, Officers. Including President. Club Treasurer Computer literate persons

Ok we have it all together, now what? Collect all club reporting information

Now that I have this stuff, what next? Under “Women” and “Downloads” Print the LBP and Honor Score Under “Home” “Resources” Print the Remittance Form This is a live document, check for recent information.

Women/Downloads Tab – Will give you LBP – Will give you Honor Score – Will give you where to report – Will give you reporting dates – Will give you reporting guidelines – Will give you stat sheet and blank narrative – Will give you chairmen names and

OK, I got it. What do I do first? 2015 GFWC FLORIDA REMITTANCE FORM  Determine # of members  Determine donation to charities  Utilize your Treasurer

REMITTANCE FORM TO GFWC FLORIDA HQ BY NOVEMBER 1 (YOUR MEMBERSHIP LIST WILL BE SENT BY HQ BY SEPTEMBER 15) TO CLUB TREASURER OR PRESIDENT

Honor Score Calculations This is where you need your reports, check book, facebook, newsletters, s, calendars and notes. Calculations are points. What has your club done? What contributions have you made? What nominations or support have you done? What representation has your club been a part of? Where have you reported?

Honor Score A minimum of 100 points must be earned in the club year to qualify. – What is Paving the Way? – What is Nominated a LEADS candidate? – What is GFWC/GFWC Florida Orientation? – What is Dollars for Delegates? – What are the “funds” for membership, ADM, Officer Travel Fund, Communication Tools?

HONOR SCORE FORM GOES TO: AWARDS CHAIRMAN--GERALDINE WARD GFWC FLORIDA PRESIDENT CAROLE WEAVER GFWC FLORIDA FIRST VICE PRESIDENT SHARON OLIPHANT YOUR DISTRICT DIRECTOR YOUR CLUB PRESIDENT FOR CLUB FILE

LBP or Lois B. Perkins A minimum of 100 points earned to be eligible. The club with the highest points in the 5 Membership Categories will be named club of the year in that category. OVERALL point total among those 5 are is awarded the LBP. GFWC Florida’s most outstanding club!

LBP Tips…….. What is representation at Annual Convention and SRC? What is a Joint Project? What is Federation Day Project? Member or Club assist or donate in Day of Service?

Lois B. Perkins (LBP) FORM GOES TO: AWARDS CHAIRMAN--GERALDINE WARD GFWC FLORIDA PRESIDENT CAROLE WEAVER GFWC FLORIDA FIRST VICE PRESIDENT SHARON OLIPHANT YOUR DISTRICT DIRECTOR YOUR CLUB PRESIDENT FOR CLUB FILE

What are the Community Service Programs? The six (6) Community Service Programs (CSP’s) are: – Arts – Conservation – Education – Home Life – International Outreach – Public Issues

How do I know what Community Service Program to put the project in? Where? Ask?

What are Endorsed Partnerships? GFWC is proud to partner with a number of dynamic and impactful organizations. Together, we work to improve our communities and better our world. Our partners offer unique and customized services, including: materials, speakers, kits, and/or additional information specifically designed for GFWC clubs. GFWC Community Service Programs and Special Projects focus on major issues that affect our communities daily— supporting women’s health, preserving natural resources, promoting literacy and equality, citizen advocacy, and encouraging volunteer service.

What are the GFWC ENDORSED Community Service PARTNERSHIPS? – Arts – Conservation- The Nature Generation (ACTrees for first part of 2015 reporting year.) – Education – HOBY (ESO separate report) – Home Life – Canine Companions*; Easter Seals; March of Dimes; Inside Knowledge; The Heart Truth; St. Jude Research Hospital – International Outreach- Operation Smile, Heifer, Unicef, Shot at Life – Public Issues- Kettering, USO, Sew Much Comfort

What are the ADVANCEMENT areas? IMPORTANT ONE…….  Membership Make a difference………. Recruitment Retention Juniorettes Other – Woman’s History and Resource Center (WHRC)

MEMBERSHIP Seasonal Recruitment SUMMER “Warm Up with New Friends” June, July and August Recruitment Reports due September 1 FALL “Rake in New Friends” September, October and November Recruitment Report due December 1 WINTER “A Flurry of New Friends” December, January and February Recruitment Report due March 1 SPRING “Grow New Friends” March, April and May Recruitment Report due June 1

Domestic Violence Signature Project Hacienda Girls Ranch-Florida Prevent Child Abuse America Pinwheels

Just as Important Other Advancement Areas Leadership Communications and Public Relations Fundraising Legislative and Public Policy

Don’t Forget there are more…. Website Media Newsletters

Points on Award Placement CSP, Membership and Leadership 1 st Place=10 points 2 nd Place=7 points 3 rd Place=5 points Advancement Areas, PP, & Domestic Violence 1st Place =8 Points 2 nd Place=5 points 3 rd Place=3 Points

What Make’s Up a GFWC Report? A report consists of:  At least one (or as many as needed) statistical sheet(s) per area or CSP  A maximum of four (4) additional pages of narrative  Must be typewritten in no smaller than 12 point font  No pictures or graphics allowed

What do those Report Headings Mean? Name of Project Hours Cost to Club Profit

Let’s start with the statistical Form Year ______ CLUB__________________________________ District________#Members______

Create the Project Name.

Project # Name of ProjectMembersHoursCost to Club Goods/$ Contri- buted Profit 1a.The Art of Beading $ 250 b.Arts and Crafts Judging $ 250 c.Napkin Decoupage Demonstration d.Friends of Music a.Holiday Live and Silent Auction $1,500$ 781 b.Taster’s Luncheon Cookbooks $ 128$ 25 3.Club Scrapbook 10 50$ 100$ Workshop for Friends of Music 5 200$ Friends of Music Fund-Raiser $ 655`0 6.District 13’s Arts & Crafts Festival 5 15$ 10$ GFWC FL’s Commemorative Quilt 1 250$ Exhibits at the Museum 8 270$ Partnership with the Lions Club 3 300$ Gift Baskets $ 3000 Totals This Page $ 110$ 3,048$ 806 GFWC CORAL SPRINGS WOMAN ’ S CLUB DISTRICT 13 No. of Members: 43 President Joan Rounds, (954) , (954) YEAR: 2014 CSP/AREA: ARTS

EXCEL Example

Step #2 – what is next? Separate by CSP/Advancement Areas List Projects No one Project can be reported more than once. Exception: Fundraising Programs Communications and Public Relations **President Project is separate report and sent to Home Life.

Statistical Report STATISTICAL REPORT CLARIFICATION CSP statistics are to be reported on the first line that reads Community Service Project. If a CSP has partnerships, please report all statics on the line for that partnership.

What is Cross- Reporting of projects CSPs, Membership or Leadership Fundraising Programs Comm. & PR

A note about president’s project Assistance in dog awareness. Canine Companions. Canine companions for Wounded Warriors Report to Presidents Project, be sure to submit to Home Life.

A note about Junior Special Project St. Jude Research Hospital March of Dimes Ronald McDonald House Give Kids the World One Voice for Children  (these are reported under HOME LIFE)

the Narrative No more than 4 pages per report # of Project on narrative = # of Project on Statistical Form Remember as you write to cover the Who, What, Why, Where and How!

Who – for the Narrative? List the Involvement of Everyone – Members – Family – Other Community Organizations – Press involvement – Remember it is a club project

Project # Name of ProjectMembersHoursCost to Club Goods/$ Contri- buted Profit 1a.The Art of Beading $ 250 b.Arts and Crafts Judging $ 250 c.Napkin Decoupage Demonstration d.Friends of Music a.Holiday Live and Silent Auction $1,500$ 781 b.Taster’s Luncheon Cookbooks $ 128$ 25 3.Club Scrapbook 10 50$ 100$ Workshop for Friends of Music 5 200$ Friends of Music Fund-Raiser $ 655`0 6.District 13’s Arts & Crafts Festival 5 15$ 10$ GFWC FL’s Commemorative Quilt 1 250$ Exhibits at the Museum 8 270$ Partnership with the Lions Club 3 300$ Gift Baskets $ 3000 Totals This Page $ 110$ 3,048$ 806 GFWC CORAL SPRINGS WOMAN ’ S CLUB DISTRICT 13 No. of Members: 43 President Joan Rounds, (954) , (954) YEAR: 2014 CSP/AREA: ARTS

GFWC CORAL SPRINGS WOMAN’S CLUB Membership 43, District ART NARRATIVE 1. ART PROGRAMS: a. The Art of Beading: Members and guests were treated to the expertise of a Coral Springs Craft Guild member, who has her own jewelry beading business. She taught us and we had a hands-on session on beading beautiful jewelry. b. Arts and Crafts Judging: We had our arts and crafts completion with an outside judge. We had eight first place items entered in District 13’s competition. c. Napkin Decoupage Demonstration: Our chairman conducted a hands-on napkin decoupage demonstration. The theme was Easter. d. Friends of Music: The president of the Coral Springs Friends of Music, the local fund-raising group that purchases and donates instruments to middle and senior high schools, spoke at our December meeting, encouraging our members to attend their major fund-raiser. We had a table of 12 for the event. 2. FUND-RAISERS: a. Holiday Live and Silent Auction: We call our annual holiday auction “Make It, Bake It, Sew It, Grow It” to encourage members to be creative by bringing to the auction items that they have made, baked, sewn or grown themselves. Our live auction had 75 items and the silent auction were four pricier gift baskets. We made a good profit, mainly because our members hand-crafted beautiful items and baked awesome cakes, cookies and candies. Our many guests bought, bought and bought! So much fun!! One workshop was held to plan the auction. b. Taster’s Luncheon cookbooks: A member who’s a whiz on the computer, put together o 40-page cookbook of all of the recipes for our annual luncheon, a gift to all attendees, complete with color graphics on every page. This was our ‘thank you for supporting our fund-raiser.” We sold the leftover cookbooks to members and guests who wanted extras for friends and to those who were unable to attend the luncheon. 3. CLUB SCRAPBOOK: Members routinely contribute published articles, photos and other pertinent documents that should be preserved in our club scrapbook to our scrapbook chairman, so that she and her committee can complete it. We entered the hand-crafted scrapbook in the 2014 GFWC Florida Fall Board Meeting competition and received the “Best Cover” award! 4. WORKSHOP FOR FRIENDS OF MUSIC: Every year the Coral Springs Friends of Music invites our club to donate a table-size decorated Christmas tree for their annual fund-raiser silent auction. Our Christmas tree’s theme was “Frozen” and it was absolutely gorgeous!! Members worked hard on hand-crafter decorations. 5. FRIENDS OF MUSIC FUND-RAISER: Members of our club attended the annual fund-raiser for the community organization, Friends of Music. This organization raises money for public schools, so they keep their choruses, bands and orchestras in local middle and high schools. We donated the profit from the tree back to Friends of Music. We are delighted to help this outstanding non-profit organization. 6. DISTRICT 13’s ARTS & CRAFTS FESTIVAL: Our club president served as District 13’s arts chairman, so she and our club’s arts chairman set up the room for the judges, registered the items and set them in place for competition. Our club also was responsible for bringing desserts to the event. We entered six items in six categories and members won two first place ribbons and four second place ribbons. 7. GFWC FLORIDA’S QUILT PARTICIPATION: A very talented member of our club embroidered a square for the GFWC Florida quilt to be unveiled at state convention to commemorate 120 years of our state’s volunteer service. The square has a white background with the words GFWC Coral Springs Woman’s Club at the top and one, gold Floribunda rose in the center, our club flower. 8. EXHIBITS AT THE CORAL SPRINGS MUSEUM: Our members attended two exhibits at the Coral Springs Museum of Arts to see these exhibits: a. Art by Artists Henning Haupt, Craig Carlisle and Sylvia Tarskin b. Everglades National Park Photography by Clyde Butcher, “Preserving Eden” 9. PARTNERSHIP WITH THE LIONS CLUB: We partnered with the Lions Club to make 40 crocheted squares, 12” x 12”, for lap robes for women in a nursing home. 10. MAKING GIFT BASKETS: We assembled 35 beautiful gift baskets for two raffles that were held in Members contribute all of the items.

In the narrative……..  What are those acronyms?  Did you find out about the project at Fall Board/Chairman’s Bulletin/ Clubwoman article/website/ district meeting or in the GFWC manual?  Remember, it is WE not ME.

Why – in the narrative?  Why was it important?  Why is this a good or great project?  Why did your club decide to do the project?

Narrative is what? It is the story…..what is the story of the project? Give us the facts. Remember extra credit? Tell us so we think we are part of the projetct. Tell us the good, bad, success, failure, funny, sad or will you do it again….. Did the chairmen ask for specifics pertaining to this area?

Where was your project held? Location – Clubhouse – Park – Community Building

HOW was it accomplished?

What are judges looking for? Program and Partnership Projects

AGAIN THIS YEAR – “Online Reporting” All reports may be sent via using: Excel, Word, or Adobe software All ed Reports Must be Postmarked by 2/1/16-11:59 pm Reports must be saved in the following format and include GFWC, Club Name, and Program. Example: GFWC Naples Education.doc ing your Reports is mandatory. (PLEASE) It is just so much easier for the chairmen.

Due Date for Reports To be considered for GFWC Florida Awards your reports must be Post- Marked No Later than: February 1, 2016

Reporting Dates and Information 2015 (check the website) Reports are due to Chairmen and Advancement areas by February 1, 2016 Reports to First Vice President by February 1, 2016 Honor Score and LBP to Awards Chairman/President/1 st VP by February 1, 2016 Reports, Honor Score and LBP are sent to District Director by February 1, 2016 Reporting Period January 1, 2015-December 31, ing of Reports is preferred and recommended. Dues are Due November1. Remittance form will be ed to current President or Treasurer September 15, Don’t forget to send payment with remittance form. Statistic Forms and Narrative Forms are on Website.  As many statistic forms as needed.  A maximum of 4 pages of narrative.  12 font-Arial, Camfria, Calibri or Times New Roman.  One inch margins on left and right side. GFWC Florida Remittance FormDue November 1, 2015 LEADS Due December 1, 2016 Honor ScoreDue February 1, 2016 Lois B. Perkins (LBP)** Due February 1, 2016 **(Honor Score at least 100 to qualify) Yearbooks and NewslettersTwo copies per year. Cover sheet on Website. Judy Lutz Interaction Award Due February 1, 2016 Marcia Bright Junorette InteractionDue February 1, 2016 GFWC Volunteer of the YearDue February 1, 2016 GFWC Florida Club Website**Due February 1, 2016 (by webmaster) Club Publicity BookDue February 1, 2016 GFWC Writing ContestDue February 1, 2016 GFWC Short Story/Poetry Due February 1,2016 GFWC Florida Scholarship Due March 1, 2016 GFWC Media Campaign Due March 15, 2016 GFWC Photography Contest Due April 1, 2016 GFWC A Year in PicturesDue May 15, 2016 GFWC Jeannie Award Due to State President June 1, 2016 Community Improvement March 1, 2016 (Projects 1/ /31/2015)

What Awards Will Clubs Win?  Each CSP - Program  Membership  Leadership  Fundraising  Programs  Communications/PR  Domestic Violence Awareness  Public Policy/ Legislation  President’s Project EACH MEMBERSHIP CATEGORY

And there is more… LBP Outstanding Club Award ONE OVERALL WINNER

Reports Go to your: – GFWC Florida State Chairman – District Director – Sharon Oliphant, GFWC Florida 1st Vice President If you have any questions, contact the above persons before February 1 st !!

Reporting is fun. Just ask us!

GFWC FLORIDA Reporting 2015