End of Year B.U.G. Trivia B.U.G. Meeting May 21, 2014 Eagle Village, 4 th Floor Conference Room

Rules:  Write the correct number to each question on the paper slips provided  Each member of the team must pass the answer to the next teammate.  The runner is the last teammate to receive the team’s answer.  Be the first team to place the correct answer in the correct spot on the game board.  The team with the most correctly placed answers wins the game!

1. Which of the following is not a State Fund? 1) ) ) )

2. Which of the following is a violation/inappropriate use of the SPCC? 1) Splitting orders to circumvent purchasing regulations. Splitting orders to circumvent purchasing regulations. 2) Authorizing the use of card by another individual. Authorizing the use of card by another individual. 3) Not entering a Confirmation Order into eVA Not entering a Confirmation Order into eVA 4) All of the above All of the above

3.Which of the following forms must be completed prior to purchasing a meal for an event? 1) Reimbursement Request Form Reimbursement Request Form 2) Business Meal Form Business Meal Form 3) Vendor Registration Form Vendor Registration Form 4) Request for Travel Form Request for Travel Form

4. Which of the following is not considered a disallowed expense? 1) Donations Donations 2) Flowers Flowers 3) Personal Entertainment Personal Entertainment 4) Hotels Hotels 5) Contributions Contributions

5. Which Statement is incorrect? The Request for Travel Form is required 1) When the travel is overnight. When the travel is overnight. 2) When the travel is day only and exceeds $ When the travel is day only and exceeds $ ) When payment is made for a conference or registration fee. When payment is made for a conference or registration fee. 4) Only when Faculty and Staff are traveling. Only when Faculty and Staff are traveling. 5) When Payment is made to a lodging facility. When Payment is made to a lodging facility.

6. Dues Membership Fees Honorariums Credit Card Fees Hotels/Lodging All of the above are examples of: 1) Prepays Prepays 2) Direct Pays Direct Pays 3) ePayables ePayables

7. Which of the following is false regarding Gift Giving? 1) Gifts are allowed if giving the gift supports the mission of the University. Gifts are allowed if giving the gift supports the mission of the University. 2) Gifts must be able to sustain the test of public review. Gifts must be able to sustain the test of public review. 3) Gift Giving can substitute payroll wages for student employees only. Gift Giving can substitute payroll wages for student employees only. 4) Gift Giving may be in the form of cash. Gift Giving may be in the form of cash.

8.It is acceptable to overspend your operating budget if: 1) You do not have enough money to buy what you need. You do not have enough money to buy what you need. 2) Your coworker requests an advance in pay. Your coworker requests an advance in pay. 3) Next year you promise not to spend the same amount. Next year you promise not to spend the same amount. 4) Discussions with Budget and Financial Analysis allow the over expenditure. Discussions with Budget and Financial Analysis allow the over expenditure.

9. To use a State fund to pay for a Business Meal, the event must: 1) Include a person outside of the department Include a person outside of the department 2) Be a student event Be a student event 3) Cross over VP areas Cross over VP areas 4) All of the above All of the above

10. Which of the following is not an exception to eVA entry 1) Advertisements Advertisements 2) Conference Fees Conference Fees 3) Public Utilities Public Utilities 4) Flowers for campus events Flowers for campus events 5) Revenue contracts (such as Food Service Operations - Sodexho) Revenue contracts (such as Food Service Operations - Sodexho)

11. Reimbursement requests must be submitted to Accounts Payable in how many days? 1) 15 days 15 days 2) 30 days 30 days 3) 10 days 10 days

12. State contract information must include all of the following except: 1) Description of the event Description of the event 2) Length of service Length of service 3) Cost Cost 4) Swam quote Swam quote

13. Which of the following pairs is paired correctly? 1) SPCC – State Funds SPCC – State Funds 2) UMW Finance Card – Local Funds UMW Finance Card – Local Funds 3) SPCC – Local Funds SPCC – Local Funds 4) UMW Finance Card – State Funds UMW Finance Card – State Funds 5) Both a & b Both a & b 6) Both c & d Both c & d

14. What is the appropriate response to a charge that has been placed on an incorrect card? 1) Contact the vendor to credit the misapplied charge and provide an alternate correct method of payment Contact the vendor to credit the misapplied charge and provide an alternate correct method of payment 2) Contact Procurement Services Contact Procurement Services 3) Return the item Return the item 4) Do nothing Do nothing 5) Both a & b. Both a & b.