Creating an e-Environment for scholarship: dream or reality? Dr Heila Pienaar Deputy Director: e-Information Strategy & e-Research Enablement Department of Library Services University of Pretoria, South Africa ;

Mandate: Library is responsible for the management of academic information and knowledge, and for leading the University in information and knowledge innovation Enable teaching & learning e-Strategy Community & professional engagement Enable research Information literacy training (e.g. using game technology) Learning centre / commons Integration with ClickUP (web pages with full-text information resources) Relevant reserved information collection Faculty libraries with information specialists for each subject Relevant information collection (extensive e-resources) Information literacy training for postgraduates and researchers Enhanced research competencies Planned research commons Open access repositories Open mandate (UP articles) Digitisation & preservation Web 2 tools e-Research: research data management & VRE’s (virtual research environments) Carnegie African Library Leadership Academy Mamelodi library community outreach Presenting workshops on e- skills World Digital Library

In the Library’s risk register dated February 2010: Risk: “Not taking advantage of new IT tools, concepts & breakthroughs to improve current services and create new services” Context: –“Slow uptake of new innovations by academic clients and library staff obstruct new and improved services –Lack of understanding that IT tools have conceptual implications / new concepts are embedded in IT; a different way of looking at the world e.g. virtual worlds” ( Web The Machine is Us/ing Us minutes ) Why such an emphasis on E?

Content e-Information Strategy Governance Examples of products of the e-Strategy in support of Scholarship

Why an e-Information Strategy? Can be seen as a high-level Innovation Strategy for any organisation Integrate e-Information applications within a broad framework Help to focus the organisation Keep the organisation on the cutting edge of new developments Establish a framework for capacity e.g. staff, IT to implement the strategy Actually just another term for a focused corporate Knowledge Management strategy

Objective: Creating an e-Environment for Scholarship e-Researche-Learning Digitisation & Preservation Open Scholarship Repositories Library web Web / Library 2 e-Resources e-Information Strategy focus areas Mobile services

Governance Deputy-director: e-Information Strategy & e-Research Enablement is responsible for the development & implementation of the strategy e-Service unit is responsible for the research, development, implementation & maintenance of e-products & services that support the strategy e-Steering committees (matrix teams) are responsible for co-ordination and development of their respective focus areas

e-Service Unit Deputy-director: e-Strategy & e-Research enablement: dr Heila Pienaar UP Repositories manager: Hettie Groenewald UP Digitisation manager: Ria Groenewald UP Open Scholarship manager: Elsabe Olivier Library Web manager: Christelle Steyn

Subject librarians Project / matrix teams to implement focus areas

e-Steering committees (project teams) Library e-Service steering committee (overarching): Dr Heila Pienaar (chair) e-Research steering committee: dr Heila Pienaar e-Learning steering committee: Christelle Steyn Digitisation & Preservation steering committee: Ria Groenewald Open Scholarship steering committee: Elsabe Olivier Repositories steering committee: Hettie Groenewald Library web steering committee: Christelle Steyn Web / Library 2 steering committee: Janice de Wee e-Resources steering committee: Soekie Swanepoel Mobile services steering committee: Christelle Steyn & Ria Groenewald Ex officio members of Library e-Service steering commitee: Library executive, Library IT manager (Leonora Wydeman), 3 members of the Faculty managers (Johann van Wyk, Susan Marsh, Maureen du Pisanie)

Objective: Creating an e-Environment for Scholarship e-Researche-Learning Digitisation & Preservation Open Scholarship Repositories Library web Web / Library 2 e-Resources e-Steering committees’ managers Mobile services Christelle & Ria Hettie Groenewald Christelle Steyn Heila Pienaar Christelle Steyn Soekie Swanepoel Elsabe Olivier Janice de Wee Ria Groenewald

Roles & responsibilities of steering committees Chairs are responsible for the establishment of their steering committees Steering committees are responsible for their own strategic & implementation plans Steering committees to co-ordinate with one another Steering committees to discuss progress etc with the e-Service steering committee on a regular basis Steering committees are responsible for good communication and interfaces between line and project perspectives

e-Research Objective: to do faster, better and different interdisciplinary research e-Research advocacy Virtual Research Environment (VRE) projects Research data management initiatives

Advocacy: e-Research Seminar May 2009 Welcome: Prof Robin Crewe, VC Research, University of Pretoria, South Africa e-Research in the United Kingdom: Mathew J. Dovey, Programme Director (e-Research), JISC Executive, UK e-Research and MS Research: Lee Dirks, Director, Education & Scholarly Communication, Microsoft Corporation – External Research e-Research and digital preservation: Dr Dawid L. Giaretta (MBE), Associate Director, Digital Curation Centre, UK & Project leader: CASPAR, PARSE. Insight, ISO standard for audit and certification of digital repositories e-Research in South Africa: Prof Colin J Wright, Head: Research, Centre for High Performance Computing (CHPC), dr Martie van Deventer, Portfolio Manager CSIR’s Information Services, South Africa & Wim Hugo, Managing Director, MBV Equsys/Consulting.

SA Malaria researchers’ VRE components Project management Project management system Proposal writing Document management system Generic software e.g. MS / Open Office Real time communication Skype, smart board, video conferences Training / mentoring etc E-learning system for researchers Identification of funding sources Identification of research area Literature review & indexing Identification of collaborators Internal shared database of indexed articles Dissemination & artifacts Web/wiki/blog: search engines, databases; researchers & topics; funders, portals, communication, projects Repositories: research results; experiments; literature & documents Red: none Orange: some Yellow: all Scientific workflow (Collaborative) Electronic Lab book Sophisticated instruments that generate digital information and data Servers with data files (Free) Data analysis software Integrated data management system Access to research networks & super computers; access to labs with in silico screening + Mathematical modelling tools; numerical algorithm tools; simulation software; in silico experiments

Demonstrator interface Access and authentication Alerts and RSS feeds – may help with info overload Library resources Internet resources

BL / MS RIC: Manage- ment of published info ResearchGate: research collaboration OPENWETWARE: Lab Notebook on Blog myexperiment: scientific workflows archer e-Research toolkit: data management nanoHUB: subject gateway built on HUBzero platform HUBzero: access to interactive simulation tools

Research data management Survey of research data management practices at the University of Pretoria. Survey of 52 researchers on their data management practices by 16 information specialists. The report is available. Very Large Database initiative. In an attempt to address the data needs of academic institutions and projects of national interest, the Department of Science and Technology (DST) has recently mandated the Centre for High Performance Computing (CHPC) to initialise an intervention known as the Very Large Data Base (VLDB). It is hoped that with the contribution from the stakeholders, the VLDB intervention would be able to implement the appropriate mechanism to support and enhance the key data-bound research and operations of today and tomorrow (Jeff Chen, CHPC, April 2010). UP Library is working closely with dr Chen to realise this initiative. World Data Centre for Biodiversity and Human Health in Africa. A meeting were attended by Wim Hugo (SAEON), Dr Daisy Selematsela & Henda vd Berg (NRF), Dr Martie van Deventer (CSIR) and Dr Heila Pienaar (UP) to discuss the funding, development and implementation of the proposed World Data Centre. Department of Science & Technology has contracted SAEON to develop a shared platform and substantial overlap exists with the platform required for the World Data Centre. The United States Geological Survey is sponsoring some of the work needed, as well as NRF/CSIR/UP (funds are available via the 1st African Digital Curation Conference). The prototype will be available mid June. The NeDICC consortium will meet to discuss the agenda for this prototype development. A presentation will also be given at the Codata data management conference in Cape Town, October

e-Learning Integration of web resource pages with the different modules of the e-Learning system

Teaching e-Skills to UP librarians: 60 minutes workshops

Games for Information Literacy

Digitisation > Digital Collections

World Digital Library (WDL)

e-Resources, global search engine & catalogue

Open Scholarship

Repositories Digital Repository Model Only digital material can be submitted: digitized or digitally born

UP Library manages 2 repositories

UPSpace statistics 4 Jan March 2010 Top 5 Communities accessed: 1. Engineering, Built Environment & Information Technology 2. Economic & Management Sciences 3. Education 4. South African National Veterinary Repository 5. Veterinary Science Top 5 Sub-communities accessed: 1. Architecture 2. Southern African Transport Conferences 3. Onderstepoort Journal of Veterinary Research 4. Research Articles (Jonathan Jansen ) 5. HTS Teologiese Studies / Theological Studies Top 5 Collections accessed: 1. Campus Buildings 2. Pretoria Environs Buildings 3. Africana Books Collection 4. LLM Dissertations (Centre for Human Rights) 5. Jonathan Jansen Collection Top 5 items accessed: 1. Curriculum reform in South Africa: a critical analysis of outcomes-based education 2. Geslacht-register der oude Kaapsche familien. Deel 1, A-J 3. Geslacht-register der oude Kaapsche familien. Deel 3, P tot Z Language and other background factors affecting secondary pupils' performance in Mathematics in South Africa 5. Geslacht-register der oude Kaapsche familien. Deel 2, A tot O

Examples: Repository content

Blogger: UPSpace metadata training Facebook: Information specialists available in the student environment YouTube channel for UP Library Web & Web 2 tools

Source: National Geographic, March 2010

Library web: gateway to tools, information resources & experts

In conclusion In conclusion: it is still more of a dream than a reality, but we are moving in the right direction …

Bibliography Pienaar, H., Van Deventer, M To VRE or not to VRE? Do South African malaria researchers need a virtual research environment? Ariadne, 59, April vandeventer/ vandeventer/ Pienaar, H., Smith, I Development of a library 2.0 service model for an African library. Library Hi Tech News, 25(5): E7A35DEC90D1DB231?containerType=Issue&containerId= E7A35DEC90D1DB231?containerType=Issue&containerId= Van Deventer, M.J., Pienaar, H South African repositories: bridging knowledge divides. Ariadne, 55, April pienaar/; pienaar/ Page-Shipp, RJ., Hammes, M., Pienaar, H., Reagon, F., Thomas, G., van Deventer, MJ., Veldsman, V eResearch support services: responding to a challenge facing the South African research and information communities. SA Journal of Information Management, December 2005, 7(4) vol7nr4 ; vol7nr Van Deventer, M., Pienaar, H., Morris, J, Ngcete, Z Virtual research environments: learning gained from a situation and needs analysis for malaria researchers. African Digital Scholarship and Curation Conference. Pretoria May Pienaar, H., van Deventer, M Conceptual framework for a Malaria VRE in South Africa. The Research Information Centre (RIC) Stakeholder Event, British Library, London, 23 March ; malaria-vre-in-south-africa malaria-vre-in-south-africa Pienaar, H. Libraries on the move - shifting barriers, going places, sharing spaces. Stellenbosch University Library 10th annual symposium, 6-7 November Stellenbosch. ; presentation/ presentation/ Van Deventer, M., Pienaar, H. Advance & attack: technology demonstrator to the rescue …and beyond. International Internet Librarian 2008 conference. London October Pienaar, H. Development and implementation of an e-Information Strategy for an academic library. Libraries & Information Management Forum 2008, Hilton Hotel, Sandton, Johannesburg, South Africa August Pienaar, H. Digital Scholarship and the role of the university library. Ninth Southern African Online Information Meeting. CSIR Conference Centre, Pretoria. 3-5 June Source: