Health & Safety

Why is health and safety important?

Keeping you Healthy and Safe (ish) You can never be fully “safe” But you can take reasonable precautions: New scrummaging rules

But why all the paperwork?? It’s just common sense isn’t it? Girl injured at basketball practice settles lawsuit against sports facility for $1,500,000

Responsibilities Trustee Board CEO Student Activities Manager Committee Members Members

Student Activities Policy CSU and individual Sports and Societies have a common law ‘duty of care’ to participants. If this is not implemented then the Students’ Union or Captain/Presidents can be regarded in law as negligent and subsequent legal action can be taken. This policy acts to ensure that this does not occur. This policy is guided and bound by:- Health and Safety at Work Act 1974, Management of Health and Safety at Work regulations 1999 Safety in Sport regulations. The policy can be found on CSU website (www.chestersu.com)

Code of Conduct Passing some responsibility to members Each sport and society must submit a code of practice annually We have done most of the work for you, just need to download from www.chestersu.com and fill in the red blanks. This document will contain both a generic Constitution and Code of Conduct. Deadline: Monday 5th October   All participants in student activities are to be made aware of the contents of the relevant code of practice during the induction period by the captain/president.

Taster Sessions Must buy DOC if playing BUCS match. No Temporary Duty of Care Forms Must buy DOC if playing BUCS match. Registers completed at every Taster Session. 2 Weeks Free Membership (3rd – 17th October) The yellow taster session form MUST be completed and approved by Student Activities Manager before each taster session. 2 free sessions after taster sessions. 8

Taster Sessions Taster Session Register Taster Session Form

Taster Sessions No Contact No Friendlies No Off Campus

Health & Safety Checklist CSU annually risk assess all the generic activities and spaces Common Sense Checklist prior to each activity Complete BEFORE the start of EVERY session. Submitted at least 24 hours after the session.

Trip Registration Trip Registration = 3 Days before the trip. Please note if require transport book week in advance. Overnight Stay = 5 Days before your trip. Please prepare your trip and overnight stay in advance due to transport, accommodation and other information needed. Maps for Mountaineering

Overnight Stay The organiser of the group is the leader. Coaches/Instructors can help with the decision making but it’s the leader’s decision. You are responsible for the member’s health and safety on the trip. If you have any problems please contact Porters 01244 511 000 (Chester) 01925 534 374 (Warrington)

First Aid It isn’t always pain free… Every TEAM and societies MUST have a first aider

First Aid Courses Dates:- Saturday 10th October – Chester (9-5pm) Friday 16th October - Chester (9-5pm) Saturday 17th October – Chester (9-5pm) Wednesday 21st October – Chester (9-5pm) Saturday 24th October – Chester (9-5pm) Sunday 25th October – Warrington (9-5pm) To sign up visit the SU and add you name on the register. You need to bring a £35.00 deposit when you register this will be returned after you have attended the course.

First Aid Bag The first aider should sign out the first aid bag. First Aid bag at every activity. The bag MUST be refill using the SU supplies throughout the year. The bag costs £35.00 and we spend approx. £6,500 on First Aid every year.

Accident Report Form Accident Report Form must be completed if first aid was administered. The form MUST be handed in 24hrs after the accident to Student Activities Manager.

CSU Transport Chester Students’ Union owns 2 people carriers. Please give the SU plenty of notice if you need the people carriers so we can order in any additional vehicles if needed. The request will be accepted if confirmed in budget meeting.

CSU Transport Drivers Driver Awareness Training – All drivers must attend the training. Practical assessment to drive the people carriers.

Emergency Procedure Ensure the groups / individuals / publics’ immediate safety. Assess / Administer First aid as required. Contact the Emergency Services as appropriate and give as much information as possible. Follow their instruction Report to Student Activities Staff. Contact University Porters on 01244 511000 with as much information as possible.

External Providers Coaches Instructors Speakers Before any individuals can coach your Club or Society, they will need to be registered with the Students' Union All groups with a high risk of injury through physical contact or activity will need a coach with specialist skills/knowledge to run their training sessions where the risks may occur. The coach is the leader of the training sessions but not the leader of the sport/society this is the responsibility of the club committee as student led organisation. If your coach/instructor does not attend training please contact the SU. Coaches Instructors Speakers

Contractual Agreement Events CSU can help support you events and make them a great occasion. Organise 3 weeks in advance. Events pack on SU website. Risk assessments must be approved and signed off before a club/society can start implementing their plans. Large Audience Contractual Agreement External Venue Speculative Income Members of the public

Cake Sales (Food Safety) If a student group regularly sells or gives away food that is prepared at home, they must be registered with Cheshire West or Chester Council. There is no requirement for register for occasional events. Event organisers should follow good food hygiene practice for all events. Hot Food Please contact SU for advice. The Kitchen Clean Raw and cooked food kept separate Do not allow pets in the kitchen. Ingredients Do not use food that is out of date. Contain Nuts Personal Hygiene Wash your hands If ill don’t cook. Safe Storage of Food Air tight containers Cream or butter kept in fridge at 8 degrees Labelling of Food Label food with date and ingredients Add any allergic reaction e.g. gluten, eggs, nuts and milk.

Safeguarding CSU has a duty of care to take all reasonable measures to safeguard the safety and welfare of all children and vulnerable adults that participate in membership activities. Student groups may encounter children and vulnerable adults through your outreach work and, on occasion, in the make-up of the student body. Under 18s and Under 21s If you need any further information please contact Student Activities Staff

Data Protection The member data should not be given out to external providers unless agreed by CSU.

Equal Opportunities Chester Students’ Union is committed to equality of opportunity for all. Chester Students’ Union recognises it has the power to reduce the disadvantages experienced by people by making its services responsive to the different needs of individuals and groups. If you ever feel that you or a member of your club has experienced discrimination at any level please inform a member of the students’ union team. As a member of the committee you have responsibility to your club and members to ensure that discrimination does not occur and everyone feels welcome.

Spot Checks Chester SU are going to evaluate your sessions. Surprise! We will evaluate you on all the above from first aiders, coaches, turning up early to complete health and safety checklist. Feedback

Disciplinary All sports and societies and their members must adhere to Student Activities Policy. Failure to do so will result in disciplinary action. Student Activities Manager deals with disciplinary action. It is recognised that teams within clubs run separately, and therefore are individually treated for disciplinary procedures.   The punishments are severe to act as a deterrent, and CSU are trying to enable student activities to take place in as safe an environment as possible. Sports and Societies have the right to appeal by stating their reasoning in a letter addressed to the President.

Disciplinary Example OFFENCE: Failure to submit a health and safety checklist within 24 hrs of the activity taking place. RESULT: Team/Society receives an official written warning. IF AN ADDITIONAL OFFENCE REPEATED WITHIN SAME ACADEMIC YEAR: Automatic one month suspension.

Ask? If you have any questions or queries please ask a member of Student Activities Team.