Measuring the Value: Valuing the Measure Caslin 12 th – 15 th June 2006 Deborah Novotny Head of Preservation

2 2 Overview - Times they are a-changin’ Two examples:  Contingent Valuation  condition survey

3 3 Modernisation programme  2000 modernisation programme  new CEO  reorganisation management structure  rigorous strategic agenda  re-engineered information supply service  obtain electronic legal deposit  Optimise efficiency savings  programme of reform  service improvement

4 4 Graph of funding

5 5 Measuring Our Value  independent economic impact study  Kenneth Arrow & Robert Solow  quantitative evaluation  economic  cultural  social  intellectual  directly  indirectly

6 6 Contingent Valuation  2000 people interviewed  random selection from different groups  snapshot  does not capture emerging products and services e.g. digitisation and web-based services

7 7 Contingent Valuation Methodology:  Questionnaire 1. willingness to pay 2. willingness to accept 3. investment in accessing the services 4. the cost of alternative 5. change in demand to a hypothetical price change

8 8 Results of the study  The total value each year of the British Library is £363m of which £304m is indirect value and £59m direct value.  For every £1 of public funding the British Library receives annually, £4.40 is generated for the UK economy.  If the British Library did not exist, the UK would lose £280m of economic value per annum. £363m £83m Benefit cost ratio 4.4:1 Total Value per annum Public Funding

9 9  background to the surveys programme  headline results  using the findings  need for an objective picture of the state of the collections  need for a standardised tool to achieve this BL Preservation Needs Assessment Surveys

10 Pas weighted scoring  Sample of c.400 items assessed (+/- 5% accuracy)  Low score = low preservation need/low priority  High score = high preservation need/high priority

11 PAS Scoring Very Low Priority (1-20) Medium Priority (41-60) High Priority (61-80) Low Priority (21-40) Very High Priority (81-100) BAND 1BAND 2BAND 3BAND 4BAND 5

12 KNOWING THE NEED - National UK Picture 97 surveys completed so far  43,000 individual items surveyed (represents estimated 28 million collection items)  87% of UK collections are in stable condition  13% of UK collections are in unstable condition  70% of material surveyed show some form of damage  21% of material surveyed showed evidence of brittle paper  80% of all newspapers surveyed showed some form of damage  Most pressing issues are environment, written disaster plan, Storage, ‘housekeeping’ – cleaning.

13 BL results: condition (as % stable/unstable)

14 Condition survey - assessment

15 Results: NEWSPAPER LIBRARY Condition and Preservation Priority Bands % Stable: % Unstable: % in Band 1: 1 % in Band 2: % in Band 3: % in Band 4: % in Band 5: 0.75

16 Results: MAPS Condition and Preservation Priority Bands % Stable: % Unstable: 7.65 % in Band 1: % in Band 2: % in Band 3: 8.64 % in Band 4: 0.5 % in Band 5: 0

17  establish a baseline figure of condition (KPI)  make informed preservation funding decisions  contribute to the national picture of preservation needs  answer ad hoc preservation questions  gain valuable incidental information  learn from the experience for future surveys Using the results

18 Condition of the collections: Key Performance Indicator delivered March % of the British Library’s collections in stable condition Using the results: baseline statistic

19 Preservation bidding cycle  £3m preservation budget  collection areas bid for work via bidding database  same format, same criteria applied to all bids  bids for  conservation  boxing/enclosure  binding  microfilming  digitisation  migration  furbishing  condition assessment OctNov Dec-Jan Bidding cycle begins All bids submitted by end of month  All bids verified, scores computed  bids for external services costed, budget profiled  bids for internal treatments sent to Conservation for estimating Feb Preservation Board meets to ratify budget and bid programmes April Programmes begin

20 Preservation Bidding Scoring Matrix

21 Using results: comparing strategies – an example of “What if” projections

22 The end Happy to be here Happy to answer questions Thank you