THE QSA MANAGEMENT AND ACCOUNTING SYSTEM YOUR WINDOW ON PERFORMANCE

Overview Industry Specific software Integrated Financial System general ledger cashbook debtors and creditors stock control Transport Industry Solution load orders workshops tires, oil and diesel sifts vehicle control

Features & Benefits Load Orders Purchases Fuel Shift Invoice Salary and Wages Receipts Work Shop Job Cards Debtors and Creditors Statements Reconciliation of the Cash Book Reconciliation of Orders Placed VAT Audit Trail Income Statement and Balance Sheet.

Load Orders The first activity in transport Single, multiple & diversified loads Load order can be printed Multiple- and Diversified Load Orders can be summarised for any period Provision for subcontractor/s, references of the client, a message to the driver Useable by Brokers Charges per ton, per kilometre, per load, per trip or per hour The vehicle to be used and the driver are also selected

Invoice Invoice is created once the trip has been done If applicable, simultaneously records the costs payable to the subcontractor Additional charges like standing time, toll fees, permits etc. can be added The Invoice is printed Accounting entries recorded in the Debtors Master, Creditors Master and General Ledger An invoice can also be created without reference to a Load Order

Purchases Purchases is entered by entering invoices from suppliers or from payments Costs can be allocated per vehicle The appropriate accounts in the general ledger is updated Stock is recorded

Fuel Shift Fuel and oil is bought as stock items and full control over purchases and issues are ensured The issues are entered as a Fuel Shift Fuel Shift similar to Petrol Station Driveway

Salary and Wages The Salary and Wage System is very flexible Allow payments at any interval Wages calculated hourly or monthly System includes: overtime shifts nights out Industrial Council deductions staff loans Regional Council payments direct banking in the employee’s bank account Full accounting of salaries All reports required including payments to Industrial Council Handling of SITE or PAYE Year-end summary report on PAYE for completion of IRP5 Special bonuses are accommodated

Receipts Entering of money received is very easy Includes the recording of receipts and linking the receipt to the Debtor’s invoice(-s) Bank reconciliation

Workshop Job Cards Recording of Job Cards with instructions Issue to the job from stock or buy directly from a supplier Once completed the job is costed and shown as part of the vehicle costs

Debtors and Creditors Statements Up-to-date at all times Work on an open item principal Reconciliation is done as the transactions are recorded There is no need for month-ends Income Statement, Balance Sheet, Debtors and Creditors and all financial records are up to date at all times

Reconciliation of the Cash Book Reconciliation of the cash book is done by the system

Recording of orders placed Recording of orders placed can be done by the system including a Goods Received Voucher on receiving of the goods ordered

VAT Audit Trail VAT audit trail is available for completion of the return

Income Statement and Balance Sheet Income Statement and Balance Sheet is always up to date and can be printed at any time As well as accounting records like Cash Book, Purchases Journal, Petty Cash, etc.

Vehicle Control Maintenance on vehicle Fuel consumption per vehicle Insurance values of fleet control Multiple reports: cost and income per vehicle, income generated per driver, cost per sub contractor Reports can be summarised, detailed, customised

Applications Management controls access levels to various modules of the package Each user maintains his/her own password but the administrator has ultimate control

DEVELOPMENT/SUPPORT UPGRADING AND DEVELOPMENT A CONSTANT PROCESS FREE UPGRADES ON-LINE SUPPORT VIA PC-ANYWHERE HELPDESK

FINANCIAL OPTIONS Outright purchase Initial training included in price Annual licence fee Support at hourly rate Rental on monthly basis Inclusive of licence fee Include support Initial training included Prices/rentals are determined by: Number of terminals Number of branches

Contact To arrange for a demonstration of the system as soon as possible, because “To see is to believe !” contact: Quasar Software Developments Clubview Centre West 75 Durham Rd,Centurion Tel Fax Website: