TIME MANAGEMENT

SESSION OBJECTIVES Discuss Calendars What are they How do we use them Discuss Educator Notebooks Their purpose How to use Discuss Planning for Classes What should be considered Details of each class

What does a typical work week look like? Monday – Friday, 9-4, 1 hour lunch break

CALENDARS Important Items to Note: Teaching classes outside of M-F, 9-4 protocol Leave protocol Comp time Turn in calendar at end of the year

CALENDARS Calendar Questions?

EDUCATOR NOTEBOOK USING THE EDUCATOR NOTEBOOK TO HELP YOU MANAGE YOUR TIME

EDUCATOR NOTEBOOK What is it? Traveling Desk Organizer Time Management Tool Planner Goes with you everywhere, all the time!

EDUCATOR NOTEBOOK Program planning sheet

EDUCATOR NOTEBOOK - TABS M-F tabs Forms tab Contacts tab Records tab Referrals tab

EDUCATOR NOTEBOOK M-F Tabs Current attendance sheets

EDUCATOR NOTEBOOK Attendance Sheet Attendance record

EDUCATOR NOTEBOOK Forms tab

EDUCATOR NOTEBOOK Contacts Tab

EDUCATOR NOTEBOOK Records Tab

EDUCATOR NOTEBOOK Using your Notebook At the office Away from the office

EDUCATOR NOTEBOOK: 1-ON-1 MEETINGS WITH SUPERVISOR Always bring the Educator Notebook to your 1-on-1 meetings with your supervisor We will be reviewing the attendance records together at these meetings

EDUCATOR NOTEBOOK Notebook Questions?

PLANNING FOR CLASSES

Consider the Facility Will you need to clean before the class? Is there a kitchen? How much space is there? Will you need to move furniture around to make the space appropriate for adult learning?

PLANNING FOR CLASSES Food Shopping Plan to go once a week Plan ahead! Look at the calendar for the week Make shopping lists based on all recipes you are making Shop for all classes, for the week, at once

PLANNING FOR CLASSES When you return to the office Separate ingredients by recipe, put into grocery bags, tie and label with recipe name Store cold foods in the refrigerator Label all supplies at the office either EFNEP or SNAP-Ed Clean up after yourself

PLANNING FOR CLASSES Location Planning

PLANNING FOR CLASSES Time in the Office You should have classes every day of the week! Best times for office work are Monday morning and Friday afternoon ~2 classes a day (tues-thurs) ~1 class a day (Monday and Friday) Spend 4-5 hours a week in the office at most Use time efficiently

PLANNING FOR CLASSES Time spent teaching At least 2 classes per day 1 hour of class = 3 hours total time 5 days a week, 6 hours a day (M-F, 9-4) Take a lunch break!

PLANNING FOR CLASSES What if I am asked to do non- EFNEP/SNAP-Ed things??

PLANNING FOR CLASSES Weekly meeting with Supervisor: On Fridays fax both the calendar for the next week and the revised calendar for the current week Supervisor will review your calendar and weekly program planning sheet with you

PLANNING FOR CLASSES Planning for Classes Questions?

A-M, N-Z