Office 2003 Introductory Concepts and Techniques M i c r o s o f t Excel Project 1 Creating a Worksheet and an Embedded Chart

Excel Project 1: Creating a Worksheet and an Embedded Chart 2 Objectives Start and Quit Excel Describe the Excel worksheet Enter text and numbers Use the AutoSum button to sum a range of cells Copy a cell to a range of cells using the fill handle Format a worksheet

Excel Project 1: Creating a Worksheet and an Embedded Chart 3 Objectives Create a 3-D Clustered column chart Save a workbook and print a worksheet Open a workbook Use the AutoCalculate area to determine statistics Correct errors on a worksheet

Excel Project 1: Creating a Worksheet and an Embedded Chart 4 Starting Excel 1.Click Microsoft Office Excel 2003 to open 2.If the Excel window is not maximized, double-click its title bar to maximize it

Excel Project 1: Creating a Worksheet and an Embedded Chart 5 1.Right-click the Language bar 2.Click Close the Language bar 3.Close the Getting Started task pane 4.If the toolbars are positioned on one row: Click Show Buttons on Two Rows Customize Excel Window - Reference Book: Page EX 8-9

Excel Project 1: Creating a Worksheet and an Embedded Chart 6 1.Click cell A1 2.Type Extreme Blading 3.Click Enter box in the formula bar to complete the entry 4.Click cell A2 to select it. Type Second Quarter Sales 5.Click Enter box Select a Cell and Enter Text - Reference Book: Page EX 16 We will be creating an easy-to-read worksheet that shows product sales for the 2 nd qtr by sales channel. We will also create a chart showing 2 nd qtr sales. To create an effective worksheet, gather your requirements, understand your sources of data (i.e. an external database, another spreadsheet, the Web, etc.), and sketch out a preliminary design.

Excel Project 1: Creating a Worksheet and an Embedded Chart 7 Enter Column Titles - Reference Book: Page EX Click cell B3 2.Type Direct Mail 3.Press RIGHT ARROW 4.Type Outlets 5.Press RIGHT ARROW 6.Type Telesales 7.Press RIGHT ARROW 8.Type Web 9.Press RIGHT ARROW 10.Type Total 11.Click Enter box

Excel Project 1: Creating a Worksheet and an Embedded Chart 8 Enter Row Titles - Reference Book: Page EX Click cell A4 2.Type Inline Skates 3.Press DOWN ARROW 4.Type Quad Skates 5.Press DOWN ARROW 6.Type Custom Skates 7.Press DOWN ARROW 8.Type Accessories 9.Press DOWN ARROW 10.Type Total 11.Press ENTER

Excel Project 1: Creating a Worksheet and an Embedded Chart 9 Entering Numbers - Reference Book: Page EX 21 1.Click cell B4 2.Type Press RIGHT ARROW 4.Enter in C4 5.Enter in D4 6.Enter in E4 7.Click cell B5 8.Enter the remaining numbers

Excel Project 1: Creating a Worksheet and an Embedded Chart 10 1.Click cell B8 2.Click the AutoSum button on the toolbar (Notice the range that is to be summed.) 3.Click the AutoSum button a second time Sum a Column of Numbers - Reference Book: Page EX 23 Notice how column B has now been summed. AutoSum will sum all numbers above or to the left of the active cell. You must look at the range, however, because this is not always what you want.

Excel Project 1: Creating a Worksheet and an Embedded Chart 11 1.With cell B8 active, point to the fill handle (pointer changes to a cross hair) 2.Drag the fill handle to also include the destination area, range C8:E8 3.Release the mouse button Copy a Cell to Adjacent Cells in a Row - Reference Book: Page EX 25

Excel Project 1: Creating a Worksheet and an Embedded Chart 12 Determine Multiple Totals at Same Time - Reference Book: Page EX 27 1.Click F4 2.While in F4, with pointer in shape of a block plus sign, drag pointer down to F8 3.Click the AutoSum button on toolbar 4.Select A9 to deselect the range F4:F8 You selected all the cells F4:F8 and calculated totals in all of them at once.

Excel Project 1: Creating a Worksheet and an Embedded Chart 13 Formatting a Cell - Reference Book: Page EX Click A1 2.Click the Font box arrow and point to Arial Rounded MT Bold 3.Click Arial Rounded MT Bold 4.Click Bold button on toolbar 5.Click Font Size box arrow on toolbar 6.Click 24 in list 7.Click Font Color on toolbar 8.Click Violet (column 7, row 3)

Excel Project 1: Creating a Worksheet and an Embedded Chart 14 1.With cell A1 selected, drag to cell F1 2.Click the Merge and Center button on the Formatting toolbar Center a Cell across Columns by Merging Cells - Reference Book: Page EX 33

Excel Project 1: Creating a Worksheet and an Embedded Chart 15 1.Select cell A2 2.Click the Font box arrow and click Arial Rounded MT Bold 3.Click Bold button 4.Click Font Size box arrow and click 16 5.Click Font Color button (no need to change color since color is violet already) 6.Select the range A2:F2 7.Click Merge and Center button Format a Worksheet Subtitle - Reference Book: Page EX 33

Excel Project 1: Creating a Worksheet and an Embedded Chart 16 1.Select cell A3 (the upper-left corner cell of the rectangular range to format) 2.Drag the mouse pointer to F8 (the lower-right corner cell of the range to format) 3.Click Format on the menu bar 4.Click AutoFormat 5.Click the Accounting 2 format 6.Click the OK button 7.Select A10 to deselect the range AutoFormat the Body of the Worksheet - Reference Book: Page EX 34-35

Excel Project 1: Creating a Worksheet and an Embedded Chart 17 1.Click the Name box in the formula bar 2.Type a3 (as the cell to select) 3.Press ENTER Use Name Box to Select a Cell - Reference Book: Page EX 36

Excel Project 1: Creating a Worksheet and an Embedded Chart 18 Add a Chart to the Worksheet - Reference Book: Page EX 39 1.Select cell A3 2.Position the block plus sign in the cell’s border 3.Drag the pointer to the lower-right corner cell (cell E7) of the range to chart (A3:E7) 4.Click the Chart Wizard button on the toolbar 5.Click Clustered column with a 3-D visual effect (column 1, row 2) 6.Click Finish 7.Click Close if the Chart toolbar appears

Excel Project 1: Creating a Worksheet and an Embedded Chart 19 Add a Chart to the Worksheet - Reference Book: Page EX 39 1.Point to an open area in the lower- right section of the chart area so the ScreenTip, Chart Area, appears next to the mouse pointer 2.Drag the chart down and to the left (position the upper-left corner of the dotted line rectangle in A10) 3.Release the mouse button

Excel Project 1: Creating a Worksheet and an Embedded Chart 20 Add a Chart to the Worksheet - Reference Book: Page EX 39 1.Point to the middle sizing handle on the right edge of the rectangle 2.While holding down the ALT key, drag the sizing handle to the right edge of column F 3.Hold down the ALT key and drag the lower- middle sizing handle down to the bottom border of row 20 (if necessary) 4.Click cell H20 to deselect the chart

Excel Project 1: Creating a Worksheet and an Embedded Chart 21 Saving a Workbook 1.Click the Save button on the Standard toolbar 2.Type Extreme Blading 2nd Quarter Sales in the File name box 3.Click the Save in box arrow 4.Click E:\My Documents\ISYS100-ES\Excel 5.Click the Save button

Excel Project 1: Creating a Worksheet and an Embedded Chart 22 Quitting and Opening Excel 1.Point to the Close button on the right side of the title bar 2.Click the Close button 3.Click the No button 4.Open Excel again 5.Click Extreme Blading 2nd Quarter Sales in the Open area in the Getting Started task pane

Excel Project 1: Creating a Worksheet and an Embedded Chart 23 Use AutoCalculate to Calculate an Average or Sum - Reference Book: Page EX 49 1.Select range B6:E6 2.Right-click the AutoCalculate area on the status bar 3.Click Average (Notice the Average calculated) 4.Right-click the AutoCalculate area 5.Click Sum (Notice the Sum calculated) AutoCalculate Area

Excel Project 1: Creating a Worksheet and an Embedded Chart 24 Clearing Cell Contents Deleting Cell Contents can be done a couple of ways: Using the Fill Handle –Select the cell or range of cells –Point to the fill handle so the pointer changes to a cross hair –Drag the fill handle back into the selected cell or range until a shadow covers the cell or cells you want to erase. –Release the mouse button Try doing this and then Click UNDO 1.Using the Shortcut Menu –Select the cell or range of cells to be cleared –Right-click the selection –Click Clear Contents on the shortcut menu Try doing this and then Click UNDO

Excel Project 1: Creating a Worksheet and an Embedded Chart 25 Clearing Cell Contents Deleting Cell Contents can be done a couple of ways: Delete Key –Select the cell or range of cells to be cleared –Press the DELETE key Try doing this and then Click UNDO 1.Clear Command –Select the cell or range of cells to be cleared –Click Edit on the menu bar and then point to Clear –Click All on the Clear submenu Try doing this and then Click UNDO

Excel Project 1: Creating a Worksheet and an Embedded Chart 26 Clearing the Entire Worksheet Click the Select All button on the worksheet (empty cell between Column Letter A and Row Number 1) Press DELETE OR - Click Edit - Point to Clear - Click All If you try this, Click UNDO when finished.

Excel Project 1: Creating a Worksheet and an Embedded Chart 27 Deleting an Embedded Chart 1.Click the chart to select it 2.Press DELETE If you try this, Click UNDO when finished.

Excel Project 1: Creating a Worksheet and an Embedded Chart 28 Quitting Excel 1.Click Close 2.Click No to Save (since we already saved)

Excel Project 1: Creating a Worksheet and an Embedded Chart 29 Summary Start and Quit Excel Describe the Excel worksheet Enter text and numbers Use the AutoSum button to sum a range of cells Copy a cell to a range of cells using the fill handle Format a worksheet

Excel Project 1: Creating a Worksheet and an Embedded Chart 30 Summary Create a 3-D Clustered column chart Save a workbook and print a worksheet Open a workbook Use the AutoCalculate area to determine statistics Correct errors on a worksheet

Office 2003 Introductory Concepts and Techniques M i c r o s o f t Excel Project 1 Complete Any Questions?