BASIC EXCEL 2007 Mrs. Macias Computer Science Summer 2008

MS EXCEL 2007 Organize data Organize data Complete calculations Complete calculations Graph data Graph data Professional looking reports Professional looking reports Publish organized data to the Web Publish organized data to the Web Access “Real-time” data from Web sites Access “Real-time” data from Web sites

4 MAJOR PARTS OF EXCEL (1.) Workbooks and Worksheets- (1.) Workbooks and Worksheets- Workbooks are a collection of worksheets Workbooks are a collection of worksheets Worksheets – enter, calculate, manimpulate, and analyze data. Worksheets – enter, calculate, manimpulate, and analyze data. Worksheet = spreadsheet Worksheet = spreadsheet (2.) Charts – Excel can draw many types (2.) Charts – Excel can draw many types (3.) Tables - organize and sort data (3.) Tables - organize and sort data (4.) Web Support – save worksheets in html format so can be viewed/manipulated using a browser (4.) Web Support – save worksheets in html format so can be viewed/manipulated using a browser

Project #3 – Worksheet with an Embedded Chart Overview Overview Enter text into the worksheet Enter text into the worksheet Add totals to the worksheet Add totals to the worksheet Save the workbook that contains the worksheet Save the workbook that contains the worksheet Format the text in the worksheet Format the text in the worksheet Insert a chart in the worksheet Insert a chart in the worksheet Save the workbook a second time using the same file name Save the workbook a second time using the same file name Print the worksheet Print the worksheet

General Project Guidelines – Excel (1.) Select titles and subtitles for the worksheet – Remember less is more. (1.) Select titles and subtitles for the worksheet – Remember less is more. (2.) Determine the contents for rows and columns. (2.) Determine the contents for rows and columns. (3.) Determine the calculations that are needed. (3.) Determine the calculations that are needed. (4.) Determine where to save the workbook. (4.) Determine where to save the workbook.

General Project Guidelines – Excel Cont’d (5.) Identify how to format various elements of the worksheet. (Appearance) (5.) Identify how to format various elements of the worksheet. (Appearance) (6.) Decide on the type of chart needed. (6.) Decide on the type of chart needed. (7.) Establish where to position and how to format the chart itself. (7.) Establish where to position and how to format the chart itself.

CREATE SHORTCUTS/(ICONS) ON YOUR DESKTOP START START ALL PROGRAMS ALL PROGRAMS MS OFFICE MS OFFICE WORD – RIGHT CLICK WORD – RIGHT CLICK SEND TO SEND TO DESKTOP (CREATE SHORTCUT) DESKTOP (CREATE SHORTCUT) REPEAT FOR EXCEL, POWERPOINT, AND MAVIS 15 REPEAT FOR EXCEL, POWERPOINT, AND MAVIS 15

OPEN UP EXCEL MAXIMIZE EXCEL MAXIMIZE EXCEL MAXIMIZE WORKSHEET IF NOT ALREADY MAXIMIZE WORKSHEET IF NOT ALREADY When starts it creates a new blank workbook called Book1. The workbook is like a notebook with various worksheets. When starts it creates a new blank workbook called Book1. The workbook is like a notebook with various worksheets. Blank workbook has three blank worksheets. You can add more and change the name on the tabs as necessary. Blank workbook has three blank worksheets. You can add more and change the name on the tabs as necessary.

PARTS OF EXCEL WORKBOOK Document Window Document Window Ribbon Ribbon Mini Toolbar and Shortcut Menus Mini Toolbar and Shortcut Menus Quick Access Toolbar Quick Access Toolbar Office Button Office Button

WORKSHEET Organized into a rectangular grid containing vertical columns and horizontal rows. Organized into a rectangular grid containing vertical columns and horizontal rows. A column letter above the grid, also called the column heading, identifies each column. A column letter above the grid, also called the column heading, identifies each column. A row number on the left side of the grid, also called the row heading, identifies each row. A row number on the left side of the grid, also called the row heading, identifies each row. The intersection of each column and row is a cell. The intersection of each column and row is a cell. Cell reference = coordinates of the intersection of a column and row. For example, cell D11 is located in column D and row 11. Cell reference = coordinates of the intersection of a column and row. For example, cell D11 is located in column D and row 11.

ACTIVE CELL The cell in the worksheet where you currently are located and can enter data. The cell in the worksheet where you currently are located and can enter data. Excel tells you where you are or the active cell by: Excel tells you where you are or the active cell by: (1.) heavy border around the cell (1.) heavy border around the cell (2.) active cell reference in the “Name Box.” (2.) active cell reference in the “Name Box.” (3.) highlighted row and column (3.) highlighted row and column

GRIDLINES The horizontal and vertical lines running through the worksheet. The gridlines make it easier to see and identify each cell in the worksheet. The horizontal and vertical lines running through the worksheet. The gridlines make it easier to see and identify each cell in the worksheet.

Mouse Pointer Looks like block plus sign whenever located in a cell in the worksheet. Looks like block plus sign whenever located in a cell in the worksheet. Looks like block arrow whenever you are outside the worksheet or drag cell contents between rows or columns. Looks like block arrow whenever you are outside the worksheet or drag cell contents between rows or columns.

WORKSHEET WINDOW Normal view – default view Normal view – default view To the right and below the WS are: To the right and below the WS are: Scroll bars Scroll bars Scroll arrows Scroll arrows Scroll boxes Scroll boxes Tab split box Tab split box

STATUS BAR Status bar – presents info about the ws, the function of the button the mouse is pointing to, or the mode of Excel. Status bar – presents info about the ws, the function of the button the mouse is pointing to, or the mode of Excel. Mode indicators – Ie. Enter, Ready; appear on the status bar and specify the current mode of Excel Mode indicators – Ie. Enter, Ready; appear on the status bar and specify the current mode of Excel Enter – Excel is in the process of accepting data through the keyboard into the active cell Enter – Excel is in the process of accepting data through the keyboard into the active cell Ready – Excel is ready to accept the next command or data entry Ready – Excel is ready to accept the next command or data entry

KEYBOARD INDICATORS Show which “toggle” keys are engaged Show which “toggle” keys are engaged For example, scroll lock, number lock, Insert, etc. For example, scroll lock, number lock, Insert, etc. Appear to the right of the mode indicator Appear to the right of the mode indicator

Ribbon Tabs Tabs Groups Groups Commands Commands