McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-1 Office Excel 2007 Lab 3 Managing and Analyzing a Workbook

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-2 Objectives Correct worksheet errors Use absolute references Copy, move, name, and delete sheets Use AutoFill Reference multiple sheets Use Find and Replace

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-3 Objectives Zoom the worksheet Split windows and freeze panes Use what-if analysis and Goal Seek Control page breaks Change page orientation Add custom headers and footers Print selected sheets and areas

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-4 Concept Preview Absolute Reference Sheet Name AutoFill Sheet and 3-D References Find and Replace Split Windows Freeze Panes What-If Analysis Goal Seek Conditional Formatting

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-5 Outline Correcting Worksheet Errors –Using the Formula Error Checker –Calculating an Average –Correcting Formula Errors Individually –Using Absolute References

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-6 Outline Working with Sheets –Copying Between Sheets –Renaming Sheets and Coloring Sheet Tabs –Filling a Series –Referencing Multiple Sheets –Deleting and Moving Sheets

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-7 Outline Finding and Replacing Information –Finding Information –Replacing Information Saving to a New Folder

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-8 Outline Managing Large Worksheets –Zooming the Worksheet –Going to a Specific Cell –Splitting Windows –Freezing Panes –Watching Cells

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. 3-9 Outline Forecasting Values –Performing What-If Analysis Manually –Using Goal Seek Using Conditional Formatting –Creating Rules Manager –Creating Data Bars

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Customizing Print Settings –Controlling Page Breaks –Adding a Custom Header and Footer –Printing Selected Sheets –Printing Selected Areas Key Terms FAQs Discussion Questions

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Correcting Worksheet Errors

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Excel Error Values

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Using the Formula Error Checking Can correct errors individually Can use Excel's formula error checker tool –Checks all errors one at a time –Identifies the problem –Suggests corrections

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Calculating an Average

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Correcting Formula Errors Individually

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Using Absolute References

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 1 An absolute reference is a cell or a range in a formula whose location does not change when the formula is copied To avoid relative adjustment of cell references, enter a $ (dollar sign) before the column letter and row number –Changes cell reference to absolute –Cell reference does not change when copied Absolute Reference

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Examples of Relative and Absolute References

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved More on Absolute Reference Cells

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Working with Sheets Worksheets

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Copying Between Sheets Select the source to copy Switch to the new sheet to specify the destination All worksheet data, graphic objects, and formatting, except for the column width settings, are copied

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Renaming Sheets and Coloring Sheet Tabs As more sheets are added, remembering what information is in each sheets becomes difficult Renaming the sheets can help to clarify the contents

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 2 Can be up to 31 characters Can be entered in uppercase, lowercase, or a combination Can contain any combination of letters, numbers, and spaces Cannot contain the characters : ? * / \ Cannot be enclosed in square brackets Sheet Name

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Changing Tab Colors

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Filling a Series Use AutoFill to enter the months May and June

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 3 Helps to easily enter a series of headings Recognizes trends Automatically extends data and alphanumeric headings as far as you specify Dragging the fill handle activates the AutoFill feature AutoFill Fill handle

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved AutoFill Examples

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Referencing Multiple Sheets With Excel, you can create a formula that references cells in other worksheets

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 4 Formulas can reference cells in other sheets of a workbook Formula contains a sheet reference –Name of the sheet followed by an exclamation point and the cell or range (=Sheet2!B17) 3-D references are used for the same cell or range of cells on multiple sheets Sheet and 3-D References

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved D References

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Hiding Gridlines and Headings

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Deleting and Moving Sheets Display the sheet to be deleted –In the Cells group open the DELETE menu –Click DELETE to remove the sheet To move a sheet, drag the selected tab along the rows of sheet tabs to the new location

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Finding and Replacing Information

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 5 Helps you quickly find specific information Automatically replaces with new information The Find command locates all occurrences of the text or numbers you specify The Replace command works with the Find command Find and Replace

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Find and Replace Options

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Finding & Replacing

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Replacing Information

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Saving to a New Folder

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Managing Large Worksheets Zoom to change how much information is displayed Split windows to view different areas of the same sheet at the same time Freeze panes

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 6 Split Windows Allows you to divide a worksheet window into sections Sections of window are called panes The worksheet can be divided into … –Two panes (horizontally or vertically) –Four panes Each pane can be scrolled independently

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Split Window

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 7 Prevents the data in the pane from scrolling as you move to different areas in a worksheet Can freeze information in the top and left panes only Useful when your worksheet has row and column headings Freeze Panes

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating Freeze Panes

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Frozen Panes

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Watching Cells

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Forecasting Values

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 8 A technique used to evaluate the effects of changing selected factors Quickly see the effects of changes when you substitute different values in cells What-If-Analysis

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 9 Used to find the value needed in one cell to attain the desired result in another cell Varies the value in a cell you specify until a formula returns the desired result The value of only one cell can be changed Goal Seek

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Goal Seek

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Goal Seek Results

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Conditional Formatting

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Concept 10 Changes the appearance of a range of cells based on a condition –If cells meet the conditions, they are formatted –If cells do not meet the conditions, they remain unformatted There are several ways to applying conditional formatting Conditional Formatting

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Conditional Formatting Table

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating Cell Rules

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Use Rules Manager

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a New Rule

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Specifying the Range for Conditions

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating Data Bars Displays bars similar to a bar chart within each cell Shows the relative values of the cell The size of the number determines the length of the bar

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Customizing Print Settings Control page breaks Change the page orientation –Portrait –Landscape Center the worksheet on a page Hide gridlines Add custom header and footer information

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Control Page Breaks

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Adding Custom Header and Footer

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Adding a Footer

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Scale Sheets to One Page

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Printing Selected Areas Select the cell range you want to print Click in the Page Setup group and choose Set Print Area

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Key Terms cont. 3-D reference absolute reference AutoFill conditional formatting Find and Replace freeze panes Goal Seek mixed reference page break Pane print area sheet name sheet reference split window what-if analysis

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved FAQs 1.How do I change the name of a worksheet? 2.Is there an easy way to enter a series of headings in Excel? 3.I need to rearrange the order of my worksheets. How can I do this?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved FAQs 4.How can I split my Excel window to view more information? 5.Help! I can't see the column and row heading when I scroll through my worksheet. What can I do? 6.How does the Watch Window function work? 7.Is there a way to do forecasting in Excel?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved FAQs 8.How can I change the color on the worksheet tabs? 9.How can I display gridlines when printing? 10.What is goal seek? 11.I need to print only a range of cells from my worksheet. How can I do this? 12.I want the date to appear on the bottom of my worksheet. How can I do this?

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Discussion Questions 1.Your project involves working with multiple Excel worksheets for sales for the different quarters. Explain how the 3-D function can assist you in calculating totals for the year. How does this work? 2.Explain What-If-Analysis and how Goal Seek works in Excel.

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved Discussion Questions 3.Discuss the various options available in Excel to work with a large worksheet. 4.Give two examples of using the Watch Window function in Excel. 5.It is time to print your worksheet. What print options in Excel can assist you in making your sheet more professional?