How a PM Plans an Epic Adventure Rick Mason PMP

Typical Project Management Steps Integration Scope Time Cost Quality Human Resource Communications Risk Procurement

Typical Project Management Steps Integration - Perhaps not as important Scope - Gotta have a goal... Time - Vacations are VERY time bound Cost - OPM? no - My $ has an end! Quality - What is Vacation Quality? Human Resource - My resources are mine! Communications - Few, but important Risk - Lots to talk about here... Procurement - And Here

Project Integration Management Develop Project Charter * Develop Project Management Plan * Direct and Manage Project Execution * Monitor and Control Project Work Perform Integrated Change Control Close Project or Phase

Project Scope Management Collect Requirements * Define Scope * Create WBS Verify Scope Control Scope

Project Time Management Define Activities * Sequence Activities * Estimate Activity Resources * Estimate Activity Durations * Develop Schedule * (High level only) Control Schedule - No!

Project Cost Management Estimate Costs * Determine Budget * Control Costs

Project Quality Management Plan Quality Perform Quality Assurance Perform Quality Control

Project Human Resource Management Develop Human Resource Plan Acquire Project Team Develop Project Team Manage Project Team

Project Communications Management Identify Stakeholders * Plan Communications * Distribute Information * Manage Stakeholder Expectations Report Performance

Project Risk Management Plan Risk Management Identify Risks * Perform Qualitative Analysis ~ Perform Quantitative Analysis ~ Plan Risk Responses * Monitor and Control Risks

Project Procurement Management Plan Procurements * Conduct Procurements * Administer Procurements Close Procurements

Project Integration Management Develop Project Charter I am the Stakeholder - What do I expect Develop Project Management Plan Pretty informal for personal projects Direct and Manage Project Execution Yes, I am the resource, but I still need to track what needs to be done, and when But MS Project is overkill. Use a To Do list

Project Scope Management Collect Requirements It's a vacation, but there are requirements Ride across the USA Take lots of pictures Don't get hurt Define Scope More important is the overall scope Accomplish my dream

Project Time Management Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Durations Develop Schedule

Define and Sequence Activities Definition can be looser since doer and specifier are the same Unlike a project with many people, tasks are less critical as to order Tasks can be executed back and forth rather than in strict sequence

Estimate Resources and Durations One and the same for one person tasks It can be hard to estimate durations for tasks someone else is doing But I found estimating for myself is no easier :(

Develop Schedule My trip has one date - 31-May = Start I get done, when I get done. But to start on time I needed a rough schedule of things to do to get ready Beyond that, I have a rough end goal

Project Cost Management Estimate Costs Determine Budget Wrong order - I have limited $ - Costs must fit This means fit features to funds What do I do with out What do I buy high end, what do I buy budget When do I keep what I have, even if old This all ties to Risk -- More in a minute

Project Communications Management Identify Stakeholders Me... And my family and friends Plan Communications What does Communications mean? Phone/Text Email Blog/Journal Distribute Information Not as simple as it seems...

How do I "Distribute" Information Blog/Journal - crazy guy on a bike... crazyguyonabike.com/doc/LemonadeTour But How do I do this on the road? This took planning and design Compact Camera Cell phone Cables, Software, Scripts Result? ability to post where ever I am!

Project Risk Management Identify Risks Perform Qualitative Analysis ~ Sort of Perform Quantitative Analysis ~ Sort of Plan Risk Responses This is probably the best PM value add!

If All else fails, use my Cell Phone, Thumb & Visa!!! Problem Likely impact score Responce Flat Tires 5 25 Spare Tubes / Patches Slashed Tires 2 10 Tyvek / Boot Broken Spokes 3 9 Spare Spokes Boken Cable 4 8 Spare Cables Gear issues 6 Friction Mode Bee Sting Benadryl Crash First Aid Kit Broken Frame 1 Accept (spare impracticle) Ripped Bags Duct Tape Broken Rack Wire, Duct Tape, Rope Other big failure If All else fails, use my Cell Phone, Thumb & Visa!!!

Project Procurement Management Plan Procurements Make a list of what is needed Add up all that it will cost Prioritze Dust off Wallet Conduct Procurements Pretty simple - I only need MY approval

In summary - What's similar / What's different What we learned as PMs still applies PM and PMBOK knowledge is still useful Where to focus time & energy is different When did weight ever matter on the job? Using PM skills here helps break rigidity We shouldn't treat every project the same at work, "planning" a trip help break that block.