GE 121 – Engineering Design Engineering Design GE121 Managing The Design Process Lecture 11A

GE 121 – Engineering Design Managing the Design Process  Introduction of several tools for managing the design process  Work Breakdown Structure (WBS)  Linear Responsibility Chart (LRC)  Scheduling Tools  Percent Complete Matrix

GE 121 – Engineering Design Managing Design Activities  Creating and controlling the design environment is part of managing design  A project can be characterized as ‘a one- time activity with a well-defined set of desired ends’  The three ‘S’s of projects  Scope  Spending  Scheduling

GE 121 – Engineering Design Design Projects are Different than Other Projects  Scope/Scheduling of Design Projects (compared to, say, a construction project) are not often fully known at the outset  Uncertainties / External Impacts associated with Design Projects make some of the Management Tools even more useful and necessary  Project Management Tools can be useful for gaining consensus by the team about  What must be done  Who will do it  When things must be done

GE 121 – Engineering Design Summary of the Three ‘S’s  Scope  Clearly understand what must be done for the project to succeed  Schedule  Determine when each activity must be completed for the entire project to be completed on time  Spending  Managing all the resources that can be spent on a project Industry – Usually translated into $ Students – Time is most closely managed resource

GE 121 – Engineering Design Project Management Tools Overview  Management consists of 4 functions (Ch 1)  Planning – 3 S’s. Must know: Scope, Schedule and Resources (Spending)  Organizing – Determining: who is responsible for each task which other resources can be called upon  Leading – Using tools to motivate team by showing: understandable tasks fair distribution of work progress toward goals * Leadership cannot be provided by tools alone  Controlling – Done in context of tools/plans that have been created Tracking progress is only meaningful against stated goals Corrective action or plan changes only effective if team is confident that plans they have helped create are going to be used

GE 121 – Engineering Design Project Management Tools Overview (cont’d)  Scope Tools  Work Breakdown Structure (WBS) Hierarchical representation of all tasks that must be completed for project Break down into pieces small enough that resources/time can be estimated with confidence  Linear Responsibility Chart (LRC) Identifies which team member has primary responsibility for each task in WBS Matrix form with tasks matched to team members, client, users, stakeholders Particularly important for team-based activities, to clearly identify who is responsible for each task, and who else will be involved

GE 121 – Engineering Design Project Management Tools Overview (cont’d)  Schedule Tools  Team Calendar Shows all of the time available to the team Highlights deadlines and timelines  Gantt Chart Horizontal bar graph Maps various activities against a time line  Activity Network Graphs activities and events Shows logical ordering

GE 121 – Engineering Design Project Management Tools Overview (cont’d)  Spending Tool  Budget List of all items that will incur an economic cost Organized into logically related categories (labor, materials) Important to distinguish between the budget to do the design, and the budget to build the product!  Other Control Methods  Percent Complete Matrix (PCM) Relates Extent of Work Done to Total Level of All Work to be Done