Project Management

Project Characteristics What is Project Management ? Session 2: PROJECT MANAGEMENT PROCESS Project Characteristics What is Project Management ? Project Life Cycle and Project Management Output 5 Processes and 9 Knowledge Area Managing a Project

PROJECT CHARACTERISTICS Is a TEMPORARY endeavour undertaken to create a UNIQUE product, service or result START  TEMPORARY FINISH STOP OR MEASURABLE  UNIQUE QUANTIFIABLE

Project requires RESOURCES, often from VARIOUS AREAS PROJECT ATTRIBUTES Has a UNIQUE Purpose Project is TEMPORARY Project requires RESOURCES, often from VARIOUS AREAS Project should have a PRIMARY SPONSOR or CUSTOMER Project involves UNCERTAINTY

WHAT IS PROJECT MANAGEMENT ? Is the application of Knowledge, Skills, Tools and Techniques to Project Activities to meet Project Requirements

PROJECT, PROGRAM & PORTFOLIO MANAGEMENT PROGRAMS PROJECTS

ORGANIZING & PREPARING PROJECT LIFE CYCLE & PM OUTPUT TIME STARTING ORGANIZING & PREPARING CARRYING OUT WORK CLOSING Project Charter Project Management Plan Accepted Deliverables Archived Project Documents PROJECT MANAGEMENT OUTPUT

ORGANIZING & PREPARING COST & STAFFING LEVEL ACROSS PROJECT CYCLE STARTING ORGANIZING & PREPARING CARRYING OUT WORK CLOSING Cost & Staffing Level TIME

STAKEHOLDER INFLUENCE VS COST TO CHANGE (Opportunity to add value) Degree Cost to change TIME

EXPLOSION OF INFORMATION TIME

PROJECT UNCERTAINTY / RISK Risk (Uncertainty) Uncertainty / Risk TIME

Project / Phase Boundaries 5 PROCESS GROUP 4 Monitoring & Controlling Planning 1 5 Enter Phase / Start Project Initiating Closing Exit Phase / End Project 2 3 Executing Project / Phase Boundaries

MONITORING & CONTROLLING OVERLAP OF PROCESS GROUPS IN A PHASE INITIATING PLANNING EXECUTING MONITORING & CONTROLLING CLOSING Level of Process Interaction START FINISH TIME

OVERLAP OF PROCESS GROUPS IN A PHASE

PROJECT PHASES SINGLE PHASE PROJECT Are division within a project where Extra Control in needed to effectively manage the completion of a Major Deliverable. Project Phases are typically completed sequentially, but can overlap in some project situations. Monitoring & Controlling SINGLE PHASE PROJECT Planning Initiating Closing Executing

MULTI PHASES PROJECT Planning CONCEPT PHASE DESIGN PHASE CONSTRUCTION COMMISSIONING PHASE Planning

Monitoring & Controlling 9 KNOWLEDGE AREA 5 PROCESS GROUP Initiating Planning Executing Monitoring & Controlling Closing PROJECT MANAGEMENT INTEGRATION Develop Project Charter Develop Project Management Plan Direct & Manage Project Execution Monitor & Control Project Work Perform Integrated Change Control Close Project or Phase PROJECT SCOPE Collect Requirements Define Scope Create WBS Verify Scope Control Scope PROJECT TIME Define Activity Sequence Activities Estimate Activity Resources Develop Schedule Control Schedule PROJECT COST Estimate Cost Determine Budget Control Cost PROJECT QUALITY Plan Quality Perform Quality Assurance Perform Quality Control PROJECT HR Develop HR Plan Acquire Project Team Develop Project Team Manage Project Team PROJECT COMMUNICATION Identify Stakeholder Plan Communications Distribute Information Manage Stakeholder Expectation Report Performance PROJECT RISK Plan Risk Management Identify Risk Perform Quantitative Risk Plan Risk Responses Monitoring and Control Risk PROJECT PROCUREMENT Plan Procurement Conduct Procurement Administer Procurement Close Procurement I C A O

MANAGING A PROJECT (Project Success Definition) Identifying Requirements Establishing clear and achievable objectives Balancing the competing demands for Quality, Scope, Time and Cost Cost Adapting the specifications, plans, and approach to the different concerns and expectations of the various stakeholders Quality Time Scope