1 Excellence in Research for Australia (ERA) Q & A Session Research Administrators’ Seminar 3 December 2014

Welcome and Introductions 2

Preparations for ERA 2015 ERA team – university visits – 38 so far! Broad range of issues and some common themes: researcher eligibility (esp. <0.4FTE) peer review sample research reports open access explanatory statements ERA Helpdesk has also been active – we are here to help Phone: SEER open soon – 19 January 2015 – new Stage 0 ARC will implement ‘case manager’ approach 3

REC Member and Peer Reviewer Recruitment Thank you. Very strong pool of potential reviewers. The ARC genuinely appreciates your contributions to ensuring the success of this approach Research Evaluation Committee (REC) Membership 8 REC Chairs announced in November - bring considerable experience and ability to ensure ERA evaluations are of the highest standard The ARC is in the process of contacting other selected members of the RECs The ARC will announce the full list of RECs members in the coming months after all contracts have been finalised ELOs will be advised Peer Reviewers The call for Peer Reviewer nominations closed on 26 November 2014 Approximately 1000 nominations – all submitted nominees will be engaged for ERA 2015 Unsuccessful REC nominees in peer review disciplines will automatically be contacted by the ARC to participate in the peer review process 4

ERA 2015 Submission Timetable 5 PhaseActivityStart DateDeadlineResponsible Submission Stage 0 Stage 1 19 January February February March 2015 Institutions Institutions Stage 216 March April 2015 ARC, with Institutions Stage 38 April April 2015Institutions Stage 414 April April 2015Institutions

Researcher Institution Submission Applied Measures Esteem Measures Research Output Research Income Journal Article Book Book Chapter Conference Publication Original Creative work Live Performance Curated Exhibition or Event Recorded or Rendered work Research Report Australian Competitive Grant Other Public sector CRC Industry and Other International Competitive Peer Review International Other Australian Industry and Other Patent Research Commerciali sation Income Registered Design Plant Breeders Right NHMRC Endure Guideline Editor Work of Reference Member of Learned Academy Recipient of Competitive Fellowship Member of Statutory Committee Recipient of Aus. Council grant or Fellowship

Researcher Institution Submission Applied Measures Esteem Measures Research Output Research Income Journal Article Book Book Chapter Conference Publication Original Creative work Live Performance Curated Exhibition or Event Recorded or Rendered work Research Report Australian Competitive Grant Other Public sector CRC Industry and Other International Competitive Peer Review International Other Australian Industry and Other Patent Research Commerciali sation Income Registered Design Plant Breeders Right NHMRC Endure Guideline Editor Work of Reference Member of Learned Academy Recipient of Competitive Fellowship Member of Statutory Committee Recipient of Aus. Council grant or Fellowship Institution + Field or Research (FoR) Unit of Evaluation (UoE)

Researcher Institution Submission Applied Measures Esteem Measures Research Output Patent Research Commercialisation Income Registered Design Plant Breeders Right NHMRC Endure Guideline Editor Work of Reference Member of Learned Academy Recipient of Competitive Fellowship Member of Statutory Committee Recipient of Aus. Council grant or Fellowship Staff Reference Number

XML Schema vs XML Document Web: arc.gov.au | XSD XML -Created by ARC -Part of Tech Pack -Naming convention -Data Structure -Validation Rules -Data type -Data format -Mandatory data requirement -Created by Institution -Multiple data item -Must follow XSD Define DataContain Data

XSD XML

Submission Roles in SEER ARC RolesInstitution Roles -ERA Repository Manager -ERA User Manager -Seer Officer (Admin role) -Submission Analyst -Submission Manager -Submission Analyst -Institutional Liaison Officer -Institution Finaliser -Repository Manager -Institution Officer -Institution Certifier

Stage 0 Stage 1-2 Stage 3 Upload submission file Certify Submission Finalise Submission Main Submission Tasks

Upload submission file Certify Submission Finalise Submission Institution Officer Institution Certifier Institution Finaliser Check Repository Repository Manager

Test Institution Repository Uncertify Submission Approve Stage 2 submission ERA Repository Manager ERA User Manager Submission Analyst View Submission Dashboard Submission Officer, Submission Manager, Seer Officer Reject Stage 2 submission Manage User account Unfinalise Submission Manage SEER Configuration

Repository Testing Instructions Step-wise Guide to testing for Repository Managers Distributed next week through ELOs Also to ELOs next week information about user roles and setting up accounts in SEER 15

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement Institution Liaison Officer viewInstitution Finaliser view

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Upload submission file View Error and warning Create UoE Test Repository Finalise stage 1 (ARC) Check data integrity (stage2) (ARC) Approve submission Finalise Stage 2 Electronica lly certified submission Complete ERA Survey Print to sign certification Complete explanatory Statement

Questions? 33