U.S. Department of Agriculture eGovernment Program March 27, 2002 eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

U.S. Department of Agriculture eGovernment Program 2  Welcome  Briefing Topics  Guest Speaker – Capital Planning & Investments  Agency Updates  Tactical Planning  Q & A  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 3 EGWG Briefing Topics Past Briefings:  Universal Telecommunications Network (UTN) — February 13  Export.gov (Quicksilver) — February 20  eEligibility (Quicksilver) — February 27  Geospatial One Stop (Quicksilver) —March 13  Integrated Acquisition System (eProcurement) — March 13 Today’s Briefing:  Capital Planning and Investment (CPIC) Planned Briefings:  Additional USDA-related Quicksilver initiatives  Cyber Security  Enterprise Architecture  GPEA/Paperwork Reduction Act

U.S. Department of Agriculture eGovernment Program 4 Agenda  Welcome  Briefing Topics  Guest Speaker – Capital Planning & Investments  Agency Updates  Tactical Planning  Q & A  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 5 Guest Speaker IT Capital Planning at USDA Gregory Parham, Associate CIO Information Resources Management

U.S. Department of Agriculture eGovernment Program 6 IT CAPITAL PLANNING The CPIC is a structured, integrated approach to managing IT investments. It ensures that all IT investments align with the USDA mission and support business needs while minimizing risks and maximizing returns throughout the investment’s life cycle.

U.S. Department of Agriculture eGovernment Program 7 IT CAPITAL PLANNING Legislative Background and Associated Guidance  Clinger-Cohen Act of 1996  OMB Circular A-130

U.S. Department of Agriculture eGovernment Program 8 IT GOVERNANCE STRUCTURE

U.S. Department of Agriculture eGovernment Program 9 IT CAPITAL PLANNING Investment Technology Budget Overview  USDA’s portfolio of IT investments totals over $1.2 billion annually since FY 2000  35 investments considered major for FY 2003  50+ investments considered major for FY 2004, including eGov “Smart Choices”

U.S. Department of Agriculture eGovernment Program 10 IT CAPITAL PLANNING

U.S. Department of Agriculture eGovernment Program 11 SCOPE/THRESHOLDS FOR MAJOR IT INVESTMENTS Major IT systems meet at least one of the following criteria: Total life cycle costs greater than $50 million Significant multiple-agency impact Mandated by legislation or executive order, or identified by the Secretary as critical Common infrastructure Department strategic or mandatory-use system, or Significantly differs from or impacts on the Department infrastructure, architecture, or standards guidelines

U.S. Department of Agriculture eGovernment Program 12 CPIC 5-PHASE PROCESS

U.S. Department of Agriculture eGovernment Program 13 Mission Secretarial/Administration Priority PRE-SELECT

U.S. Department of Agriculture eGovernment Program 14 SELECT Mission Risk ROI Security Enterprise Architecture Telecommunications Secretarial/Administration Priority

U.S. Department of Agriculture eGovernment Program 15 CONTROL Risk Cost Schedule Performance Security Enterprise Architecture Telecommunications Secretarial/Administration Priority

U.S. Department of Agriculture eGovernment Program 16 EVALUATE Post-Implementation Review Security Enterprise Architecture Telecommunications

U.S. Department of Agriculture eGovernment Program 17 STEADY-STATE Mission Cost Performance Security Enterprise Architecture Telecommunications

U.S. Department of Agriculture eGovernment Program 18 IMPORTANT DATES

U.S. Department of Agriculture eGovernment Program 19 IMPORTANT DATES

U.S. Department of Agriculture eGovernment Program 20 Agenda  Welcome  Briefing Topics  Guest Speaker – Capital Planning & Investments  Agency Updates  Tactical Planning  Q & A  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 21 Agency Updates Short (30 Second) updates on new or interesting eGovernment-related items in your agency (not tactical plan-related) that your EGWG peers would benefit from knowing.  New best practices/lessons learned  New eGovernment applications or systems coming on-line (important milestones reached)—for example, USDA redesign, Service Center eFILE requirements, etc.  Positive stories of how eGovernment is working in your agency  Awards won  Actions taken/initiatives started (e.g., Section 508 efforts in NRCS, CyberSeniors/Teens in CSREES, etc. )  Resources others might find of use

U.S. Department of Agriculture eGovernment Program 22 Agenda  Welcome  Briefing Topics  Guest Speaker – Capital Planning & Investments  Agency Updates  Tactical Planning  Q & A  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 23 Agency Tactical Plans: Progress & Status Update  First drafts received from 13 agencies  Very high quality, represent a lot of hard work  Comments on first drafts returned earlier this week  Complete draft due March 29 (Friday)

U.S. Department of Agriculture eGovernment Program 24 Agency Tactical Plans: Common Trouble Spots  Information collections  ‘Information collections’ in the tactical plans refer to collections of information from the public regulated by the Paperwork Reduction Act  Each PRA-regulated information collection has an 8 digit control number issued by OMB; control numbers for USDA begin with 05.  Example OMB Control Number:  PRA information collections are important because they are also the set of transactions that GPEA requires be electronically enabled by  Financial information  Part A of section VI requires no additional calculations; it is simply a summary of the budget information presented in section V.  Part B (current IT spending by stakeholder group) is understandably difficult; if you cannot reasonably acquire this information, make estimates based on your agency’s current or recent IT budget/spending information.

U.S. Department of Agriculture eGovernment Program 25 Agency Tactical Plans: Common Agency-Specific Initiatives In addition to linkages with the Department’s eGovernment Strategic Plan, many agencies had similar agency-specific initiatives Agencies may wish to take advantage of these similarities to integrate their initiatives, or to simply collaborate and share knowledge. Common initiatives include:  Extranets  Commodity data/market news  Telecommunications/infrastructure Additional commonalities may become apparent as agency plans become more complete

U.S. Department of Agriculture eGovernment Program 26 Agenda  Welcome  Briefing Topics  Guest Speaker – Capital Planning & Investments  Agency Updates  Tactical Planning  Q & A  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 27 Questions and Answers ??

U.S. Department of Agriculture eGovernment Program 28  Welcome  Briefing Topics  Guest Speaker – Capital Planning & Investments  Agency Updates  Tactical Planning  Q & A  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 29 Next Steps & Wrapup  PDA Redrawing  Complete final draft of Agency Tactical Plan by Friday, March 29 and submit to eGovernment mailbox Remember to submit eGovernment baseline with Tactical Plan (since it is an appendix to the plan)  1/2-day Business Case Seminar by OMB including Mark Forman on April 10th and April 11th hosted at USDA  We continue to welcome your contributions to and suggestions about the eGovernment Web site, including news, agency highlights, Guidebook resources, etc.  Next meeting: Wednesday, April 10, 2002 in Room S-107  Thanks for all your effort