VC and Chief Executive DVC for Research and Knowledge Transfer Line-Managing DVCRegistrar and Deputy Chief Executive DVC for Education College Dean Associate Dean of Research and Knowledge Transfer College Manager Research and Finance Team Associate Dean of Education External Affairs and Planning Team Infrastructure and Technical Services Team Education Team

Research and Finance Team Advisory Board Alumni – fundraising Employer Engagement Events External reputation management HR policies and records management Internal communications/ newsletters Internationalisation Management Information Marketing and External Communications PA, diary management Post Offer Open Days Projects for the Dean/T&F groups/planning Staff Induction Support for recruitment VIPs, profile raising, press and PR Web support Workload Planning Education Team Communication, Internationalisatio n & External Relations Infrastructure and Technical Services Team DARO Personnel Admissions Planning Communications International Office Legal Services HR Business Partner College Manager

Assistant College Manager Communication, Internationalisation & External Relations To be appointed (G) External Affairs Officer (E FTE) (E/D/C FTE) Admin Assistant – External Relations (D/C FTE) SIGNIFICANT INTERFACE/OVERLAP WITH THE EDUCATION TEAM Reception / Front of House (C/B – 2.2 FTE) External Affairs TeamExecutive Support Team Alumni Relations Assistant (D FTE)

Facilities Technical Services Research and Finance Team CDOs Clusters Discipline-specific technicians (operations and management) IT enhanced learning IT mail lists Laboratory management Learning Spaces Printing Services Telephony Web support Accessibility Building responsibilities Business Continuity Capital Programme / Projects Insurance Maintenance Security Space Allocation Space Planning and Utilisation Sustainability IT Procurement Education Team External Affairs and Planning Team Infrastructure and Technical Services Team Inventory Procurement Campus Services EDS Legal Services Health and Safety Business Continuity Insurance Health and Safety Risk Management Accident Reporting Collation of risk register Compliance with statutory regulations Risk assessment Risk management procedures

Assistant College Manager Infrastructure & Technical Services Raymond Thompson (G FTE) Experimental Officers & Specialist Technical Support (G/F/E/D/B FTE) (Split for practical purposes into a Streatham team and 2 Tremough teams) Computing Support (F/E 5.4 FTE) Teaching Technicians (F/E/D 5 FTE) Workshop & Research Technicians (F/E/D 15 FTE)

Research Manager Finance Manager Research and Finance Manager Finance Business Partner Budget monitoring variance analyses Business Planning support Coding review and training Devolved Library Budgets' Financial Forecasting Financial Planning Management information Policy/regulation Post approvals Purchase ordering Reconciliation Unit reporting Academic visitors Call management Conferences/journal support Ethics Committee International research partnerships Knowledge Transfer Liaison Management info – support for research strategy/KPIs Post approvals for research staff Post award administration and monitoring PGR Funding REF/Impact/RA5 Research administration and dissemination Research and income generation support Research Business Plan and monitoring Research Costings Research Resources (through library) Research Seminars Symplectic/ University systems TRAC Invoice processing Payments and expenses Student finance Procurement Payroll RKT DARO Research office International office Student finance Contract research Legal Graduate Faculty Library Infrastructure and Technical Services Team External Affairs and Planning Team Education Team Review and consolidate Business Plan Manage Teams Operationalise College Manager

Deputy College Manager Research & Finance Paula Sanderson (G) Research Managers (F – FTE) Finance Manager (F – 1.00 FTE) PGR & Research Assistants (C FTE) Research & Finance Assistant (C FTE) Senior Finance Assistants (E/D FTE)

Student Services Academic Support Research and Finance Team Discipline meetings resources for library/ reading list management' External examiners Generic web support MACE evaluation QA SSLCs Staff timetable Work placements Assignment hand-in Attendance monitoring DRC support International student support Late submission and absence Marks entry Mitigations Module entry Records management Transfer of programmes Withdrawals and interruption Timetabling operations Academic policy & standards Library Legal Services Education Support Team External Affairs and Planning Team Infrastructure and Technical Services Team Student Support Employability DRC Counselling International Office Education Manager Exam Boards Module Registration Employability, appeals, complaints, curriculum dev., PAC, handbooks, strategy and policy, KPIs, Widening Participation, NSS, SSLC, tariff setting, start timetabling, external accreditation, promotion of new team DARO Registry Faculty EEU College Manager

Assistant College Manager Education Neil Sewell G Student Services Manager (F – FTE) Academic Support Manager (F – FTE) Student Services Officers/Assistants (E/D FTE – 1.0 Tremough) Admin Assistants - Education C/D – 6.0 FTE

Key principles relating to appointing staff to the new structure A common approach will be used for all appointments to the new College structure; The move to new structures will be as “light touch” as practicable, particularly for staff currently based in the Business School and the College of Engineering, Mathematical and Physical Sciences (CEMPS); Due regard will be had to University equality policies in matching and appointing staff to posts within the new structure; Job descriptions will be developed for all roles within the new College structures using a standard template. These posts will all be graded using the HERA job evaluation scheme or matched to posts that have already been graded using these arrangements.

Appointing staff to the new structure Any offer of a post that is made to a member of staff will normally: Be within the current capabilities of the member of staff; Have (where possible) similar duties and responsibilities to his or her current role; and Attract an equivalent package of terms and conditions of employment. Where a member of staff has a temporary change to a substantive contract (i.e. change to hours, additional payment, etc) he or she should expect only to be matched to a post that matches the pay and terms and conditions associated with his or her permanent appointment (i.e. substantive post).

Stage 1 Where it is identified that there is a unique match between an existing role in terms of duties, responsibilities and terms and conditions within one of the Schools and a new post in the College structure, then that person will be matched (i.e. appointed without the need for an interview or other selection process) to the post in the new College structure.

Stage 2 Where no unique match between one individual and a new post in the structure can be made, then the posts within the structure for which each member of staff can express an interest in applying for will be identified and “ring –fenced” to them (i.e. individuals will receive priority consideration for these posts ahead of other staff). Where there is more than one member of eligible staff for a post within the ring fence, then such a post will be subject to a restricted competition process. Following an interview, the panel will offer the post to the individual who most closely matches the requirements of the post(s) for which they have been interviewed. All offers will be to open-ended posts unless otherwise stated on the job description.

Stage 3 Where no matching to an equivalent post can be completed, as defined in Stage 1, or where a member of staff has been unsuccessful in a restricted competition, as defined in Stage 2, the member of staff will be considered for other relevant vacant posts in the University. If no other relevant vacant post is available, an individual may be offered a lower graded post.