In-Kind Contribution Management Update Allen Weeks March 20, Lund

Contents IKC Potential for construction phase IKC Agreed and Planned vs total Possible value HoA/IKC Agreements planned for Q1 and Q2 2015

Host Countries of Sweden and Denmark 47,5% Construction 15% Operations In-kind Deliverables ~3.5% Cash Investment ~96.5% Non Host Member Countries 52,5% Construction 85% Operations In-kind Deliverables ~ 70% Cash Investment ~ 30% Financing includes cash and deliverables

ESS construction funding status

5 ESS In-Kind Contributions – General principles Potential in-kind contributions are defined by the ESS Programme Plan Values based on ESS Cost Book Each contract to follow a pre-defined structure The delivering party is wholly responsible for the contribution (technical, financial, commercial) In-Kind Review Committee to evaluate all IKC agreement proposals ESS STC/Council to approve all in-kind contracts Based on final evaluation the Member Country gets accredited the value of the In-Kind Contribution

Construction cost: € 1,84 Billion In-kind: € 750 Million Accelerator Instruments TargetControls 65% 59% 65% 75% € 509 M € 350 M € 155 M € 71 M ESS In-kind Goals

Increase Emphasis on In-Kind Commitments by member countries to fund over one-third of ESS as in-kind Partners identified for more than €400M value of WPs (55% of estimated total in-kind value) 51 agreements in place by the end of Q1 & Q – over €100M In-kind agreements on the critical path – essential to close IKC agreements with partners in 2015 to avoid schedule delay 7

The ESS Organization ESS Council Director General James Yeck Admin & Finance Committee In-Kind Review Committee Technical Advisory Committee Scientific Advisory Committee Communications, External Relations & In-kind Environment, Safety, Health & QA Technical Directorate Science Directorate Project Support & Admin. Directorate Conventional Facilities

ESS In-kind contributions – In-Kind process EOI response ESS + Potential party discussion Contract proposal IKRC recommendation + Council approval IKC frame contract + technical annex Detailed Design Phase ESS + Partner Critical Design Review (CDR) Realization and Verification ESS + Partner System Acceptance Review (SAR) IKRC + Council approval Transfer of ownership IKC value crediting to member country

10 ESS In-kind Criteria Eligible partners Public Institutes/ universities Partnership of public & private organizations Partner selection criteria Relevance to project requirements Technical capabilities and capacities Management and human resources Procurement capabilities Quality/Risk management Historical track record and references Availability of funding Acceptance of ESS Schedule and Cost book value

11 IKC Agreement template documents published

12 Project leaders, together with IKCM and ESS management select partners. Potential partners may appeal to IKRC.

IKC – Agreed, Planned and Potential activities in Primavera Accelerator Target NSS ICS WBS L2 Sum of 2014 Sum of 2015 Sum of 2016 Sum of 2017 Sum of 2018 Sum of 2019 Sum of 2020 Sum of 2021 Sum of 2022 Sum of 2023 Sum of 2024 Sum of 2025 Sum of Total 111,66512,87567,38392,47779,90228,9608,0296,7362, , ,27423,09342,12030,6992, , ,93523,91327,35635,02036,68129,02324,03719,87712,0255,9301,418220, ,52210,3049,8704, ,698 Grand Total1,76423,417120,912172,256155,49173,25237,05230,77322,12612,0255,9301,418656,416

IKC Planned value vs Potential (cumulative)

Accelerator IKC 15 ProjectDescriptionBudgetAgreed+PlannedPossible Grand Total Agreement signed or shortlisted to one partner Further value possible to be provided as in-kind 11Accelerator Systems511,225 k220,476 k79,801 k 11.0 Budget Reserve. ACCSYS Project Milestones and Main Phases during Construction6,264 k0 k 11.1 Management & Administration20,684 k0 k 11.2Accelerator Physics14,565 k7,302 k1,622 k 11.3 Normal Conducting Front End31,347 k22,034 k10,194 k 11.4 Spoke Cavitites and Cryomodules (CNRS)16,882 k15,119 k0 k 11.5 Elliptical Cavities and Cryomodules104,046 k98,547 k0 k 11.6Beam Delivery Systems7,726 k0 k 11.7Beam Diagnostics23,232 k1,103 k9,955 k 11.8Radio Frequency Systems116,628 k51,646 k35,715 k 11.10Test Stands14,468 k2,056 k0 k 11.11Cryogenics56,073 k9,990 k8,371 k 11.12Vacuum14,302 k0 k8,175 k 11.13Safety1,643 k0 k Lead Engineers and Availability7,336 k0 k 11.15Electrical Support6,798 k0 k 11.16Cooling Support7,759 k885 k1,217 k 11.17Power Converters51,340 k11,793 k0 k 11.99Installation10,134 k0 k4,551 k

16 The ESS Collaboration Framework Industrial Liaison Officers ESS Project In-kind Partner Industrial Partner Funding Agency ESS Council In-kind Review Committee

17 Summary ESS is already underway and very schedule driven. Industrial Partners should view ESS long-term, as a development opportunity, and with an eye to other research infrastructure. The project is a major European collaboration of the public and private sector. Much of ESS will be built by ‘in-kind’ partners all over Europe so its important to understand how we are organized to identify the right customer in the project.