HINARI website interface, journals, and other full text resources (module 2)

MODULE 2 HINARI/website interface, journals, and other full text resources Instructions - This part of the: course is a PowerPoint demonstration intended to introduce you to Basic Internet concepts. module is off-line and is intended as an information resource for reference use.

Table of Contents Finding the HINARI website Registering to access full-text electronic resources Logging in to the HINARI website Finding journals Finding articles Partner publishers’ websites (continued in module 3) Other full-text resources Other free collections Appendices HINARI – Accessing Articles: Problems and Solutions HINARI – Printing, Copying, Saving and Emailing Articles: Problems and Solutions

Welcome to the HINARI Homepage Welcome to the HINARI Homepage. This tutorial will look at how to use the HINARI website. Welcome to the HINARI Homepage. This tutorial will look at how to use the HINARI website.

The HINARI website address To access the HINARI website enter the URL http://www.healthinternetwork.org To access the HINARI website, enter the URL http://www.who.int/hinari/

Choose a language option Choose a language option. This tutorial will be in English. Choose a language option. This tutorial will be in English.

Registration 1 Your institution must be registered for you to gain access to the full-text electronic resources. Click on the Register link to access the form – to see if your institution is registered or must complete this process. Your institution must be registered for you to gain access to the full-text electronic resources. Click on “Registration Form” to register

Before registering your institution, you need to check if your organization already has registered. Click on the REGISTERED UNIVERSITIES AND PROFESSIONAL SCHOOLS link. This list is updated weekly. Note that you also can confirm that your institution is eligible for HINARI by clicking on the (check eligibility) link.

From the drop down menu, click on your country – to see the list of registered institutions. For this exercise, we have chosen Viet Nam.

If your institution is registered, contact the Librarian or Director for the User Name and Password. If you are not able to do this, contact HINARI at hinari@who.int. Please note that only Universities and Professional Schools are included in these lists. Note: Only ONE registration per institution is required/preferred.

` This is one of the pages of the 'Institution profile' that you will not be able to view. Note the important Contact Details that can contain 'out-of-date' information. For updating contacts, please provide the full names of your country, institution, librarian and/or director, and his/her e-mail address(es), to the trainers or to HINARI via hinari@who.int .

Registration 2 Only one registration per institution is required. If not registered, complete form, enter the Registration Check and click on Send Registration. Once the institution is registered, the librarian will receive a HINARI User Name and Password. All members of the institution – researchers, teaching staff, librarians, students etc. – are entitled to use the institution’s User Name and Password. Only one registration per institution is required. Click on “Send Registration”. Once your institution is registered, the librarian will receive a HINARI username and password. All members of your institution –researchers, teaching staff, librarians, students etc – are entitled to use the institution’s username and password.

Logging in to HINARI 1 Login to the HINARI website by clicking on LOGIN. Note: If you do not login into HINARI, you will not get access to the full text articles. Log-in to the HINARI website by clicking “HINARI LOG IN”

Workshop User Name/ Password

Logging into HINARI 2 We will need to enter our HINARI User Name and Password in the appropriate boxes, then click on the Login button. Note: If you do not properly sign on, you will not have access to full text articles.

If you fail to use the Login page, you will have a second option on the Full text journals, databases, and other resources sub-page.

Once logged-in, you will be taken into the Full text journals, databases, and other resources sub-page of the website. Note the ‘You are logged’ in message. This proper login also can be confirmed by the hinari-gw.who.int/whalecommextranet... url

Accessing journals by title 1 Journals can be accessed by title from an alphabetical list. For this exercise, click on ‘L’ from the A-Z list. Note: there also is a View complete list of journals option. Journals can be accessed by title from an alphabetical list. To find “The Lancet” click on “L”.

We have displayed the ‘L’ journal list We have displayed the ‘L’ journal list. Click on the title for The Lancet. The green box notes access to the contents of the journal for you while the ! notes that your institution is denied access (predominantly Band 2 although some Band 1). Note that the ‘years of volumes’ available are listed after the journal title.

Accessing journals by title 4 Another window will open at the journal publishers’ website. Another window will open at the journal publishers’ website.

For each article, there are three options: [Abstract], [Full Text] or [PDF] formats.

You can get the article in Full Text or HTML format that includes links to sections of the article, bibliographic citations or related articles.

With the PDF or Portable Document Format, you will receive a scanned image of the article. This format is similar to the traditional print option . To download a PDF document, you will need a copy of the Adobe Acrobat program which can be download freely from the Adobe website: http://www.adobe.com

Other methods of finding journals Articles can also be found via PubMed, Subject listing, Language, and Publisher. Articles can also be found via PubMed, Subject listing, Language, and publisher.

Accessing journals by via PubMed Click on the link to find articles through PubMed. Using PubMed will be covered in subsequent modules. Click on the link to find articles through PubMed, see the PubMed module for more on this resource.

Accessing journals by subject 1 Click on the link to find journals by Subject. Click on the link to find journals by “Subject”.

Accessing journals by subject 3 From the drop down menu, we have selected Parasitology and Parasitic Diseases. From the Dropdown list we have selected “Parasitology and Parasitic Diseases”.

Accessing journals by subject 4 An alphabetical list of Parasitology and Parasitic Diseases journals is now displayed with links to the journal websites. Click on the title Trends in Parasitology After the title of the journal, the available volumes/issues are listed. An alphabetical list of Parasitology Journals is now displayed with links to the journal websites.

By clicking on a journal title, you will open the journal in a new window: Trends in Parasitology.

Accessing journals by Language 1 To Find journals by language of publication, click on the drop down menu. Click on the link to find journals by language of publication.

Accessing journals by Language 2 Accessing journals by language continued: By clicking on the drop down menu, This HINARI page is reformatted to show a list of languages. In this example we will look for French language journals. In this example, we will look for French language journals.

Accessing journals by Language continued An alphabetical list of French language journals is displayed. The ‘green’ box notes the access status for your institution. Accessing journals by language continued: An alphabetical list of French language journals is displayed. We now will scroll down this list to find the journal ‘Medecine et Maladies Infectieuses’. This option is invaluable in countries where English is not the primary language or language of education. The French option is particularly useful in Francophone sub-Saharan African countries.

Accessing journals by Language 4 Select a title from the list and a new window will open at the publishers’ website. Select a title from the list and a new window will open at the publishers’ website: Medecine et Maladies Infectieuses Select a title from the list and a new window will open at the publishers’ website.

Partner publisher services 1 We can also access full text resources from Partner publishers’ websites by selecting from drop down menu. Using Partner publishers’ websites will be taught in next module. You can also access full text resources from partner publishers’ websites by selecting from dropdown menu.

Partner publisher services continued Once you have selected a publishers’ resource a new window will open. In this case, you have accessed the Wiley InterScience website and this is the repository of all the Wiley (and formerly Blackwell) publications. Once we have selected a publishers’ resource, a new window will open – in this case Wiley-Blackwell InterScience.

Partner publisher services 3 We have selected Elsevier Science Direct, another Partner publishers’ website.

Other full text sources 1 There are a number of Databases and (Bibliographic) Indexes, these can be accessed from the list on the right-hand side of the website. There are a number of other full text resources in addition to publishers journal collections, these can be accessed from the list on the right-hand side of the website.

African Index Medicus We have selected African Index Medicus.

Other full text sources 2 There are also a number of Reference Sources. In this example, we will visit the resource Cochrane Library. Note how the drop down menu will list which sites your institution has access to – with more limits for Band 2 countries.

Other full text sources 3 Here is the GastroHep resource. This is a subject portal and is available to HINARI registered institutions. Here is the Cochrane Library resource. This is an evidence based medicine database and is available to HINARI registered institutions.

Free full text collections 1 There is a list of Other Free Collections that includes various free medical e-book and e-journal collections. These sites are free to all Internet users and do not require HINARI registration. There is a list of various free medical journal collections listed at the bottom of the website, these sites are free to all Internet users and do not require HINARI registration.

Free full text collections 2 To select BioMed Central, click on the link in the Other Free Collections drop down menu. To select BioMed Central just click on the link in the Other free collections list.

This is the end of Module 2 This is the initial page of the BioMed Central website and you can access journals by an A-Z title list, broad subject categories and a keyword search tool. This is the end of Module 2. There is a workbook to accompany this module. The workbook will take you through a live session covering the topics included in this demonstration with working examples. Updated 02 2009 This is the end of Module 2. There is a Work Book to accompany this module. The workbook will take you through a live session covering the topics included in this demonstration with working examples.

HINARI – Accessing Articles: Problems and Solutions (Appendix 1)

Full-text Article Access Problems Using the ‘Journals by title A-Z’ list, we are attempting to access a full-text article from the Blood. Although HINARI users should have access to this journal, we will use this as an example of ‘what could go wrong.’

Access problems can be caused by: failure to properly LOGIN with the institution's User Name/Password technical problems at the Publisher's website 3) or problems with local systems (configuration of user institution’s firewall, configuration of browser) 4) The publisher has not authorized access – mostly for Band 2 countries  Consequently, you may see a message on the Publisher‘ denying access and requesting Sign In or Purchase Short-Term Access. Note: Your HINARI institutional ‘User Name/Password’ will NOT work.

To confirm that you have used the institutional User Name and Password correctly, check that you have the ‘You are logged in’ message. This also is confirmed in the address or URL search box of the web browser. If properly ‘authenticated’, you will see a URL that begins with: http://hinari-gw.who.int/whalecom...

Accessing journals by title 1 NOTE:  If you have problems when you are accessing a full-text journal from HINARI/PubMed (not via the links from the principal HINARI page), there is one other step to check. If you are unable to access an article from a journal via the ‘Link Out’ icons in HINARI/PubMed, double check this by going to the title in the ‘Journals by title A-Z’ list and also verify the years of volumes available. Journals can be accessed by title from an alphabetical list. To find “The Lancet” click on “L”.

When viewing any page of the Journals by title A-Z list, the green box notes if your institution has access to the contents of the journal. The ! notes that your institution is denied access (predominantly Band 2 although some Band 1). If you are denied access to a full-text article despite the green box, follow the instructions in the next slide. Note that the ‘years of volumes’ available are listed after the journal title.

Double check that you have completed the HINARI LOGIN Double check that you have completed the HINARI LOGIN.  If this is not the problem, notify HINARI staff (hinari@who.int) so that they can communicate with the Publisher and resolve the problem. This example is an email received from a HINARI user in Uganda. Note: make sure you include your institutional User Name, the name of the journal(s) and other details. Also include a screen capture that contains the URL (Internet address) of the journal (seen next slide).

This is the example of the screen capture that was attached to the email message for hinari@who.int For the JEM article, it noted that This item requires a subscription. The publisher requested that the user Sign in (User Name and Password for individual subscription) or Purchase Short-Term Access. Note: this screen capture includes the URL of the journal. This information is invaluable to the HINARI staff who will try to resolve the access problem. You can create a screen capture by clicking on the Print Screen key while viewing the webpage of the journal.  Then paste (edit/paste or control/v) the material into a word processing document and send as an attachment.

This additional screen capture notes that the journal is listed on the J page of the Journals by Title A-Z list, that the requested journal issue is available and that, by the green box, the institution should have access to the journal. If the HINARI authentication system had worked properly, the user would have had access to the journal article. Updated 03 2009

HINARI – Printing, Copying, Saving and Emailing Articles: Problems and Solutions (Appendix 2)

Examples from: Elsevier – Science Direct Nature Publishing HighWire Press We will review how to 'print, copy, save or email articles' by looking at the options from three principal HINARI publishers. These issues can be complicated as they often also are 'Access' problems. Note: If you cannot 'access' a full-text article, see the 'HINARI Access Problems and Solutions' document at: www.who.int/hinari/training/HINARIaccessproblemsandsolutions/en/index.html

In the initial example, we have accessed the table of contents page of a current issue of the Lancet via the Elsevier Science – Science Direct website. From this page, you can access PDF files, Email Articles or Download PDFs plus, if you click on the Title, you access the html version of the article that will be 'read' by your Web Browser. Note: in most cases, the HINARI Partner Publishers will have similar options for obtaining a copy of the full-text article.

` We have accessed the HTML/full-text version of the article that is displayed by the Web browser. Also from this page, you can go to the PDF version or the E-mail Article option. The E-mail Article option will include a link to the article but not the full text. You will view messages such as: “If you have a User Name & Password, you may already have access to this article. Please login below' and 'If you do not have a User Name and Password, click the 'Register to Purchase' button below to purchase this article.” (To access the full-text of this article, you will need to LOGIN to HINARI and locate the required issue from the A-Z 'Find journals by title' list.) Note: The HTML version will include the hypertext links to footnotes and other articles and you can copy/paste from this option. The PDF version appears similar to a print copy. Once downloaded, you cannot copy/paste from this option. * I may add that they will need to login HINARI to get the full text

We have accessed the PDF version of the editorial titled Essential medicines pricing-reform needed. There are two useful options for obtaining a copy of this article: 1) Print (click to print this PDF file or pages from it) 2) Save (click to save this article to your computer or another location)

We have clicked on the Print option and, in this case, the commands for a Canon IP1600 printer appear.

We have chosen the Save option We have chosen the Save option. We have been directed to the hard drive of the computer (c:documents/HINARI/). Another option would be to send the file to a flash drive or floppy disk that you have inserted into the computer. In either case, you will be able to save the PDF file and view the article at another time using Adobe Reader software..

We now will view some 'problems' when attempting to obtain a copy of an article plus discuss several options. In Nature, we have accessed an editorial titled 'Science Restored.' You can note the similar functions: 1) Download PDF 2) Send to a friend Reminder – the Send to a friend option will not result in access to the fulltext article.

` We have attempted to access the PDF file and have come up with a blank page. Plus there appear to be no options/button to return to the previous page. What options do we have since we cannot access the PDF file in order to print it?

` We have two ways to return to the article: 1) hold down the ALT key and click on the left arrow key 2) return to HINARI via one of the tabs in Web browser. By displaying the History function, we can see the link to the PDF file (457511b.pdf) and also the HTML/full-text article (Science restored:Article:Nature). Either way, we should be able to return to the article in Nature and 'save' it using the other options.

` We now will look at an article from the HighWire Press American Journal of Epidemiology that is included in the 'Free Access to Developing Economies' list.

We have accessed a recent volume of the American Journal of Epidemiology. Note that there is a FREE Full Text (PDF) option for copying the article. We now will discuss 'emergency' options for WHEN the PDF file cannot be opened and copied.

One of the options is to create a screen capture of the text from what is displayed by the Web browser. This example has been transferred to a MS Word document. To obtain the complete article, you will need to make a number of screen captures. Also the blue hypertext links will not function. You can create a screen capture by clicking on the Print Screen key while viewing the webpage of the journal.  Then paste (edit/paste or control/v) the material into a Word Processing document or NotePad and save the file on your computer or flash drive.

In this final 'emergency' option starting from what is displayed by the Web browser, we have highlighted (click left mouse cursor and, to include the text, drag the mouse over the document). The material will become highlighted in blue and can be copied (edit/copy or control/c). Again, you will have to repeat the process several times. This method can result in extra material being copied .

To save the highlighted material, again paste (edit/paste or control/v) the material into a Word Processing or NotePad file and save the document to your computer or flash drive. Remember that these two 'copying emergencies' methods are used when the publisher's options (save, print or email) are not available. Reminder - If you cannot 'access' a full-text article, see the 'Access Problems and Solutions' document at: www.who.int/hinari/training/HINARIaccessproblemsandsolutions/en/index.html Updated: 05 2009