Office 2013 and Windows 8: Essential Concepts and Skills Microsoft Access 2013

Use a touch screen Perform basic mouse operations Start Windows and sign in to an account Identify the objects on the Windows 8 desktop Identify the apps in and versions of Microsoft Office 2013 Run an app Identify the components of the Microsoft Office ribbon Office 2013 and Windows 8: Essential Concepts and Skills2 Objectives

Create folders Save files Change screen resolution Perform basic tasks in Microsoft Office apps Manage files Use Microsoft Office Help and Windows Help Office 2013 and Windows 8: Essential Concepts and Skills3 Objectives

Sign in to an account Use Windows Use features in Access that are common across Office apps File and folder management Switch between apps Office 2013 and Windows 8: Essential Concepts and Skills4 Roadmap

Save and manage files Change screen resolution Exit apps Use additional Office app features Use Office and Windows help Office 2013 and Windows 8: Essential Concepts and Skills5 Roadmap

Windows 8 is the newest version of Microsoft Windows, which is the most popular and widely used operating system An operating system is a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computer Windows 8 is used to run apps Office 2013 and Windows 8: Essential Concepts and Skills6 Introduction to the Windows 8 Operating System

Office 2013 and Windows 8: Essential Concepts and Skills7 Using a Touch Screen

Office 2013 and Windows 8: Essential Concepts and Skills8 Using a Mouse

A scroll bar is a horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screen Office 2013 and Windows 8: Essential Concepts and Skills9 Scrolling

Swipe up or click the lock screen to display a sign-in screen Tap or click the user icon on the sign-in screen, which depending on settings, either will display a second sign-in screen that contains a Password text box or will display the Windows Start screen If Windows displays a sign-in screen with a Password text box, type your password in the text box Tap or click the Submit button to sign in to your account and display the Windows Start screen Office 2013 and Windows 8: Essential Concepts and Skills10 Signing In to an Account

Office 2013 and Windows 8: Essential Concepts and Skills11 Signing In to an Account

Office 2013 and Windows 8: Essential Concepts and Skills12 The Windows Start Screen

Microsoft Office 2013 includes a variety of apps – Microsoft Word 2013 – Microsoft PowerPoint 2013 – Microsoft Excel 2013 – Microsoft Access 2013 – Microsoft Outlook 2013 Office 2013 and Windows 8: Essential Concepts and Skills13 Introduction to Microsoft Office 2013

– Microsoft Publisher 2013 – Microsoft OneNote 2013 – Microsoft InfoPath Designer 2013 – Microsoft SharePoint Workspace 2013 – Microsoft Lync 2013 Office 2013 and Windows 8: Essential Concepts and Skills14 Introduction to Microsoft Office 2013

Office 2013 and Windows 8: Essential Concepts and Skills15 Microsoft Office 2013 Suites

Access is a database management system A database management system is software that allows you to use a computer to: – Create a database – Add, change, and delete data in a database – Create queries that allow you to ask questions concerning the data in the database – Create forms and reports using the data in the database Office 2013 and Windows 8: Essential Concepts and Skills16 Access

If necessary, scroll to display the Access tile on the Start screen Tap or click the Access 2013 tile to run the Access app Office 2013 and Windows 8: Essential Concepts and Skills17 Running an App from the Start Screen

Office 2013 and Windows 8: Essential Concepts and Skills18 Running an App from the Start Screen

Swipe in from the left edge of the screen and then back to the left, or point to the lower-left corner of the desktop to display a thumbnail of the Start screen Tap or click the thumbnail of the Start screen to display the Start screen Tap or click the Desktop tile to redisplay the Desktop app Office 2013 and Windows 8: Essential Concepts and Skills19 Switching between an App and the Start Screen

Office 2013 and Windows 8: Essential Concepts and Skills20 Switching between an App and the Start Screen

Tap or click the Maximize button next to the Close button on the window’s title bar to maximize the window Office 2013 and Windows 8: Essential Concepts and Skills21 Maximizing a Window

Office 2013 and Windows 8: Essential Concepts and Skills22 Access Unique Elements

Tap or click the File Explorer app button on the taskbar to run the File Explorer app Tap or click the Documents library in the navigation pane to display the contents of the Documents library in the file list Tap or click the New folder button on the Quick Access Toolbar to display a new folder icon with the name, New folder, selected in a text box Type the desired folder name, and then press the ENTER key Office 2013 and Windows 8: Essential Concepts and Skills23 Creating a Folder

Office 2013 and Windows 8: Essential Concepts and Skills24 Creating a Folder

Double-tap or double-click the desired folder to display its contents and display a black arrow to the left of the folder icon Double-tap or double-click the folder identifying your class to collapse the folder Office 2013 and Windows 8: Essential Concepts and Skills25 Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder

Office 2013 and Windows 8: Essential Concepts and Skills26 Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder

If you are using a mouse, point to the app button on the taskbar to see a live preview of the window Tap or click the app button or the live preview to make the app associated with the app button the active window Office 2013 and Windows 8: Essential Concepts and Skills27 Switching from One App to Another

Tap or click the ‘Blank desktop database’ thumbnail to select the database type Type the desired file name in the File name text box to change the file name Tap or click the ‘Browse for a location to put your database’ button to display the File New Database dialog box Navigate to the desired save location Tap or click the OK button to select the location and close the dialog box Tap or click the Create button to create the database on the selected drive in the selected folder with the desired file name Office 2013 and Windows 8: Essential Concepts and Skills28 Creating a Database in a Folder

Office 2013 and Windows 8: Essential Concepts and Skills29 Creating a Database in a Folder

Tap or click the tab on the ribbon to display Office 2013 and Windows 8: Essential Concepts and Skills30 Displaying a Different Tab on the Ribbon

Tap or click the ‘Collapse the Ribbon’ button on the ribbon to collapse the ribbon Tap or click HOME on the ribbon to expand the HOME tab Tap or click the ‘Pin the ribbon’ button on the expanded HOME tab to restore the ribbon Office 2013 and Windows 8: Essential Concepts and Skills31 Collapsing and Expanding the Ribbon

Office 2013 and Windows 8: Essential Concepts and Skills32 Collapsing and Expanding the Ribbon

Press and hold or right-click the Quick Access Toolbar to display a shortcut menu that presents a list of commands related to the Quick Access Toolbar Tap or click ‘Show Quick Access Toolbar Below the Ribbon’ on the shortcut menu to display the Quick Access Toolbar below the ribbon Press and hold or right-click the Quick Access Toolbar to display a shortcut menu Tap or click ‘Show Quick Access Toolbar Above the Ribbon’ on the shortcut menu to return the Quick Access Toolbar to its original position Office 2013 and Windows 8: Essential Concepts and Skills33 Using a Shortcut Menu to Relocate the Quick Access Toolbar

Office 2013 and Windows 8: Essential Concepts and Skills34 Using a Shortcut Menu to Relocate the Quick Access Toolbar

Tap or click the ‘Customize Quick Access Toolbar’ button to display the Customize Quick Access Toolbar menu Tap or click the desired command to add to the Quick Access Toolbar Office 2013 and Windows 8: Essential Concepts and Skills35 Customizing the Quick Access Toolbar

Office 2013 and Windows 8: Essential Concepts and Skills36 Customizing the Quick Access Toolbar

Tap or click the Minimize button on the app’s title bar to minimize the window Tap or click the app button on the taskbar to restore the minimized window Office 2013 and Windows 8: Essential Concepts and Skills37 Minimizing and Restoring a Window

Tap or click the Show desktop button, which is located at the far-right edge of the taskbar, to display the Windows desktop Press and hold or right-click an empty area on the Windows desktop to display a shortcut menu that displays a list of commands related to the desktop Tap or click Screen resolution on the shortcut menu to open the Screen Resolution window Tap or click the Resolution button in the Screen Resolution window to display the resolution slider If necessary, drag the resolution slider to the desired screen resolution Tap or click an empty area of the Screen Resolution window to close the resolution slider Tap or click the OK button to change the screen resolution Tap or click the Keep changes button to accept the new resolution Office 2013 and Windows 8: Essential Concepts and Skills38 Changing the Screen Resolution

Office 2013 and Windows 8: Essential Concepts and Skills39 Changing the Screen Resolution

Insert a USB flash drive in an available USB port on the computer to connect the USB flash drive Tap or click the File Explorer app button on the taskbar to make the folder window the active window Navigate to the desired folder to copy Press and hold or right-click the folder to copy Tap or point to Send to, which causes a submenu to appear Tap or click the USB flash drive to copy the folder to the USB flash drive Office 2013 and Windows 8: Essential Concepts and Skills40 Copying a Folder to a USB Flash Drive

Office 2013 and Windows 8: Essential Concepts and Skills41 Copying a Folder to a USB Flash Drive

Swipe in from the right edge of the screen or point to the upper-right corner of the screen to display the Charms bar Tap or click the Search charm on the Charms bar to display the Search menu Type the app name as the search text in the Search box Tap or click the desired search result Office 2013 and Windows 8: Essential Concepts and Skills42 Running an App Using the Search Box

Office 2013 and Windows 8: Essential Concepts and Skills43 Running an App Using the Search Box

Tap or click FILE on the ribbon to open the Backstage view and then tap or click Open in the Backstage view to display the Open gallery Tap or click Computer to display recent folders accessed on your computer as well as the Browse button Tap or click the Browse button to display the Open dialog box If necessary, navigate to the location of the file to open Tap or click the file to open Tap or click the Open button to open the file If a security warning appears, tap or click the ENABLE CONTENT button Office 2013 and Windows 8: Essential Concepts and Skills44 Opening an Existing Database

Office 2013 and Windows 8: Essential Concepts and Skills45 Opening an Existing Database

In File Explorer, display the folder in which you want to create the new document Press and hold or right-click an open area in the file list to display a shortcut menu Tap or point to New on the shortcut menu to display the New submenu Tap or click ‘Microsoft Access Database’ on the New submenu to display an icon and text box for a new file in the current folder with the file name selected Type the desired file name in the text box, and then press the ENTER key Office 2013 and Windows 8: Essential Concepts and Skills46 Creating a New Access Database from File Explorer

Office 2013 and Windows 8: Essential Concepts and Skills47 Creating a New Access Database from File Explorer

Display the folder window containing the file you wish to open Press and hold or right-click the file icon or file name to display a shortcut menu Tap or click Open on the shortcut menu to open the selected file in the app used to create the file Office 2013 and Windows 8: Essential Concepts and Skills48 Running an App from File Explorer and Opening a File

Navigate to the location of the file to be renamed Press and hold or right-click the file to be renamed to display a shortcut menu that presents a list of commands related to files Tap or click Rename on the shortcut menu to place the current file name in a text box Type the new file name in the text box and then press the ENTER key Office 2013 and Windows 8: Essential Concepts and Skills49 Renaming a File

Office 2013 and Windows 8: Essential Concepts and Skills50 Renaming a File

Navigate to the location of the file to be moved Display the folder in the navigation pane to which you want to move the file Drag the file from the right pane to the desired folder in the navigation pane Office 2013 and Windows 8: Essential Concepts and Skills51 Moving a File

Office 2013 and Windows 8: Essential Concepts and Skills52 Moving a File

Navigate to the location of the file to be deleted Press and hold or right-click the file to be deleted to display a shortcut menu Tap or click Delete on the shortcut menu to delete the file If a dialog box appears, tap or click the Yes button to delete the file Office 2013 and Windows 8: Essential Concepts and Skills53 Deleting a File

Office 2013 and Windows 8: Essential Concepts and Skills54 Deleting a File

Tap or click the ‘Microsoft Access Help’ button near the upper-right corner of the program window to open the Access Help window Office 2013 and Windows 8: Essential Concepts and Skills55 Opening the Help Window in an Office App

Drag the window title bar to the desired location Office 2013 and Windows 8: Essential Concepts and Skills56 Moving a Window by Dragging

If you are using a mouse, point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow Drag the bottom border to display more of the active window Office 2013 and Windows 8: Essential Concepts and Skills57 Resizing a Window by Dragging

Type the search text in the ‘Search online help’ text box at the top of the Access Help window Tap or click the ‘Search online help’ button to display the search results Tap or click the desired link to open the Help document Tap or click the Home button in the Help window to clear the search results and redisplay the Help home page Office 2013 and Windows 8: Essential Concepts and Skills58 Obtaining Help Using the ‘Search online help’ Text Box

Office 2013 and Windows 8: Essential Concepts and Skills59 Obtaining Help Using the ‘Search online help’ Text Box

Office 2013 and Windows 8: Essential Concepts and Skills60 Obtaining Help Using the ‘Search online help’ Text Box

With the Help window open, tap or click the Home button on the toolbar to display the Help home page Tap or click the desired link to view a list of Help subtopics Tap or click the desired subtopic to view the associated article Office 2013 and Windows 8: Essential Concepts and Skills61 Obtaining Help Using Help Links

Windows Help and Support is available when using Windows or when using any Microsoft app running in Windows Office 2013 and Windows 8: Essential Concepts and Skills62 Using Windows Help and Support

Swipe in from the right edge of the screen or point to the upper-right corner of the screen to display the Charms bar Tap or click the Settings charm on the Charms bar to display the Settings menu Tap or click Help to open the Windows Help and Support window After reviewing the Windows Help and Support window, tap or click the Close button to close the Windows Help and Support window Office 2013 and Windows 8: Essential Concepts and Skills63 Using Windows Help and Support

Office 2013 and Windows 8: Essential Concepts and Skills64 Using Windows Help and Support

Use a touch screen Perform basic mouse operations Start Windows and sign in to an account Identify the objects on the Windows 8 desktop Identify the apps in and versions of Microsoft Office 2013 Run an app Identify the components of the Microsoft Office ribbon Office 2013 and Windows 8: Essential Concepts and Skills65 Chapter Summary

Create folders Save files Change screen resolution Perform basic tasks in Microsoft Office apps Manage files Use Microsoft Office Help and Windows Help Office 2013 and Windows 8: Essential Concepts and Skills66 Chapter Summary

Chapter Complete Microsoft Access 2013