Surviving SACS The Librarian’s Role in Reaccreditation North Carolina Library Association October 17, 2007

Surviving SACS Carol Burton, Assistant Vice Chancellor for Undergraduate Studies, Western Carolina University, Cullowhee, NC Eloise Hitchcock, Director of Doris and Harry Vise Library, Cumberland University, Lebanon, TN Heidi Buchanan, Reference Librarian and Instruction’Inforamtin Literacy Coordinator, Hunter Library, Western Carolina University, Cullowhee, NC Ann Hallyburton, Reference Librarian/Health Sciences Liaison, Hunter Library, Western Carolina University, Cullowhee, NC

Surviving SACS Southern Association of Colleges and Carolina University Carol Burton

Surviving SACS Compliance Documents Eloise Hitchcock

Surviving SACS Core Requirements are basic, broad-based, foundational requirements that an institution must meet to be accredited with the Commission on Colleges. They establish a threshold of development required of an institution seeking initial or continued accreditation by the Commission and reflect the Commission’s basic expectations of candidate and member institutions.

Surviving SACS 2.9 The institution, through ownership or formal arrangements or agreements, provides and supports student and faculty access and user privileges to adequate library collections and services and to other learning/information resources consistent with the degrees offered. Collections, resources, and services are sufficient to support all its educational, research, and public service programs. (Learning Resources and Services)

Surviving SACS The Comprehensive Standards are more specific to the operations of the institution, represent good practice in higher education, and establish a level of accomplishment expected of all member institutions.

Surviving SACS 3.8 Library and Other Learning Resources The institution provides facilities and learning/information resources that are appropriate to support its teaching, research, and service mission. (Learning/information resources) The institution ensures that users have access to regular and timely instruction in the use of the library and other learning/information resources. (Instruction of library use) The institution provides a sufficient number of qualified staff—with appropriate education or experiences in library and/or other learning/information resources—to accomplish the mission of the institution. (Qualified staff)

Surviving SACS Recommendations for Writing and Editing Compliance Certification Reports and the Quality Enhancement Plan Ann Hallyburton

Surviving SACS Writing Guidance Download or otherwise obtain copies of ALL relevant SACS instruction/reference manuals. Make sure ALL contributors and editors use these guidelines. Examples of completed documents from other institutions may prove useful. Defer to current SACS documentation.

Surviving SACS Establish a SIMPLE, SHORT Style Guide Early The Elements of Style by William Strunk and E.B. White, Jr. is a great resource. Focus on issues of wording, punctuation, and abbreviation. Make style decisions and stick with them; if you make changes to your guide, contributors may have already printed copies of older versions. Make the style guide easily accessible online.

Surviving SACS Formatting for Contributors Have contributors submit PLAIN TEXT FILES. Or, create a LOCKED document template that all contributors must use but cannot edit. Contributors should submit any tables to editors with minimal formatting or in an image format (jpeg, etc.).

Surviving SACS Timelines and Deadlines Set realistic deadlines – AND THEN ANNOUNCE DEADLINES THAT ARE AT LEAST TWO WEEKS AHEAD OF THOSE REALISTIC ONES! Identify all individuals who can make changes to the institution's website (administrative, department, and individual level). Establish a date to end all substantive changes (URLs, meaning of the text) to the website. Lift this ban once the SACS review ends. In the event of absolutely NECESSARY changes, individuals making those changes MUST inform the editorial team. WHY? Technical problems (server crashes, drive melt downs, Web glitches) will likely occur. Printing problems will also likely occur.

Surviving SACS Resources from SACS SACS Commission on Colleges website Areas of the site of particular importance are:  Accrediting Standards  Handbooks, Manuals, and Guides

Surviving SACS Document Mapping Carefully review all document sections. Map out which document sections are closely related to other sections. Label which individual/organizational entity has responsibility for contributing each section.

Surviving SACS Final Editing makes Documents Cohesive Establish a small group of individuals with proven writing and editing capabilities. OR Have one employee with all of the preceding skills work full-time for a set number of weeks/months compiling and editing.