Computer Literacy Chapter 12: Working with Documents – The Basics Chapter 12: Working with Documents – The Basics Computer Literacy

Computer Literacy Chapter 12: Working with Documents – The Basics Introduction Creating a New File Default File Names Opening an Existing File Saving a File Closing a File

Computer Literacy Chapter 12: Working with Documents – The Basics Creating Files Blank document –File | New or Office Button | New –Click the New or New Blank Document button Gives you a clean slate to work

Computer Literacy Chapter 12: Working with Documents – The Basics Using Templates Document pre- formatted Speeds up your work Why reinvent the wheel?

Computer Literacy Chapter 12: Working with Documents – The Basics Using Templates Templates like this one include formulas so you don’t even have to do the math!

Computer Literacy Chapter 12: Working with Documents – The Basics Using Templates Select desired template The application applies that template to a blank document

Computer Literacy Chapter 12: Working with Documents – The Basics Downloadable Templates Find more templates online Most are free to download

Computer Literacy Chapter 12: Working with Documents – The Basics Default File Names Office apps name files for you –Word: Document1 –Excel: Book1 –Power Point: Presentation1 Don’t use these names! Use descriptive names

Computer Literacy Chapter 12: Working with Documents – The Basics File Types File name gives clues, but… Extension (in Windows) tells the type –.bmp for bitmap files (pictures) –.doc and.docx for Word document files Double-click a.doc (or.docx) file to open the file and Word at the same time

Computer Literacy Chapter 12: Working with Documents – The Basics Opening a File From within an application –Office Button | Open –Office Button | Recent From Documents –Double-click the icon –Right-click and select Open with

Computer Literacy Chapter 12: Working with Documents – The Basics Saving Files Saving existing file –Office Button | Save –[Ctrl + S] Save as –Opens Save As dialog box –Enables you to make changes Saving new file –Opens Save As dialog box too!

Computer Literacy Chapter 12: Working with Documents – The Basics Save As Change location –Up One Level button –Click Documents in the Favorite Links task pane –Click Computer in the Folders pane to pick a different drive

Computer Literacy Chapter 12: Working with Documents – The Basics Save As Save to new folder –Click New Folder –Type in a name for the folder –Click OK, then double- click the folder –Click OK to save your file in the newly created folder Save across a network Save to the Desktop

Computer Literacy Chapter 12: Working with Documents – The Basics Save As Save in different format –Change things in the Save as type box –Can only use the formats the application understands

Computer Literacy Chapter 12: Working with Documents – The Basics Save As Save as a template –Save as type “template” –Word: *.dot –Power Point: *.pot –Excel: *.xlt Save in Templates folder

Computer Literacy Chapter 12: Working with Documents – The Basics Closing Files Office Button | Close Save the file with changes Don’t save changes

Computer Literacy Chapter 12: Working with Documents – The Basics Troubleshooting File Association –Operating system must know which application opens a particular file type –Will prompt for program or Internet search

Computer Literacy Chapter 12: Working with Documents – The Basics Troubleshooting Product/Version Incompatibility –Manifests as an unknown type of file –Fix is to upgrade to newer version File corruption –Load from backup Opening files within an application –Programs can only load their type of files –Moved files can’t be loaded from recently used files list

Computer Literacy Chapter 12: Working with Documents – The Basics Troubleshooting Remote Storage Not Available AutoSave Recovery Options

Computer Literacy Chapter 12: Working with Documents – The Basics Summary Creating a New File Default File Names Opening an Existing File Saving a File Closing a File